CPH142 Cash Counter Payment Service to Residents Across Derbyshire

{
  "buyer": {
    "id": "GB-PPON-PWZQ-2162-JJQL",
    "name": "Derbyshire County Council"
  },
  "date": "2025-10-20T08:44:47+01:00",
  "id": "066554-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05cf64",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Matlock",
        "postalCode": "DE4 3AG",
        "region": "UKF13",
        "streetAddress": "County Hall"
      },
      "contactPoint": {
        "email": "Countyprocurementcompliance.team@derbyshire.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PWZQ-2162-JJQL",
      "identifier": {
        "id": "PWZQ-2162-JJQL",
        "scheme": "GB-PPON"
      },
      "name": "Derbyshire County Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Prelimary market testing was undertaken in 2024 under the project reference CPH124."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-19T23:59:59Z"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Council is seeking a Provider to deliver a Cash Counter Payment Service to support the delivery of the Derbyshire Discretionary Fund (DDF) and other Council authorised payment initiatives.  \nThe Service must use a Cash Counter Payment Service delivery model, to which:\n\u2022\tEnables Derbyshire Residents to exchange vouchers for the full value of the voucher in cash, on presentation at physical Cash Counter Locations across Derbyshire and its surrounding borders.\n\u2022\tIssues vouchers/voucher codes to the Council for the Council to issue direct to residents, and/issues vouchers / voucher codes to Derbyshire Residents by text, email or letter (as instructed by the Council).",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://procontract.due-north.com/Advert?advertId=b1e11838-c0a5-f011-813a-005056b64545"
      },
      {
        "datePublished": "2025-10-20T08:44:47+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "066554-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/066554-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-03T15:00:00Z"
    },
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-05cf64",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Banking services",
            "id": "66110000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF1"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 80,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-05-31T23:59:59+01:00",
          "maxExtentDate": "2034-05-31T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The Council may require to add additional funding and initiatives to this service for the Provider to administer, where new requirements are identified by the UK Government and or the Council throughout the duration of the contract.\nIn response to future increases / changes to volumes and payments to Derbyshire residents the Council may require to add additional funding.\nWhilst the current delivery model is a voucher award cash scheme, the Council may require other payment schemes should there be changes to the Derbyshire Discretionary Fund policy, or other funds the government or Council administers. These could be supermarket vouchers or other alternative payment schemes."
        },
        "renewal": {
          "description": "Option to extend for up to a further 6 years, to be taken as 6 x 12 Month or 3 x 24 Month periods at the Councils sole discretion. The total contract term will be up to a maximum period of 8 years (please see the Councils Tender documentation for further detail)."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "See Tender documentation",
              "type": "economic"
            },
            {
              "description": "See Tender documentation",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "value": {
          "amount": 37755568,
          "amountGross": 37906681,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Competative Flexible Procedure, to include:\n- a single submission stage\n- a three-stage evaluation process\n- and the option to negotiate with the successful Provider to confirm financial commitments or other terms contained in the final tender by finalising the terms of the contract."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2033-02-20T23:59:59Z"
        }
      ]
    },
    "riskDetails": "The Council may require to add additional funding and initiatives to this service for the Provider to administer, where new requirements are identified by the UK Government and or the Council throughout the duration of the contract.\nIn response to future increases / changes to volumes and payments to Derbyshire residents the Council may require to add additional funding.\nWhilst the current delivery model is a voucher award cash scheme, the Council may require other payment schemes should there be changes to the Derbyshire Discretionary Fund policy, or other funds the government or Council administers. These could be supermarket vouchers or other alternative payment schemes.",
    "status": "active",
    "submissionMethodDetails": "https://www.eastmidstenders.org/",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-11-14T11:00:00Z"
    },
    "title": "CPH142 Cash Counter Payment Service to Residents Across Derbyshire",
    "value": {
      "amount": 37755568,
      "amountGross": 37906681,
      "currency": "GBP"
    }
  }
}