Wessex Learning Trust ~ Cleaning Tender

{
  "buyer": {
    "id": "GB-PPON-PMBL-4155-MYDV",
    "name": "Wessex Learning Trust"
  },
  "date": "2025-10-14T14:06:23+01:00",
  "id": "065207-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05cc53",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Somerset",
        "postalCode": "BS27 3AQ",
        "region": "UKK23",
        "streetAddress": "Station Road, Cheddar"
      },
      "contactPoint": {
        "email": "tenders@litmuspartnership.co.uk",
        "telephone": "01276 673896"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PMBL-4155-MYDV",
      "identifier": {
        "id": "PMBL-4155-MYDV",
        "scheme": "GB-PPON"
      },
      "name": "Wessex Learning Trust",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-04-03T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The successful Supplier will be required to provide cleaning services for Wessex Learning Trust. Twenty schools are part of the tender and we are seeking tender submissions for the whole contract.\nThe Wessex Learning Trust is a well-established Multi Academy Trust situated in Somerset, which includes currently the following 23 schools where the successful contractor will be required to deliver a service and meet the requirements of the specification from the contract commencement.\nThe schools which will be part of the tender are:\nPrimary Schools (20)  \n\u2022Axbridge CofE First School, Moorland Street, Axbridge, BS26 2BA\n\u2022Brent Knoll CofE Primary School, Brent Street, Brent Knoll, Highbridge, TA9 4EQ\n\u2022Cheddar First School, Hillfield, The Hayes, Cheddar, BS27 3HN\n\u2022Croscombe CofE Primary School, Long Street, Croscombe, Wells, Somerset, BA5 3QL\n\u2022Draycott \u0026 Rodney Stoke CofE First School, Draycott, Cheddar, BS27 3SD\n\u2022East Brent CofE Academy, Church Road, East Brent, Highbridge, TA9 4HZ\n\u2022Elmhurst Junior School, Elmhurst Lane, Street, BA16 0HH\n\u2022Fairlands Middle School, Mason\u2019s Way, Cheddar, BS27 3PG\n\u2022Hugh Sexey CofE Middle School, Sexey\u2019s Road, Blackford, Wedmore BS28 4ND\n\u2022Kewstoke Primary School, Kewstoke Road, Weston-Super-Mare, Somerset, BS22 9YF\n\u2022Lympsham CofE Academy, Rectory Way, Lympsham, Weston-Super-Mare, BS24 0EW\n\u2022Mark First CofE Academy, The Causeway, Mark, Highbridge, TA9 4QA\n\u2022Sandford Primary School, 49 Greenhill Road, Sandford, Winscombe, BS25 5PA\n\u2022Shipham CofE First School, Turnpike Road, Shipham, Winscombe, BS25 1TX\n\u2022St Cuthbert\u2019s CofE Academy Infants, Keward Walk, Wells, Somerset, BA5 1TZ\n\u2022St Cuthbert\u2019s CofE Junior School, Keward Avenue, Wells, Somerset, BA5 1TS\n\u2022Stoke St Michael Primary School, Moonshill Road, Stoke St Michael, Radstock, BA3 5LG\n\u2022Weare CofE First School, Notting Hill Way, Weare, Axbridge, BS26 2JS\n\u2022Wedmore First School, Blackford Road, Wedmore, BS28 4BS\n\u2022Winscombe Primary School, Moorham Road, Winscombe BS25 1HH\nSecondary Schools (3)\n\u2022Crispin School, Church Road, Street, BA16 0AD\n\u2022Kings Academy \u0026 Kings Sixth Form, Station Road, Cheddar, BS27 3AQ\n\u2022Nailsea School, Mizzymead Road, Nailsea, Bristol, BS48 2HN\nThe final list of schools to be included within the scope of the tender will be confirmed within the tender specification when issued to bidders.\nThe contract being tendered is for three years in duration from 1st August 2026 until 31 July 2029, with the option to extend for a further three years on the same terms and conditions excluding the right to further extend. The contract will be a fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly.\nWhilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit.\nThe Trust requires that the tendered number of hours are always worked, and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.\nThe basis and rationale that the Client requires is for the successful contractor to operate to always being able to provide clean schools that are fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all output specifications are achieved and that the required frequency of cleans is delivered.\nThe tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of the services. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a clean and pleasant environment for students, staff and visitors within all the schools consistently. \nPlease see PSQ Document for more information\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://litmustms.co.uk/tenders/UK-UK-Somerset:-School-cleaning-services./SA246WBEDG\nTo respond to this opportunity, please click here: \nhttps://litmustms.co.uk/respond/SA246WBEDG",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-14T14:06:23+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "065207-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/065207-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-14T12:00:00+00:00"
    },
    "id": "ocds-h6vhtk-05cc53",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK12"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Criterion 1",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Criterion 2",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-07-31T23:59:59+01:00",
          "maxExtentDate": "2032-07-31T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract being tendered is for three years in duration from 1st August 2026 until 31 July 2029, with the option to extend for a further three years on the same terms and conditions excluding the right to further extend."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 6300000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Please see PSQ Document for more information"
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://litmustms.co.uk/respond/SA246WBEDG",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-02-06T12:00:00+00:00"
    },
    "title": "Wessex Learning Trust ~ Cleaning Tender",
    "value": {
      "amountGross": 6300000.0,
      "currency": "GBP"
    }
  }
}