Single Supplier Framework Agreement for SaaS Platform Client Side Advisory for Implementation and Post Implementation Period (Project Prime)

{
  "buyer": {
    "id": "GB-COH-NI033250",
    "name": "ENERGIA GROUP NI HOLDINGS LIMITED"
  },
  "date": "2025-10-15T17:38:00+01:00",
  "id": "065732-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05cd9a",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PDPH-4346-JGHQ",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT9 5NF",
        "region": "UKN06",
        "streetAddress": "Greenwood House, 64 Newforge Lane"
      },
      "contactPoint": {
        "email": "procurement@energiagroup.com"
      },
      "details": {
        "classifications": [
          {
            "description": "Private utility",
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.energiagroup.com"
      },
      "id": "GB-COH-NI033250",
      "identifier": {
        "id": "NI033250",
        "scheme": "GB-COH"
      },
      "name": "ENERGIA GROUP NI HOLDINGS LIMITED",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-12-08T23:59:59Z"
    },
    "description": "We require a Client Side Advisor (CSA) to have full access to a talent pool with experience of ERP Tier 1 systems which can be agreed and drawn down upon once the contract is awarded.  We expect the advisory service provider to have direct experience with our chosen solution. \nThe CSA will be experienced in ERP implementation with tested implementation methodology, accelerated deployment and programme phasing which will support the project team and will provide advice on the overarching programme plan and SOW being agreed with the System implementor.\nA blend of skills will be drawn down as and when required from the CSA\u0027s team to work alongside Energia Group\u0027s internal team.\nIt is Energia\u0027s intention to award this contract as a single supplier framework agreement in 2 Lots:\nLot 1 - Client Side Advisory for Implementation and Post Implementation Period\nAppointment of a system agnostic CSA who will lead the successful delivery of ERP implementation and drive value from the SI, mitigate risks normally associated with a complex ERP programme and provide expertise to the project team where required.\nLot 2 - Client Side Advisory for Enhancements and Additional Modules (Optional)\nThe EGTI2501 Enterprise Resource Planning (ERP) Platform and Associated Implementation and Support Services includes the scope to avail of procuring and implementing additional modules throughout the contract period. \nShould Energia proceed with procuring these additional modules, we reserve the right at our discretion, to avail or not avail of this EGTI2505 Software as a Service (SaaS) Client Side Advisory for Implementation and Post Implementation Period (Project Prime) contract for support during their implementation.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Please see attached a Non Disclosure Agreement (NDA). Before Supplier\u0027s can access the invitation to tender documents, Supplier\u0027s must sign the attached NDA and return the signed form to Procurement@energiagroup.com.\n It is the Supplier\u0027s responsibility to review and return the signed form promptly, to ensure they have reasonable time to review the documents and submit a response.\nRequests to have the tender closing date extended on this basis will not be agreed.",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-6294",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-6294"
      },
      {
        "datePublished": "2025-10-15T17:38:00+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "065732-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/065732-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-10T12:00:00Z"
    },
    "id": "EGTI2505",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          },
          {
            "country": "IE",
            "countryName": "Ireland",
            "region": "IE"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          },
          {
            "country": "IE",
            "countryName": "Ireland",
            "region": "IE"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical/Quality",
              "numbers": [
                {
                  "number": 65,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-07-11T23:59:59+01:00",
          "maxExtentDate": "2028-07-11T23:59:59+01:00",
          "startDate": "2026-01-12T00:00:00Z"
        },
        "description": "Appointment of a system agnostic CSA who will lead the successful delivery of ERP implementation and drive value from the SI, mitigate risks normally associated with a complex ERP programme and provide expertise to the project team where required.\nPlease note, this lot may include additional modules at the same time as the initial ERP implementation roadmap should that be appropriate. This will be confirmed on appointment",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Lot 1 - Client Side Advisory for Implementation and Post Implementation Period\nPlease note, this lot may include additional modules at the same time as the initial ERP implementation roadmap should that be appropriate. This will be confirmed on appointment. \nLot 2 - Client Side Advisory for Enhancements and Additional Modules (Optional)\nCSA for other project requirements\nEnergia also reserves the right to avail of Lot 2 for CSA requirements that fall within scope of this framework for any system within Energia Group. This will depend on our business needs and will be at Energia\u0027s discretion. \nOther system Requirements will be discussed with the Supplier and will follow the framework call off as detailed below."
