Project HERA

{
  "buyer": {
    "id": "GB-PPON-PHVX-4316-ZVGZ",
    "name": "Ministry of Defence"
  },
  "date": "2025-10-17T12:33:31+01:00",
  "id": "066282-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05262e",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "High Wycombe",
        "postalCode": "HP14 4UE",
        "region": "UKJ13",
        "streetAddress": "Headquarters Air Command"
      },
      "contactPoint": {
        "email": "AIR-HERA@mod.gov.uk",
        "name": "Ministry of Defence"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.gov.uk/government/organisations/ministry-of-defence"
      },
      "id": "GB-PPON-PHVX-4316-ZVGZ",
      "identifier": {
        "id": "PHVX-4316-ZVGZ",
        "scheme": "GB-PPON"
      },
      "name": "Ministry of Defence",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2027-06-02T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "As set out in the PSQ and PSQ Guidance Document."
    },
    "description": "Project HERA is a significant and wide-ranging Royal Air Force (RAF)-led project aimed at delivering services and technical support across UK military sites. It is a key part of the Authority\u2019s strategy to ensure the continued efficient and safe operation of Authority units.\nThe Services will be consolidated under a single national Contract for an anticipated initial period of eight years and 10 months, with an option to extend the Contract for a further two years (the anticipated 10-month mobilisation period is included within the initial term). The Authority will enter into the Contract with a single supplier entity (notwithstanding any Consortium arrangements).\nProject HERA will replace four existing contracts (three delivered under Programme HADES, as well as the separate Brize Support Contract). \nThis Contract may be used by the Authority as a mechanism to develop additional airbase enabling and technical support services delivered to the Authority, subject to Procurement Act 2023.\nProject HERA Services: The comprehensive range of Services expected to be delivered under Project HERA includes, but is not limited to, the following:\nSupply\nMechanical Transport (MT) Operations\nGeneral Engineering Services\nFlying Clothing and Survival Equipment\nAirport and Airfield Support Services\nAircraft Maintenance\nFuels and Lubricants\nMedia and Graphics\nDigital and Cyberspace Support Services\nGeneral Duties and Administration Support\nTraining Support and Sport Services\t\nArmoury Support\nContingency Planning\nSupplier Personnel Management\nService Delivery Data\nService Line Development during the term of the Contract aligned to the aforementioned activities.\nThe Sites expected to be deilvered under Project HERA includes, but is not limited to, the following:\nRAF Valley\nRAF Shawbury\nRAF Cosford\nMOD Lyneham\nMiddle Wallop\nRAF Brize Norton\nRAF High Wycombe\nRAF Northolt\nRAF Halton\nRAF Henlow\nRAF Wyton\nRAF Waddington\nRAF Cranwell\nDigby\nRRH Staxton Wold\nRRH Buchan\nRAF Boulmer\nRAF Fylingdales\nRegistering on AWARD\nThe link below will take you to the DSP AWARD\u00ae registration page where the PSQ and PSQ Guidance Document can be found.\nhttps://award.commercedecisions.com/dsp/web/project/29edf3d7-0a2a-48aa-83f1-4657f5475c77/register\nIf your organisation is already registered in DSP AWARD but you do not know your login details or your account has become inactive, please contact the AWARD helpdesk (support@commercedecisions.com). Once registered/logged in you will have visibility of the HERA PSQ AWARD project.\nOnly one user per company will be able to complete registration. Once registered, additional users can be requested by raising a Clarification in the PSQ containing the new users names and e-mail addresses.\nFurther Information\nSuppliers should note Supplier response restrictions as detailed within the PSQ Guidance Document, including paragraphs 2 to 4.\nThe HERA Contract will be based on the Government\u2019s Model Services Contract (MSC), together with relevant narrative MOD DEFCON clauses and project specific bespoke drafting. \nParts of the draft Contract will be made available to Suppliers with the PSQ, in the Data Room on the AWARD\u00ae. The specific release dates for the draft Contract Schedules will be communicated to interested parties via the AWARD\u00ae portal.\nThese draft Contract documents are being shared at the PSQ Stage for information purposes only and in order to provide Suppliers with an early understanding of certain potential contractual terms. These documents are subject to amendment, and updated drafts will be made available with the ITT to Tenderers.\nSuppliers should note that access to the Data Room and the contract documents contained in it is subject to certain conditions as set out in the PSQ Guidance Document.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "accessDetails": "Future documents will be provided on the AWARD@ portal.\nRegistering on AWARD\nThe link below will take you to the DSP AWARD\u00ae registration page where the PSQ and PSQ Guidance Document can be found.\nhttps://award.commercedecisions.com/dsp/web/project/29edf3d7-0a2a-48aa-83f1-4657f5475c77/register\nIf your organisation is already registered in DSP AWARD but you do not know your login details or your account has become inactive, please contact the AWARD helpdesk (support@commercedecisions.com). Once registered/logged in you will have visibility of the HERA PSQ AWARD project.\nOnly one user per company will be able to complete registration. Once registered, additional users can be requested by raising a Clarification in the PSQ containing the new users names and e-mail addresses.\nFurther Information\nSuppliers should note Supplier response restrictions as detailed within the PSQ Guidance Document, including paragraphs 2 to 4.