Estate Management Services

{
  "buyer": {
    "id": "GB-PPON-PWVM-4844-NRQH",
    "name": "Essex County Council"
  },
  "date": "2025-10-20T11:31:30+01:00",
  "id": "066637-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-051952",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Chelmsford",
        "postalCode": "CM1 1QH",
        "region": "UKH36",
        "streetAddress": "County Hall, Market Road"
      },
      "contactPoint": {
        "email": "callum.brooks@essex.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PWVM-4844-NRQH",
      "identifier": {
        "id": "PWVM-4844-NRQH",
        "scheme": "GB-PPON"
      },
      "name": "Essex County Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-04-06T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Essex County Council (\u0027the Authority\u0027) is seeking to procure Estate Management Services for its portfolio including but not limited to the following:\nCore services:\n\u2022\tEstate Management (landlord \u0026 tenant matters; leases, rent reviews);\n\u2022\tAsset Valuations (for accounting); rent and rates management (handling payments and income);\n\u2022\tData recording and management;\n\u2022\tVacant building management\nCall-off services\n\u2022\tAcquisitions and disposals; taking of new interests; valuations;\n\u2022\tDilapidation assessments;\n\u2022\tCPO and compensation assessments;\n\u2022\tPlanning and development advice;\n\u2022\tPlanning applications and;\n\u2022\tBusiness rates appeals\nThe geographical scope of this procurement is Greater Essex. \nThe Term of the Contract will be 4 years with the option to extend for up to 4 years.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-20T11:31:30+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "066637-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/066637-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-28T17:00:00Z"
    },
    "id": "E002PA",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Real estate services",
            "id": "70000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "A single provider allows ECC to run a smaller client team providing a greater level of internal efficiency. Volumes among some lots would have been too low to be attractive to the market and not generate best value."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Commercial",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Technical Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-09-30T23:59:59+01:00",
          "maxExtentDate": "2034-09-30T23:59:59+01:00",
          "startDate": "2026-10-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The contract includes the ability to call off additional property related services these could be the call off services as defined in the contract or miscellaneous property related services."
        },
        "renewal": {
          "description": "The contract has extension provisions for up to 4 years. This could either be a 4 year extension or multiple extensions up to a total of 4 years."
        },
        "status": "active",
        "value": {
          "amountGross": 10600000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "PSQ and ITT\nThis competitive flexible procedure will be a 1 stage procedure with the PSQ and ITT being published at the same time and having the same submission date. \nPSQ\nThe Procurement Selection Questionnaire will assess if Bidders have satisfied the Authority that they have the technical, financial and legal competency, capacity and ability to deliver the requirement set out in Schedule 1. Part 1 Services Specification. \nExclusion: Suppliers failing to meet minimum standards or mandatory criteria may be excluded\n ITT\nSuppliers will be invited to submit tenders based on the requirements in Schedule 1 Part 1 Services specification and evaluation criteria.\nTenders will be assessed against the published criteria and ranked based on their weighted scores. This stage will include an assessed presentation as part of the evaluation criteria. \nExclusion: Suppliers failing to meet minimum standards or mandatory criteria may be excluded. \nSupplier Selection \u0026 Contract Award\nThe contract will be awarded to the supplier offering the most advantageous tender. The award will follow standard procedures including standstill and publication.\nThe Authority will reserve the right to conduct negotiation followed by a best and final offer stage if it is deemed necessary . The Authority reserves the right to refine evaluation criteria through the procurement process. \nBidder events\nTo support supplier understanding and readiness, a bidder engagement event is planned:\nBidders Days - 20th and 21st November 2025 \nA virtual Town Hall session will be held via Microsoft Teams. This event will provide an overview of the procurement scope, procedure, and allow suppliers to ask questions followed on the next day by Site Visits."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "riskDetails": "It is anticipated that during the life of this Contract the Local Government Reform process will commence and progress potentially impacting this Contract. Impacts may include but are not limited to, modifications such as a transfer of the legal entity you currently contract with, significant increases and decreases in the value/ volume of services required due the change in size/ scope if the Contracting Authority, and/ or changes to the scope of the nature of the services required. Although any Contract scope changes should broadly relate to the nature of the existing scope, new Services of a related nature may be required that were not previously included.",
    "status": "active",
    "submissionMethodDetails": "https://procontract.due-north.com/Login\nThe Tender name is ECC E002PA Estate Management Services and the reference is DN790965",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-19T12:00:00Z"
    },
    "title": "Estate Management Services",
    "value": {
      "amountGross": 10600000,
      "currency": "GBP"
    }
  }
}