        },
        "renewal": {
          "description": "The initial contract term will be for a period of 18 months with an option to extend the contract by a further 2 x 6 months subject to review, totalling a maximum of 30 months (potentially 2.5 years). Extending the contract will be at Energia\u0027s discretion."
        },
        "status": "active",
        "title": "Client Side Advisory for the Implementation and Post Implementation Period",
        "value": {
          "amountGross": 1800000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical/Quality",
              "numbers": [
                {
                  "number": 65,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-01-11T23:59:59Z",
          "maxExtentDate": "2030-01-11T23:59:59Z",
          "startDate": "2027-07-12T00:00:00+01:00"
        },
        "description": "This Lot is optional for Energia and may be availed of on an ad hoc basis and the successful Supplier will not have to compete for each new contract.\nFuture call offs under Lot 2 will be detailed in SOW(s) which will form part of the framework contract. \nThe Supplier is appointed as per their tender submission pricing and ITT framework conditions of contract with a SOW.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "2",
        "options": {
          "description": "Lot 1 - Client Side Advisory for Implementation and Post Implementation Period\nPlease note, this lot may include additional modules at the same time as the initial ERP implementation roadmap should that be appropriate. This will be confirmed on appointment. \nLot 2 - Client Side Advisory for Enhancements and Additional Modules (Optional)\nCSA for other project requirements\nEnergia also reserves the right to avail of Lot 2 for CSA requirements that fall within scope of this framework for any system within Energia Group. This will depend on our business needs and will be at Energia\u0027s discretion. \nOther system Requirements will be discussed with the Supplier and will follow the framework call off as detailed below."
        },
        "renewal": {
          "description": "This framework Lot will be for one (1) x 6 months year post Lot 1 contract fulfilment with the option to extend the contract for a further 5 x 6 months, totalling a maximum of 30months (potentially 2.5 years) subject to Energia\u0027s business needs and satisfactory contract performance. \nHowever, Lot 1 and Lot 2 combined will be no longer than 48 months. For the avoidance of doubt, if Lot 1 is extended to 30 months then the Lot 2 total contract period can be no longer than 3 x 6 months (i.e. 18 months)."
        },
        "status": "active",
        "title": "Client Side Advisor for Enhancements and Additional Modules (optional)",
        "value": {
          "amountGross": 1800000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "specialRegime": [
      "utilities"
    ],
    "status": "active",
    "submissionMethodDetails": "Tender documents will be available on https://procurement.energiagroup.com/\nBefore Supplier\u0027s can access the invitation to tender documents, Supplier\u0027s must sign the attached NDA and return their signed form to Procurement@energiagroup.com.\nWhen Energia is in receipt of a signed NDA, the Supplier will receive a copy of the tender documents and be asked if they wish to submit a tender response.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "Energia Group NI Holdings Ltd is the contracting entity for the purposes of this procurement process and the Contract(s) to be awarded to the successful Supplier(s). \nWhilst it is the intention for Energia Group Holdings NI Ltd to be the counterparty in the awarded Contract, it reserves the right to allow any of the Energia Group entities to enter the Contract with the successful Supplier.",
        "description": "It is Energia\u0027s intention to appoint one (1) supplier to the framework for both Lots. \nBeing a single supplier framework, only the Supplier that submits the MAT will be appointed to both Lot 1 and Lot 2 of the framework.\nLot 1 - Client Advisory for the Implementation and Post Implementation Period\nThe successful Supplier will be appointed for the scope of this Lot. Appointment will be based on the successful Supplier\u0027s tender submission and this ITT framework conditions of contract. \nLot 2 - Client Advisory for Enhancements and Additional Modules (optional) \nThis Lot is optional for Energia and may be availed of on an ad hoc basis and the successful Supplier will not have to compete for each new contract.\nFuture call offs under Lot 2 will be detailed in SOW(s) which will form part of the framework contract. \nThe Supplier is appointed as per their tender submission pricing and ITT framework conditions of contract with a SOW.\nIt is emphasised that this contract agreement constitutes no guarantee to purchase a specific quantity of services.",
        "method": "withoutReopeningCompetition",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-11-17T12:00:00Z"
    },
    "title": "Single Supplier Framework Agreement for SaaS Platform Client Side Advisory for Implementation and Post Implementation Period (Project Prime)",
    "value": {
      "amountGross": 1800000,
      "currency": "GBP"
    }
  }
}