\nThe HERA Contract will be based on the Government\u2019s Model Services Contract (MSC), together with relevant narrative MOD DEFCON clauses and project specific bespoke drafting. \nParts of the draft Contract will be made available to Suppliers with the PSQ, in the Data Room on the AWARD\u00ae. The specific release dates for the draft Contract Schedules will be communicated to interested parties via the AWARD\u00ae portal.\nThese draft Contract documents are being shared at the PSQ Stage for information purposes only and in order to provide Suppliers with an early understanding of certain potential contractual terms. These documents are subject to amendment, and updated drafts will be made available with the ITT to Tenderers.\nSuppliers should note that access to the Data Room and the contract documents contained in it is subject to certain conditions as set out in the PSQ Guidance Document.",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "datePublished": "2025-10-17T12:33:31+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "066282-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/066282-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-12T10:00:00+00:00"
    },
    "expressionOfInterestDeadline": "2025-11-21T17:00:00+00:00",
    "hasRecurrence": true,
    "id": "714936450",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Aircraft repair services",
            "id": "50211200",
            "scheme": "CPV"
          },
          {
            "description": "Aircraft refuelling services",
            "id": "63733000",
            "scheme": "CPV"
          },
          {
            "description": "Hangar services",
            "id": "63734000",
            "scheme": "CPV"
          },
          {
            "description": "Technical support services",
            "id": "71356300",
            "scheme": "CPV"
          },
          {
            "description": "Air-traffic control training",
            "id": "34962230",
            "scheme": "CPV"
          },
          {
            "description": "Engineering services",
            "id": "71300000",
            "scheme": "CPV"
          },
          {
            "description": "Photographic and ancillary services",
            "id": "79960000",
            "scheme": "CPV"
          },
          {
            "description": "Training services",
            "id": "80500000",
            "scheme": "CPV"
          },
          {
            "description": "Personnel services except placement and supply services",
            "id": "79630000",
            "scheme": "CPV"
          },
          {
            "description": "Road transport services",
            "id": "60100000",
            "scheme": "CPV"
          },
          {
            "description": "Support services for air transport",
            "id": "63730000",
            "scheme": "CPV"
          },
          {
            "description": "Airport operation services",
            "id": "63731000",
            "scheme": "CPV"
          },
          {
            "description": "Airport engineering services",
            "id": "71311240",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "Project HERA will provide airbase enabling and technical support services at RAF, Army and Cyber \u0026 Specialist Operations Command (CSOC) locations. The services at these locations are already contracted out under the 3 regional HADES contracts and under a separate Brize Support Contract (BSC). The Procurement Act 2023 requires contracting authorities considering outsourcing to consider lotting as a potential delivery approach.  \nThe Authority conducted a comprehensive Project HERA Delivery Model Assessment. That assessment included various lotting strategies and a single national contract approach.  The conclusion of the DMA was that that a single national contract offers key benefits in terms of operational agility and flexibility, consistency of service, reduced contract management overhead on the part of the MOD and better value for money. On this basis, Project HERA will be delivered as a single national contract."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "This will consist of a check against the following criteria:\na. Requirements Compliance (Evaluated on Pass/Fail basis)\nb. Commercial Compliance (Evaluated on Pass/Fail basis)\nc. Financial Compliance (Evaluated on Pass/Fail basis)\nThis criteria is PASS/FAIL.\nFull detail to be provided at ITT.",
              "name": "Compliance Check",
              "type": "quality"
            },
            {
              "description": "The Non-Cost quality assessment consists of three key areas, that will be weighted and assessed in accordance with the assessment criteria developed:\na. Service Line (Requirements) Criteria\nb. Non-Service Line Criteria\nc. Social Value Criteria\nThis criteria is weighted at 60%.\nFull detail to be provided at ITT.",
              "name": "Non-Cost Criteria",
              "type": "quality"
            },
            {
              "description": "This will be the Net Present Value (NPV) of the Total Value of the Contract and will derived from the weighted price given by the Bidder.\nThe Net Present Value of the whole life contract cost is calculated and this is then inputted (together with the quality score) into the stated Weighted Value for Money formula to determine the Most Advantageous Tender.\nWVfM=(Non-Cost Score (60/40))/(Cost (\u00a3M)(NPV of the Total Value))\nThis criteria is weighted at 40%.\nFull detail to be provided at ITT.",
              "name": "Cost Criteria",
              "type": "cost"
            }
          ],
          "weightingDescription": "Compliance Check - PASS/FAIL\nNon-Cost Criteria - 60%\nCost Criteria - 40%"
        },
        "contractPeriod": {
          "endDate": "2036-03-31T23:59:59+01:00",
          "maxExtentDate": "2038-03-31T23:59:59+01:00",
          "startDate": "2027-06-29T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The Authority has the right to exercise an option to extend the contract duration by two years."
