Provision of Off Site Storage and Records Management

{
  "buyer": {
    "id": "GB-PPON-PVTL-7513-YWVJ",
    "name": "Department of Finance"
  },
  "date": "2025-10-17T08:27:33+01:00",
  "id": "066105-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05ce6e",
  "parties": [
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        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT3 9ED",
        "region": "UKN06",
        "streetAddress": "303 Airport Road West"
      },
      "contactPoint": {
        "email": "SSDAdmin.CPD@finance-ni.gov.uk"
      },
      "details": {
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            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
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        "url": "https://www.finance-ni.gov.uk"
      },
      "id": "GB-PPON-PVTL-7513-YWVJ",
      "identifier": {
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        "scheme": "GB-PPON"
      },
      "name": "Department of Finance",
      "roles": [
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    },
    {
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        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT3 9ED",
        "region": "UKN06",
        "streetAddress": "303 Airport Road West"
      },
      "contactPoint": {
        "email": "SSDAdmin.CPD@finance-ni.gov.uk"
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      "details": {
        "url": "https://www.finance-ni.gov.uk/topics/procurement"
      },
      "id": "GB-PPON-PVWG-8426-YWXV",
      "identifier": {
        "id": "PVWG-8426-YWXV",
        "scheme": "GB-PPON"
      },
      "name": "CPD - Supplies \u0026 Services Division",
      "roleDetails": "Construction and Procurement Delivery \u2013 Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland",
      "roles": [
        "procuringEntity",
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    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Pre Market engagement was carried out but it was before the Procurement Act 2023 therefore it cannot be linked to a relevant number in the system."
  },
  "tag": [
    "tender"
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  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-12-18T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/ar ticles/account-ni-good-invoicing-practice\nContract Value\nThe estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Provision of Off Site Storage and Records Management - The Contract will be split into three Lots and each awarded to the highest ranked Supplier on that Lot. Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department. Lot 1: includes, \u2022 Department for the Economy, \u2022 Belfast Met \u2022 Department for Infrastructure, \u2022 The Executive Office, Department of Health, \u2022 Northern Ireland Water, \u2022 Translink and \u2022 Department of Agriculture Environment and Rural Affairs. This Lot has a requirement date of 1st February 2026. Lot 2: includes, \u2022 Department for Communities and the \u2022 Department of Education \u2022 Education Authority This Lot has a requirement start date of 1st April 2026 and Lot 3: includes, \u2022 Department of Finance This Lot has a requirement start date of 1st November 2026 The buyer reserves the right to amend the contract end dates to facilitate any slippage in the procurement timetable",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-17T08:27:33+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "066105-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/066105-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-10T23:59:59+00:00"
    },
    "hasRecurrence": true,
    "id": "ID 5831525",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Cargo handling and storage services",
            "id": "63100000",
            "scheme": "CPV"
          },
          {
            "description": "Storage and warehousing services",
            "id": "63120000",
            "scheme": "CPV"
          },
          {
            "description": "Storage and retrieval services",
            "id": "63121000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Cargo handling and storage services",
            "id": "63100000",
            "scheme": "CPV"
          },
          {
            "description": "Storage and warehousing services",
            "id": "63120000",
            "scheme": "CPV"
          },
          {
            "description": "Storage and retrieval services",
            "id": "63121000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Cargo handling and storage services",
            "id": "63100000",
            "scheme": "CPV"
          },
          {
            "description": "Storage and warehousing services",
            "id": "63120000",
            "scheme": "CPV"
          },
          {
            "description": "Storage and retrieval services",
            "id": "63121000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
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        "awardCriteria": {
          "criteria": [
            {
              "description": "As per tender documentation. ",
              "name": "Qualitative Criteria",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As per tender documentation. ",
              "name": "Quantitative",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2032-01-31T23:59:59+00:00",
          "maxExtentDate": "2036-01-31T23:59:59+00:00",
          "startDate": "2026-02-01T00:00:00+00:00"
        },
        "description": "Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services. \nSuppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract.  \nNeither CPD nor the Buyer can provide any guarantee as to the level of business under this contract.\nEach lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department.\nLot 1: includes Department for the Economy, Belfast Metropolitan College, Department for Infrastructure, The Executive Office, Department of Health, Northern Ireland Water, Translink and Department of Agriculture Environment and Rural Affairs. \nThis Lot has a requirement start date of 1st February 2026. ",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The initial contract period for all Lots will be 6 years with two further option periods of 2 years each."
        },
        "renewal": {
          "description": "2 Periods of 24 Months"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per Tender documentation.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "title": "Lot 1",
        "value": {
          "amount": 3200000,
          "amountGross": 3840000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As per tender documentation. ",
              "name": "Qualitative Criteria",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As per tender documentation. ",
              "name": "Quantitative",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2032-03-31T23:59:59+01:00",
          "maxExtentDate": "2036-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services. \nSuppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract.  \nNeither CPD nor the Buyer can provide any guarantee as to the level of business under this contract.\nEach lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department.\nLot 2: includes Department for Communities and the Department of Education and Education Authority.\nThis Lot has a requirement start date of 1st April 2026.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "2",
        "options": {
          "description": "The initial contract period for all Lots will be 6 years with two further option periods of 2 years each."
        },
        "renewal": {
          "description": "2 Periods of 24 Months"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per Tender documentation.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "title": "Lot 2",
        "value": {
          "amount": 3200000,
          "amountGross": 3840000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As per tender documentation. ",
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              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
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            {
              "description": "As per tender documentation. ",
              "name": "Quantitative",
              "numbers": [
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                  "number": 50,
                  "weight": "percentageExact"
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              "type": "cost"
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        },
        "contractPeriod": {
          "endDate": "2032-10-31T23:59:59+00:00",
          "maxExtentDate": "2036-10-31T23:59:59+00:00",
          "startDate": "2026-11-01T00:00:00+00:00"
        },
        "description": "Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services. \nSuppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract.  \nNeither CPD nor the Buyer can provide any guarantee as to the level of business under this contract.\nEach lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department.\nLot 3: Department of Finance\nThis Lot has a requirement date of 1st November 2026. ",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "3",
        "options": {
          "description": "The initial contract period for all Lots will be 6 years with two further option periods of 2 years each."
        },
        "renewal": {
          "description": "2 Periods of 24 Months"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per Tender documentation.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "title": "Lot 3",
        "value": {
          "amount": 9600000,
          "amountGross": 11520000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2025-12-18T23:59:59+00:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "enders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.\nPaper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.\nThe tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-11-18T15:00:00+01:00"
    },
    "title": "Provision of Off Site Storage and Records Management",
    "value": {
      "amount": 16000000,
      "amountGross": 19200000,
      "currency": "GBP"
    }
  }
}