TRIV2025-08 Office Cleaning Services

{
  "buyer": {
    "id": "GB-PPON-PYMX-8256-GLPM",
    "name": "Trivallis"
  },
  "date": "2025-10-16T11:46:44+01:00",
  "id": "065862-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05cdde",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Pontypridd",
        "postalCode": "CF37 2SW",
        "region": "UKL15",
        "streetAddress": "Ty Pennant"
      },
      "contactPoint": {
        "email": "procurement@trivallis.co.uk",
        "name": "Sarah Protheroe",
        "telephone": "01443 494666"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.trivallis.co.uk"
      },
      "id": "GB-PPON-PYMX-8256-GLPM",
      "identifier": {
        "id": "PYMX-8256-GLPM",
        "scheme": "GB-PPON"
      },
      "name": "Trivallis",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "We have had insufficient time to conduct preliminary market engagement as our contract will expire on the 1st January 2026."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-11-28T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "Please see Annex 8 Trivallis Payment Guidance"
    },
    "description": "Trivallis are seeking to appoint an experienced cleaning company, who has specific experience in working on the cleaning of offices and associated services.\nIt is the intention of Trivallis to appoint a single contractor to undertake this requirement.\nTUPE - As this is a second generation contract that is currently provided by an external supplier it will be subject to TUPE. If you have any further questions on this matter please submit them via the e-tender wales portal and Trivallis will liaise with the incumbent supplier to answer your question. There are anonymised details relating to TUPE included in the tender pack.\nAdditionally, included in the requirement is the delivery of social value.\nThe successful suppliers will provide a cleaning service in Trivallis business premises,  maintaining the highest standards of cleanliness, with the correct due skill and care.\nThe cleaning service will be provided in accordance with the agreed cleaning schedule and service specification, supplied as Annex 4.\nThe Services will be carried out at business properties owned by Trivallis, situated in the geographical area of Rhondda Cynon Taff. If any new business premises are procured or rented within the contract period, then an additional quote will be sought for the cleaning services for that new premises and a contract amendment processed in line with procurement regulations.\nNOTE: The authority is using eTenderwales to carry out this procurement process.",
    "documents": [
      {
        "description": "Tender Docs Office Cleaning TRIV2025-08",
        "documentType": "biddingDocuments",
        "id": "L-10",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=349167"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-16T11:46:44+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "065862-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/065862-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-03T12:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "TRIV2025-08 Office Cleaning Services",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Cleaning and sanitation services",
            "id": "90900000",
            "scheme": "CPV"
          },
          {
            "description": "Exterior cleaning work for buildings",
            "id": "45452000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL22"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL15"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Set out in the questions in the tender pack that will be answered via Etender wales.",
              "name": "Quality Criteria",
              "numbers": [
                {
                  "number": 60.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "The pricing document is supplied as part of the tender pack via Etender wales. Annex 12 Commercial Pricing Document",
              "name": "Price criteria",
              "numbers": [
                {
                  "number": 40.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-12-31T23:59:59+00:00",
          "maxExtentDate": "2030-12-31T23:59:59+00:00",
          "startDate": "2026-01-05T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Extensions will be considered one year at a time, subject to satisfactory performance and mutual agreement."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "These are contained in the Welsh Procurement Specific Questionnaire (WPSQ), utilised as part of this procurement.",
              "type": "economic"
            },
            {
              "description": "Please see the Tender pack for more details. ",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 333000,
          "amountGross": 399599,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2026-01-31T23:59:59+00:00"
        }
      ]
    },
    "riskDetails": "Please see Annex 6 for KPIs",
    "status": "active",
    "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-11-10T12:00:00+00:00"
    },
    "title": "TRIV2025-08 Office Cleaning Services",
    "value": {
      "amount": 333000,
      "amountGross": 399599,
      "currency": "GBP"
    }
  }
}