        },
        "renewal": {
          "description": "The Authority has the right to exercise an option to extend the contract duration by two years."
        },
        "secondStage": {
          "maximumCandidates": 4,
          "minimumCandidates": 4
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As set out in the PSQ and PSQ Guidance Document.",
              "type": "economic"
            },
            {
              "description": "As set out in the PSQ and PSQ Guidance Document.",
              "type": "technical"
            },
            {
              "description": "As set out in the PSQ and PSQ Guidance Document.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "value": {
          "amount": 605695000,
          "amountGross": 671498000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "The Contract will be procured under the competitive flexible procedure. It is anticipated that the procurement process for the HERA project will be structured as a multi-stage procurement process consisting of the following stages:\na. PSQ stage. \nThe Procurement Specific Questionnaire (PSQ) stage commenced with the publication of this Tender Notice. \nThe PSQ questions and assessment methodology (including whether pass/fail or scored, and weightings and minimum score thresholds for scored PSQ questions) are set out in the PSQ Guidance Document, and on AWARD\u00ae. \nThe four highest scoring suppliers (as described in the PSQ Guidance Document) who submit a compliant PSQ response, achieve a \u2018Pass\u2019 for all PSQ questions assessed on a pass/fail basis and who meet the minimum score thresholds set out in the PSQ Guidance Document will be invited to the next stage of the procurement process and will be issued with the Invitation to Tender (ITT). Any other suppliers who submitted a PSQ response will not be taken through to the ITT Stage of the procurement process and will not participate any further in this procurement.\nb. Initial Tender stage. \nThe ITT will be issued to the four suppliers shortlisted following the assessment of their PSQ responses (the \u201cTenderers\u201d). Following a series of launch/introductory meetings and site visits, Tenderers will be invited to submit Initial Tenders which will be assessed by the Authority in accordance with the assessment criteria and methodology set out in the ITT. The Authority does not intend to down-select at Initial Tender stage.\nc. Negotiation stage. \nFollowing assessment of Initial Tenders and the provision of feedback to Tenderers, the Authority will hold a series of negotiation meetings with Tenderers to discuss any key issues. This Negotiation Stage will continue until the Authority is satisfied that all key issues have been thoroughly discussed and it has decided on its position in relation to those key issues. At that stage, the Authority will close the Negotiation Stage and issue the Invitation to Submit Final Tenders (ISFT).\nd. ISFT stage. \nOnce the Authority has closed the Negotiation Stage, Tenderers will be invited to submit Final Tenders through the issue of the ISFT. Final Tenders will be evaluated in accordance with the assessment criteria and methodology set out in the ISFT to identify the Most Advantageous Tender (MAT). \ne. Approvals and award stage.\nSubject to final approvals, the Tenderer offering the MAT in their Final Tender will be awarded the Contract.\nFurther details regarding the competitive flexible procedure for this procurement are set out in the PSQ Guidance Document"
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2035-04-02T23:59:59+01:00"
        }
      ]
    },
    "specialRegime": [
      "defenceSecurity"
    ],
    "status": "active",
    "submissionMethodDetails": "https://award.commercedecisions.com/dsp/web/project/29edf3d7-0a2a-48aa-83f1-4657f5475c77/register",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Project HERA",
    "value": {
      "amount": 605695000,
      "amountGross": 671498000,
      "currency": "GBP"
    }
  }
}