RHUL- 25037 Procurement of Student Records System (SaaS)

{
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Software implementation services",
              "id": "72263000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKJ2"
            }
          ],
          "id": "LOT-0000",
          "relatedLot": "LOT-0000"
        }
      ],
      "mainProcurementCategory": "services",
      "relatedLots": [
        "LOT-0000"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-05234413",
          "name": "TECHNOLOGY ONE UK LIMITED"
        }
      ]
    }
  ],
  "buyer": {
    "id": "GB-COH-RC000823",
    "name": "Royal Holloway and Bedford New College"
  },
  "contracts": [
    {
      "aboveThreshold": true,
      "agreedMetrics": [
        {
          "id": "1",
          "title": "Implementation Gates"
        },
        {
          "id": "2",
          "title": "Training"
        },
        {
          "id": "3",
          "title": "Availability"
        },
        {
          "id": "4",
          "title": "Ticket Resolution"
        },
        {
          "id": "5",
          "title": "SOC2 Compliance Reporting"
        },
        {
          "id": "6",
          "title": "Data Migration"
        },
        {
          "id": "7",
          "title": "Regulatory Reporting"
        },
        {
          "id": "8",
          "title": "Invoice Accuracy"
        }
      ],
      "awardID": "1",
      "dateSigned": "2025-09-12T00:00:00+01:00",
      "documents": [
        {
          "documentType": "contractSigned",
          "format": "application/pdf",
          "id": "A-6067",
          "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-6067"
        },
        {
          "datePublished": "2025-10-09T12:05:41+01:00",
          "description": "Contract details notice on Find a Tender",
          "documentType": "contractNotice",
          "format": "text/html",
          "id": "063670-2025",
          "noticeType": "UK7",
          "url": "https://www.find-tender.service.gov.uk/Notice/063670-2025"
        }
      ],
      "hasOptions": true,
      "hasRenewal": true,
      "id": "1",
      "options": {
        "description": "The right to additional purchases for related modules and or associated integration costs."
      },
      "period": {
        "endDate": "2032-09-25T23:59:59+01:00",
        "maxExtentDate": "2037-09-25T23:59:59+01:00",
        "startDate": "2025-09-26T00:00:00+01:00"
      },
      "renewal": {
        "description": "The University shall have the right to extend the Term for a further 3 years from the end of the Initial Term (\"First Extension Period\"); and for an additional 2 years from the end of the First Extension Period (\"Second Extension Period\") by giving the Supplier at least 3 months written notice to expire on or before the last day of the Initial Term or the First Extension Period."
      },
      "status": "active",
      "value": {
        "amount": 7200000,
        "amountGross": 8620000,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-10-09T12:05:41+01:00",
  "id": "063670-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04fcb9",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PRVY-6462-QBVG",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Egham",
        "postalCode": "TW20 0EX",
        "region": "UKJ25",
        "streetAddress": "Royal Holloway University of London, Egham Hill"
      },
      "contactPoint": {
        "email": "procurement@rhul.ac.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-RC000823",
      "identifier": {
        "id": "RC000823",
        "scheme": "GB-COH"
      },
      "name": "Royal Holloway and Bedford New College",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PTCZ-9264-VLHR",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Reading",
        "postalCode": "RG1 3BD",
        "region": "UKJ11",
        "streetAddress": "Fourth Floor Abbots House"
      },
      "contactPoint": {
        "email": "t1ukportals@technology1.com"
      },
      "details": {
        "publicServiceMissionOrganization": false,
        "scale": "large",
        "shelteredWorkshop": false,
        "url": "https://www.technology1.co.uk/",
        "vcse": false
      },
      "id": "GB-COH-05234413",
      "identifier": {
        "id": "05234413",
        "scheme": "GB-COH"
      },
      "name": "TECHNOLOGY ONE UK LIMITED",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "A Student Records Software as a Service (SaaS) Solution, including Implementation services.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "RHUL-25037",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "LOT-0000",
        "status": "complete"
      }
    ],
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "complete",
    "title": "RHUL- 25037 Procurement of Student Records System (SaaS)"
  }
}