PP-10174 Hornchurch Academy Trust Washroom Services Framework

{
  "buyer": {
    "id": "GB-COH-10760863",
    "name": "HORNCHURCH ACADEMY TRUST"
  },
  "date": "2025-10-16T16:11:42+01:00",
  "id": "066037-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05ce49",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Essex",
        "postalCode": "RM13 7AH",
        "region": "UKI52",
        "streetAddress": "Whybridge Junior School Blacksmiths Lane"
      },
      "contactPoint": {
        "email": "finance@hornchurchacademy.org.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-10760863",
      "identifier": {
        "id": "10760863",
        "scheme": "GB-COH"
      },
      "name": "HORNCHURCH ACADEMY TRUST",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Penzance",
        "postalCode": "TR18 4AE",
        "region": "UKK30",
        "streetAddress": "The Regent, Chapel Street"
      },
      "contactPoint": {
        "email": "Irene.Celis@place-group.com",
        "name": "Irene Celis",
        "telephone": "+448452577050"
      },
      "details": {
        "url": "https://in-tendhost.co.uk/placegroup/aspx/Home"
      },
      "id": "GB-COH-04395705",
      "identifier": {
        "id": "04395705",
        "scheme": "GB-COH"
      },
      "name": "Place Group Ltd",
      "roleDetails": "Procurement Agent on behalf of client",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-21T23:59:59+00:00"
    },
    "description": "Havering Education Services (HES) established a Brokerage Service in 2013 as a dedicated collaborative procurement and contracts support service for schools and settings. The Service enables schools to access a wide range of competitive single and multi-supplier procurement frameworks for goods and services that have been selected through a compliant procurement route, and who demonstrably deliver value for money and high-quality products and services to schools and settings.  \nThe Brokerage Service has over the years developed into a highly valued, award winning and truly schools led local and regional collaborative model. Starting in 2022, under a partnership model, Hornchurch Academy Trust, a Multi Academy Trust based in Havering became the  \u2018Contracting Authority\u2019 under which umbrella the HES brokerage frameworks are managed, and procurement activities conducted. \nThis requirement is for a new single supplier framework agreement for Washroom Services which is expected to be used primarily by education establishments listed in Attachment 3 (subject to change). Over the life of the framework agreement, it is envisaged that additional schools in Havering and other neighbouring Local Authorities may subscribe to the Brokerage Service and therefore access the Washroom Services and other frameworks on offer.\nThe Framework will act as a single closed framework, with a single Supplier appointed, for a duration of 3 years, with the option to extend by 1 further year. \nThe estimated full Framework Agreement value of \u00a31,500,000 is the estimated potential value based on known participating establishments. The value of participation by the wider public sector cannot be calculated accurately or guaranteed \u2014 but has however been incorporated within a range of \u00a31,500,000 to \u00a33,000,000 for the duration of the Framework Agreement, EX VAT.\nThe Framework shall be a single supplier framework. \nThe Supplier that is appointed to the framework agreement, will be required to pay a rebate for each call-off contract they are awarded under the Framework. The rebate will be 2.5% (excluding VAT) of the total value of the call-off contract that is awarded.\nThe Framework may be open for use by the following classifications of user throughout all administrative regions of England: Local Authority Councils, Educational Establishments (including Academies)\nEducational Establishments: Early Years Settings, Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education Colleges, Universities.\nSchools in England https://www.gov.uk/find-school-in-england  \nAcademies http://www.education.gov.uk/schools/performance \nUniversities and Colleges http://unistats.direct.gov.uk/institutions/",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-16T16:11:42+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "066037-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/066037-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-17T17:00:00+00:00"
    },
    "id": "PP-10174",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Medical waste services",
            "id": "90524000",
            "scheme": "CPV"
          },
          {
