WCC Passenger transport management software

{
  "buyer": {
    "id": "GB-PPON-PDTN-5446-NMXW",
    "name": "Warwickshire County Council"
  },
  "date": "2025-10-10T10:53:54+01:00",
  "id": "064072-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05580c",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Warwick",
        "postalCode": "CV34 4SA",
        "region": "UKG13",
        "streetAddress": "Shire Hall"
      },
      "contactPoint": {
        "email": "procurement@warwickshire.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.warwickshire.gov.uk"
      },
      "id": "GB-PPON-PDTN-5446-NMXW",
      "identifier": {
        "id": "PDTN-5446-NMXW",
        "scheme": "GB-PPON"
      },
      "name": "Warwickshire County Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-12-19T23:59:59Z"
    },
    "description": "Warwickshire County Council\u0027s Transport Delivery department are responsible for managing the public, home to school, and adult social care transport functions. The Transport Delivery team is responsible for the safe transportation of c11,500 passengers via their home to school and adult social care contracts. To deliver these functions, Warwickshire County Council are looking for a passenger management software solution.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-10T10:53:54+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "064072-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/064072-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-03T12:00:00Z"
    },
    "hasRecurrence": true,
    "id": "WAR-0003",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          },
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 45,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Demonstration",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-01-03T23:59:59Z",
          "maxExtentDate": "2036-01-03T23:59:59Z",
          "startDate": "2026-01-05T00:00:00Z"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The Council reserves the right to make additional purchases during the contract that fall under the category of passenger management software system."
        },
        "renewal": {
          "description": "The initial term of the contract will be for a period of 5 years. This may be extended up to a maximum period of 60 months at the sole discretion of the Council."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 620000,
          "amountGross": 744000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "The Procurement process\nStage 1: \nBidders to complete and return the ITT documents as listed on the contents page. Tender returns will be evaluated as explained within the tender document. \nStage 2:\nBidders whose score is within 20 marks of the top bidder after cost and non-cost assessment will be invited to attend an MS Teams meeting. The demonstration dates we have provisionally set are set out below and a suitable time will be agreed if invited. \nThursday 20th November 2025\nFriday 21st November 2025\nMonday 24th November 2025\nTuesday 25th November 2025\nBidders will be asked to provide a presentation demonstrating lasting no longer than 120 minutes which will cover off all the demonstration questions and be evaluated as explained within this document. \nBidders stage 1 scores for Cost, quality and social value will be brought forward. Bidders demonstration score will be added to these scores to provide a \u0027final score\u0027. \nThis Procurement is being conducted in accordance with the Procurement Act using the Competitive Flexible Procedure. \nThis procedure will be conducted in 2 stage(s). These stages are described in more detail below."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2035-09-03T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "https://sell2.in-tend.co.uk/midlands/home\nYour tender return must be submitted via the E-tendering portal. You will not be able to upload your tender after the deadline detailed above. Applicants are advised that if their tender response is only partially uploaded within the E-tendering portal by the closing date and time then the system will lock them out and they will not be able to complete their document upload. The Council reserves the right to only evaluate documents received within the E-tendering portal by the closing date and time and applicants are advised that a partial upload is unlikely to be successful. Applicants are therefore recommended to upload their full tender response well in advance of the closing date and time.\nIf you are experiencing any difficulties with your upload you must contact the Council well in advance of the closing date and time\nThe procurement documents are available for unrestricted and full direct access, free of charge, at\nhttps://sell2.in-tend.co.uk/midlands/home\nAdditional information can be obtained from the above-mentioned address\nTenders or requests to participate must be submitted electronically via\nhttps://in-tendhost.co.uk/csw-jets/aspx/Home\nIf your account has been migrated from the CSW-JETS Portal, please use your existing email address to log in. If not, you can use your existing Sell2Midlands credentials, or register for a new account by selecting Register from the menu bar. If this is your first time accessing Sell2Midlands, you will automatically receive an email with a link to set your Sell2Midlands password.\nAfter logging in, you will land on your Sell2Midlands Dashboard. From here, you can:\n\u00b7 View tenders\n\u00b7 View all portals available within the Sell2Midlands collaboration\n\u00b7 Update your company details",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-11-10T12:00:00Z"
    },
    "title": "WCC Passenger transport management software",
    "value": {
      "amount": 620000,
      "amountGross": 744000,
      "currency": "GBP"
    }
  }
}