250075 - Contract for supply, Delivery, Installation, commissioning and Maintenance of an In vivo Optical Imaging System

{
  "buyer": {
    "id": "GB-NIC-101788",
    "name": "Queen\u0027s University Belfast"
  },
  "date": "2025-10-10T07:26:40+01:00",
  "id": "063961-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05ab41",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": " BT7 1NN",
        "region": "UKN06",
        "streetAddress": "University Rd"
      },
      "contactPoint": {
        "email": "procurement@qub.ac.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-NIC-101788",
      "identifier": {
        "id": "101788",
        "scheme": "GB-NIC"
      },
      "name": "Queen\u0027s University Belfast",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-12-15T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "30 days after delivery on receipt of a valid and undisputed invoice."
    },
    "description": "The imaging equipment in the Biological Services Unit (BSU) is no longer fit for purpose. \nTherefore, the department requires to purchase an In Vivo Optical Imaging System. \nThe equipment will serve multiple users, open to anyone with permissions to conduct such regulated work and support for multi-spectral luminescence/fluorescence imaging capability at QUB. \nIn vivo imaging is leading edge in animal research, aligning with commitment to 3Rs and QUB priorities in delivering research excellence. \n\u2022\tPlease note: - The execution of this tender \u0026 contract will be solely dependent on grant funding being received, which is estimated to be confirmed in November 2025. \n\u2022\tNo award will be made, or orders issued until the grant funding has been confirmed. If grant funding is not secured, the market will be notified, and this procurement exercise will be stood down.",
    "documents": [
      {
        "description": "Tender documents for Contract for supply, Delivery, Installation, commissioning and Maintenance of an In vivo Optical Imaging System can be accessed free of charge through https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-10T07:26:40+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "063961-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/063961-2025"
      }
    ],
    "id": "250075",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Laboratory, optical and precision equipments (excl. glasses)",
            "id": "38000000",
            "scheme": "CPV"
          },
          {
            "description": "Specialist optical instruments",
            "id": "38636000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN06"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Mandatory Requirements \u2013 Pass/Fail\nDesirable Technical Requirements \u2013 10%\nQualitative Requirements \u2013 25%\nSustainable Procurement \u2013 10%\nPrice \u2013 55%",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "Mandatory Requirements \u2013 Pass/Fail\nDesirable Technical Requirements \u2013 10%\nQualitative Requirements \u2013 25%\nSustainable Procurement \u2013 10%\nPrice \u2013 55%"
        },
        "contractPeriod": {
          "endDate": "2035-12-20T23:59:59+00:00",
          "maxExtentDate": "2040-12-20T23:59:59+00:00",
          "startDate": "2025-12-20T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "option to extend maintenance, software updates/ development and consumables, beyond this period for a further period of up to 10 years or the end of useful life of the equipment."
        },
        "status": "active",
        "value": {
          "amount": 849475,
          "amountGross": 1019370,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "The contracting authority recognises that certain risks associated with the procurement and operation of an In Vivo Optical Imaging System are not fully quantifiable at the time of tender. These \u2018known unknowns\u2019 include, but are not limited to, technology evolution, integration challenges, supply chain disruptions, software lifecycle changes, increased value or scope due to demand requirements, regulatory shifts, data security concerns and operational continuity risks. Suppliers are expected to identify any foreseeable risks, propose mitigation strategies, and demonstrate flexibility in addressing emerging issues throughout the contract lifecycle. Whilst it is not possible at this stage to fully anticipate the nature or extent of future requirements, nor to determine their potential impact on contract performance, QUB recognises that such changes may arise over the course of the contract. Accordingly, it is acknowledged that these circumstances may necessitate a modification of the contract to appropriately address and accommodate any emerging risks or requirements.",
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-11-07T16:00:00+00:00"
    },
    "title": "250075 - Contract for supply, Delivery, Installation, commissioning and Maintenance of an In vivo Optical Imaging System ",
    "value": {
      "amount": 849475,
      "amountGross": 1019370,
      "currency": "GBP"
    }
  }
}