            "description": "Janitorial services",
            "id": "98341130",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality Assessment: 70% of overall score\nPrice Assessment: 30% of overall score",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "Quality Assessment: 70% of overall score\nPrice Assessment: 30% of overall score"
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Option to extend for further one-year period at the discretion of the Client"
        },
        "status": "active",
        "value": {
          "amount": 3000000,
          "amountGross": 3600000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "participationFees": [
      {
        "id": "ocds-h6vhtk-05ce49",
        "relativeValue": {
          "monetaryValue": "award",
          "proportion": 0.025
        },
        "type": [
          "win"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/placegroup/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "The Framework may be open for use by the following classifications of user throughout all administrative regions of England: Local Authority Councils, Educational Establishments (including Academies)",
        "description": "a.\tQuality Assessment: 70% of overall score\nQuality Criteria \tSub Weighting \n(Out of 100% of Quality Assessment)\nCriterion 1: Washroom Service Requirements\t40%\nSub-Criterion 1a: Washroom Service Delivery \u0026 Case Study 1\t25%\nSub-Criterion 1b: Equipment, Materials and Consumables\t10%\nSub-Criterion1c: Health \u0026 Safety\t5%\nCriterion 2: Contract Support, Monitoring and Management\t50%\nSub-Criterion 2a: Subcontractors\tNon-scored\nSub-Criterion 2b: Contract Support, Management \u0026 Training\t20%\nSub-Criterion 2c: Case Study 2\t10%\nSub-Criterion 2d: Reporting and Response to Performance Standards and KPIs\t10%\nSub-Criterion 2e: Case Study 3\t10%\nCriterion 3: Sustainability and Social Value\t10%\nSub-Criterion 3a: Sustainability and Social Value\n\t10%\nCriterion 4: Geographical Coverage\tN/A\nSub-Criterion 4a: Minimum Coverage\tPass / Fail\nSub-Criterion 4b: Client Regions\tNon-scored\nThe scores used to assess each quality criterion will be as follows:\nAssessment of Response\tScore\nExcellent\tAn excellent response in terms of the level of detail, accuracy and relevance. Answer provides strong assurance as to the organisation\u2019s capability in respect of the criterion being assessed. \t4\nGood\tA good response submitted in terms of the level of detail, accuracy and relevance. Answer provides significant evidence as to the organisation\u2019s capability in respect of the criterion being assessed.\t3\nAcceptable\tAn acceptable response submitted in terms of the level of detail, accuracy and relevance. Answer provides sufficient evidence as to the organisation\u2019s capability in respect of the criterion being assessed.\t2\nLimited\tA response that is inadequate or only partially addresses the question. Answer provides some evidence as to the organisation\u2019s capabilities in respect of the criterion being assessed.\t1\nDeficient\tQuestion not answered \u2013 or \u2013 Response to the question significantly deficient. Answer does not provide satisfactory evidence as to the organisation\u2019s capability in respect of the criterion being assessed.\t0\nb.\tPrice Assessment: 30% of overall score\na.\tOverall Price: The Supplier with the lowest Overall Price offered to the Client over the core contract period will be awarded the full 30% of the marks available for overall price. All other Suppliers\u2019 scores will be calculated relative to this best overall financial offer, using the formula:\ni.\tSupplier\u2019s Percentage Score = (1 \u2013 ((Supplier\u2019s Overall Price Offer - Lowest Overall Price Offer) / Lowest Overall Price Offer)) x 30\nb.\tBidders are required to submit a rate for each service, as requested in the form i.e. per service / per week / per month etc.\nThe services are broken down by the below service areas and also have a further split of weightings per item/service in Attachment 3 tabs.\n1.\tCollection and Disposal (30%)\n2.\tRoller Towels (25%)\n3.\tHand Dryers (25%)\n4.\tWashroom (20%)\nc.\tAny individual items or services that are not offered by Bidder, will not receive a score and be marked as a 0.",
        "maximumParticipants": 1,
        "method": "withoutReopeningCompetition",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-11-26T12:00:00+00:00"
    },
    "title": "PP-10174 Hornchurch Academy Trust Washroom Services Framework",
    "value": {
      "amount": 3000000,
      "amountGross": 3600000,
      "currency": "GBP"
    }
  }
}