Invitation to Tender for the provision of the Caretaking and Cleaning Services at Whitley and Eggborough CP School

{
  "buyer": {
    "id": "GB-UKPRN-121423",
    "name": "The Whitley \u0026 Eggborough CP School"
  },
  "date": "2025-10-10T12:39:01+01:00",
  "id": "064151-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05acb2",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PDMZ-1272-PXBX",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Goole",
        "postalCode": "DN14 0WE",
        "region": "UKE22",
        "streetAddress": "Learning Lane, Whitley"
      },
      "contactPoint": {
        "email": "admin@redboxcs.com"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-UKPRN-121423",
      "identifier": {
        "id": "121423",
        "scheme": "GB-UKPRN"
      },
      "name": "The Whitley \u0026 Eggborough CP School",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-12-18T23:59:59Z"
    },
    "description": "Whitley and Eggborough Community Primary School has decided to tender their cleaning services to investigate the financial and qualitative benefits they could be offered through this process.\nAims of the Service and Tender:\nThe key aims of the tender are to:\n\uf0a7 Provide a high standard of cleaning and Caretaking. \n\uf0a7 Deliver the cleaning services with consistency - good quality assurance systems in place.\n\uf0a7 Good communication at local and Operations Manager level with the school - two-way communication\n\uf0a7 Daily interaction with the School Business Manager\n\uf0a7 Develop an effective method of handing over any special needs and comments on a daily basis.\n\uf0a7 Cleaners and Caretaker to work the hours that best suit the needs of the site and maximise the work completed.\n\uf0a7 Training and development of the teams\nTender Schedule:\nIssue of Invitation to Tender - Friday 10th October 2025\nBidding Companies to Visit Sites - Tuesday 21st October 2025\nClarification Deadline - Friday 24th October 2025\nClarification Return Deadline * - Wednesday 29th October 2025\nDeadline for return of Tender Responses - Friday 5th December 2025 - 4:00pm\nPresentation by shortlisted bidders  - Tuesday 16th December 2025\nContract Awarded by - Thursday 18th December 2025\nMobilisation Meeting - February 2026 - tbc\nContract Commencement - 1st April 2026",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-10T12:39:01+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "064151-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/064151-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-24T23:59:59+01:00"
    },
    "id": "ocds-h6vhtk-05acb2",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE2"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Possibility of year 4 and year 5 extensions."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 248226.6,
          "amountGross": 297871.92,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "All submissions should be made via the Red Box Portal at www.redboxportal.com . This is accessible by the client. Maximum file size is 4.5MB. Any files larger than this should be\n resaved with lower resolution. Portal administrators and clients are unable to access the bids until the deadline has passed.\nNo attachments with be opened or downloaded until after the tender response deadline. Contractors should receive a confirmation email once files are accessed.\nNo, We Transfer files will be accepted.\nPlease complete your intention to bid on the opportunity via the Red Box portal - https://www.redboxportal.com\n .",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-05T23:59:59Z"
    },
    "title": "Invitation to Tender for the provision of the Caretaking and Cleaning Services  at Whitley and Eggborough CP School",
    "value": {
      "amount": 248226.6,
      "amountGross": 297871.92,
      "currency": "GBP"
    }
  }
}