'ACCESS YOUR RECORDS' SERVICE DEVELOPMENT

{
  "buyer": {
    "id": "GB-PPON-PTBZ-4379-JQQX",
    "name": "The National Archives"
  },
  "date": "2025-10-16T10:17:03+01:00",
  "id": "065813-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-059f2c",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Richmond",
        "postalCode": "TW9 4DU",
        "region": "UKI75",
        "streetAddress": "Kew"
      },
      "contactPoint": {
        "email": "procurement@nationalarchives.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
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        ],
        "url": "http://www.nationalarchives.gov.uk"
      },
      "id": "GB-PPON-PTBZ-4379-JQQX",
      "identifier": {
        "id": "PTBZ-4379-JQQX",
        "scheme": "GB-PPON"
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      "name": "The National Archives",
      "roles": [
        "buyer"
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    }
  ],
  "tag": [
    "tenderUpdate"
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  "tender": {
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        "id": "065813-2025"
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    "awardPeriod": {
      "endDate": "2025-12-08T23:59:59Z"
    },
    "description": "The objective of this procurement process is to source a delivery partner who will work with us in developing further the \u0027Access Your Records\u0027 service. We plan to award a contract for an initial 6 month period, with an extension option of up to 12 months (i.e. a maximum of 18 months in total).\nThe Access Your Records (AYR) Service offers secure online login for select government and all-access TNA users to browse and search the metadata and record content of digital records they have transferred to The National Archives with ease. They can browse or search to find individual records and view them in the browser or download them if required.\nThis service is distinct from public access services as it also provides access to records that are closed to the public if they are subject to an exemption under the Freedom of Information (FOI) Act.\nThere are many reasons why a government department may need to view previously transferred records e.g. if an FOI request has been made against a closed record or if a public inquiry or subsequent investigation relates to records already transferred to the archive.\nAYR is following an iterative Agile development approach.\u202f All service enhancements will be planned and implemented in response to evidenced user need. We anticipate making improvements to all aspects of the service including our search, browse and view journey.  There will also be things we have not yet anticipated that will emerge from user research and stakeholder engagement.\u202f\nThe current technology stack comprises: Github, AWS, Open Search, Python, Flask, GDS design system, Universal Viewer.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Invitation to Tender (ITT) document.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-5445",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5445"
      },
      {
        "description": "Clarification questions and answers",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-6305",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-6305"
      },
      {
        "datePublished": "2025-10-16T10:17:03+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "065813-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/065813-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-10T17:00:00+01:00"
    },
    "id": "ocds-h6vhtk-059f2c",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Information technology services",
            "id": "72222300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
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              "type": "quality"
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              "type": "quality"
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          ]
        },
        "contractPeriod": {
          "endDate": "2026-06-30T23:59:59+01:00",
          "maxExtentDate": "2027-06-30T23:59:59+01:00",
          "startDate": "2026-01-01T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "One extension option of up to 12 months in duration."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 1000000,
          "amountGross": 1200000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "\u0027Stage 1\u0027 Tender submissions will be evaluated applying the criteria specified in paras 8.1 to 8.3 of the attached ITT document.\nOnce all of those submissions have been evaluated, the top-five-ranked bidders will be issued with a \u0027Stage 2\u0027 ITT document and invited to submit a \u0027Stage 2\u0027 Tender response.\nA contract award decision will be made by scoring the \u0027Stage 2\u0027 Tender responses against the criteria specified in para 8.4 of the attached ITT document."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "Submissions must be sent to procurement@nationalarchives.gov.uk, as specified in the attached ITT document.\nThe National Archives website is www.nationalarchives.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
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    },
    "tenderPeriod": {
      "endDate": "2025-10-22T17:00:00+01:00"
    },
    "title": "\u0027ACCESS YOUR RECORDS\u0027 SERVICE DEVELOPMENT",
    "value": {
      "amount": 1000000,
      "amountGross": 1200000,
      "currency": "GBP"
    }
  }
}