PP-10174 Hornchurch Academy Trust Washroom Services Framework

{
  "buyer": {
    "id": "GB-COH-10760863",
    "name": "HORNCHURCH ACADEMY TRUST"
  },
  "date": "2025-10-17T10:23:50+01:00",
  "id": "066169-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05ce49",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Essex",
        "postalCode": "RM13 7AH",
        "region": "UKI52",
        "streetAddress": "Whybridge Junior School Blacksmiths Lane"
      },
      "contactPoint": {
        "email": "finance@hornchurchacademy.org.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-10760863",
      "identifier": {
        "id": "10760863",
        "scheme": "GB-COH"
      },
      "name": "HORNCHURCH ACADEMY TRUST",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Penzance",
        "postalCode": "TR18 4AE",
        "region": "UKK30",
        "streetAddress": "The Regent, Chapel Street"
      },
      "contactPoint": {
        "email": "Irene.Celis@place-group.com",
        "name": "Irene Celis",
        "telephone": "+448452577050"
      },
      "details": {
        "url": "https://in-tendhost.co.uk/placegroup/aspx/Home"
      },
      "id": "GB-COH-04395705",
      "identifier": {
        "id": "04395705",
        "scheme": "GB-COH"
      },
      "name": "Place Group Ltd",
      "roleDetails": "Procurement Agent on behalf of client",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-21T23:59:59+00:00"
    },
    "description": "Havering Education Services (HES) established a Brokerage Service in 2013 as a dedicated collaborative procurement and contracts support service for schools and settings. The Service enables schools to access a wide range of competitive single and multi-supplier procurement frameworks for goods and services that have been selected through a compliant procurement route, and who demonstrably deliver value for money and high-quality products and services to schools and settings.  \nThe Brokerage Service has over the years developed into a highly valued, award winning and truly schools led local and regional collaborative model. Starting in 2022, under a partnership model, Hornchurch Academy Trust, a Multi Academy Trust based in Havering became the  \u2018Contracting Authority\u2019 under which umbrella the HES brokerage frameworks are managed, and procurement activities conducted. \nThis requirement is for a new single supplier framework agreement for Washroom Services which is expected to be used primarily by education establishments listed in Attachment 3 (subject to change). Over the life of the framework agreement, it is envisaged that additional schools in Havering and other neighbouring Local Authorities may subscribe to the Brokerage Service and therefore access the Washroom Services and other frameworks on offer.\nThe Framework will act as a single closed framework, with a single Supplier appointed, for a duration of 3 years, with the option to extend by 1 further year. \nThe estimated full Framework Agreement value of \u00a31,500,000 is the estimated potential value based on known participating establishments. The value of participation by the wider public sector cannot be calculated accurately or guaranteed \u2014 but has however been incorporated within a range of \u00a31,500,000 to \u00a33,000,000 for the duration of the Framework Agreement, EX VAT.\nThe Framework shall be a single supplier framework. \nThe Supplier that is appointed to the framework agreement, will be required to pay a rebate for each call-off contract they are awarded under the Framework. The rebate will be 2.5% (excluding VAT) of the total value of the call-off contract that is awarded.\nThe Framework may be open for use by the following classifications of user throughout all administrative regions of England: Local Authority Councils, Educational Establishments (including Academies)\nEducational Establishments: Early Years Settings, Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education Colleges, Universities.\nSchools in England https://www.gov.uk/find-school-in-england  \nAcademies http://www.education.gov.uk/schools/performance \nUniversities and Colleges http://unistats.direct.gov.uk/institutions/",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-17T10:23:50+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "066169-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/066169-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-17T17:00:00+00:00"
    },
    "id": "PP-10174",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Medical waste services",
            "id": "90524000",
            "scheme": "CPV"
          },
          {
            "description": "Janitorial services",
            "id": "98341130",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality Assessment: 70% of overall score\nPrice Assessment: 30% of overall score",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "Quality Assessment: 70% of overall score\nPrice Assessment: 30% of overall score"
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Option to extend for further one-year period at the discretion of the Client"
        },
        "status": "active",
        "value": {
          "amount": 3000000,
          "amountGross": 3600000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "participationFees": [
      {
        "id": "ocds-h6vhtk-05ce49",
        "relativeValue": {
          "monetaryValue": "award",
          "proportion": 0.025
        },
        "type": [
          "win"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/placegroup/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "The Framework may be open for use by the following classifications of user throughout all administrative regions of England: Local Authority Councils, Educational Establishments (including Academies)",
        "description": "This is a single supplier framework, services will be called off directly to the successful supplier (without competition).\nPrices are determined by the Attachment 4 Commercial Offer Form that will have been completed by the successful supplier during the tender process.\nThe Attachment 4 details each category of service, and individual prices broken down further within. These are the financial offering to the client that must be honoured during the framework term, prices cannot exceed these.",
        "maximumParticipants": 1,
        "method": "withoutReopeningCompetition",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-11-26T12:00:00+00:00"
    },
    "title": "PP-10174 Hornchurch Academy Trust Washroom Services Framework",
    "value": {
      "amount": 3000000,
      "amountGross": 3600000,
      "currency": "GBP"
    }
  }
}