The True Learning Partnership Framework Cleaning Tender 2025/26

{
  "buyer": {
    "id": "GB-PPON-PRYY-6263-NQHG",
    "name": "RPJ3 Group"
  },
  "date": "2025-10-16T15:14:39+01:00",
  "id": "065977-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05ce1f",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Wirral",
        "postalCode": "CH46 3SA",
        "region": "UKD74",
        "streetAddress": "Leasowe Lodge"
      },
      "contactPoint": {
        "email": "neil@rpj3group.co.uk",
        "name": "Neil Mayers"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PRYY-6263-NQHG",
      "identifier": {
        "id": "PRYY-6263-NQHG",
        "scheme": "GB-PPON"
      },
      "name": "RPJ3 Group",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Time constraints of the procurement process and to ensure a level playing field so no supplier has an unfair advantage or to distort competition."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-12-03T23:59:59+00:00"
    },
    "description": "The True Learning Partnership are seeking to procure a number of providers for a multi-supplier framework for cleaning services. The main objective of this procurement exercise is to deliver the procurement of a framework that will enable the trust to source cleaning services for its schools.\nThere are initially five schools in this framework, however, other schools may call off later.\nIt should be noted that it is not mandatory for trust schools to use this framework. Schools will only call off from this agreement if they have a requirement to do so. It is envisaged the number of contractors on the framework will be between 1 and 3\nThe provision of the service must demonstrate the best value approach and be flexible in its delivery and operation to ensure that the needs and ethos of individual schools are supported.\nThis framework process is targeted to have a cleaning contract in place to commence in January 2026 for the initial direct award schools. Please note that this process covers all cleaning services within The True Learning Partnership schools with full tender costings and proposals for the schools for a contract start in in January 2026 for the initial direct award schools. These details will be further explained in the ITT documents. The process will be through a competitive flexible procedure commencing with a participation stage to create a select bidder list following analysis of a PSQ document (within which the scoring criteria will be included). The nature of the contract demands a good local infrastructure to provide and maintain the level and standard of cleaning service and support required by the Trust. Labour resource/relief cover is very important. We have set a minimum Employer\u0027s (compulsory) liability insurance of 10,000,000 GBP). Following the analysis of PSQ\u2019s the selected bidders will be invited to attend a site survey and tender briefing initially planned for early 13th November 2025. Tender response deadline is planned as early December 2025 and it is envisaged that interviews will take place in early December 2025. The contract will be for a 3 +1 +1 period (5 years in total including the option to extend for 1 + 1years).",
    "documents": [
      {
        "accessDetails": "Full tender documents will be sent out electronically to all successful PSQ applicants",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-16T15:14:39+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "065977-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/065977-2025"
      }
    ],
    "expressionOfInterestDeadline": "2025-11-10T12:00:00+00:00",
    "id": "ocds-h6vhtk-05ce1f",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "6/7 financial schedules require completion, providing a fixed price annual cost",
              "name": "Financial",
              "numbers": [
                {
                  "number": 55.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "9 qualitative schedules require responding to.",
              "name": "Qualitative",
              "numbers": [
                {
                  "number": 45.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-01-08T23:59:59+00:00",
          "maxExtentDate": "2031-01-08T23:59:59+00:00",
          "startDate": "2026-01-09T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Option to extend for a further 1 + 1 years after the initial 3 year term."
        },
        "secondStage": {
          "maximumCandidates": 10,
          "minimumCandidates": 4
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per the PSQ document",
              "type": "economic"
            },
            {
              "description": "As per the PSQ document",
              "type": "technical"
            },
            {
              "description": "A Procurement Specific Questionnaire is completed by suppliers with the highest scoring suppliers being invited to tender.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 1950000,
          "amountGross": 2340000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "The competitive flexible procedure will commence with a participation stage whereby a PSQ will be completed by interested suppliers. This will be scored and successful suppliers will be invited to submit a full tender. The tender submissions will be analysed and scored and selected suppliers will be invited to final interview/presentation stage. The contracting Authority will then select the winning supplier and award the contract."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "www.mytendrs.co.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "Contracts are awarded on a combination of qualitative and financial submissions and following final tender interviews/negotiations.",
        "maximumParticipants": 3,
        "method": "withReopeningCompetition",
        "periodRationale": "The framework is for an initial 3 year term with the option to extend for a further 1 + 1 years.",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "title": "The True Learning Partnership Framework Cleaning Tender 2025/26",
    "value": {
      "amount": 1950000,
      "amountGross": 2340000,
      "currency": "GBP"
    }
  }
}