Grass Cutting of Highway Verges, Recreation Areas, Mill Field and Town Cemetery 2026-2029

{
  "buyer": {
    "id": "GB-PPON-PVPC-8862-ZJNT",
    "name": "Charlbury Town Council"
  },
  "date": "2025-10-06T15:19:22+01:00",
  "id": "062585-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05a8e5",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Charlbury",
        "postalCode": "OX73PN",
        "region": "UKJ14",
        "streetAddress": "The Corner House, Market Street"
      },
      "contactPoint": {
        "email": "clerk@charlbury-tc.gov.uk",
        "name": "Lisa Wilkinson",
        "telephone": "+447311259412"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.charlbury-tc.gov.uk"
      },
      "id": "GB-PPON-PVPC-8862-ZJNT",
      "identifier": {
        "id": "PVPC-8862-ZJNT",
        "scheme": "GB-PPON"
      },
      "name": "Charlbury Town Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Charlbury Town Council invites tenders for a three-year contract (1 April 2026 - 31 March 2029) for the grass cutting of highway verges, recreation areas, Mill Field, and the town cemetery within Charlbury, Oxfordshire.\nContractors may tender for:\n\u2022 Nine Acres Recreation Ground (including headlands) separately;\n\u2022 All other sites excluding Nine Acres; or\n\u2022 Both Nine Acres and the other sites together.\nThe football pitches at Nine Acres are excluded from this contract, as they are maintained separately by Charlbury Football Club.\nThe contract will involve regular mowing, strimming and vegetation control across multiple areas of the town, with sensitivity to biodiversity and wildflower areas as detailed in the specification.\nContractors must take particular care when strimming around fence posts, gate posts, play equipment supports, and other stakes to avoid damage.\nTenders will be evaluated on price and value for money (40%) and quality factors (60%), including relevant experience and references, environmental management and awareness of biodiversity, ability to deliver to the required specification and timescales, and compliance with insurance and health and safety requirements.\nTender documents are available from the Town Clerk (clerk@charlbury-tc.gov.uk) and must be returned by 12 midday on 31 December 2025.\nThe contract will commence on 1 April 2026.",
    "documents": [
      {
        "description": "Full tender pack including instructions to tenderers, specification, conditions of contract, form of tender, and form of agreement for the Grass Cutting of Highway Verges, Recreation Areas, Mill Field and Town Cemetery (2026-2029).",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-5942",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5942"
      },
      {
        "datePublished": "2025-10-06T15:19:22+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "062585-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/062585-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-14T12:00:00Z"
    },
    "id": "CTC-GRASS-2026",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Price will be assessed on overall cost and value for money across the duration of the contract, considering the proposed rates per cut, total annual cost, and cost-effectiveness of delivery. The lowest-priced tender will not automatically be accepted if higher-quality bids represent better value to the Council.",
              "name": "Price and value for money",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Quality will be assessed on the basis of the contractor\u0027s ability to deliver reliable, safe, and environmentally responsible grass cutting services in accordance with the specification.\nParticular emphasis will be placed on:\n\u2022 Relevant experience and references, especially experience of grass cutting or grounds maintenance contracts for parish or town councils, public bodies, or similar community settings.\n\u2022 Environmental management and awareness of biodiversity considerations.\n\u2022 Ability to deliver to the required specification and timescales.\n\u2022 Compliance with insurance and health \u0026 safety requirements.\nBidders are encouraged to demonstrate practical examples of previous work and an understanding of biodiversity-friendly grounds maintenance practices.",
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "This lot covers grass cutting and vegetation management within the Nine Acres Recreation Ground, including the playground and surrounding headland areas, but excluding the football pitches (which are maintained separately by Charlbury Football Club).\nThe work includes:\nFortnightly mowing of the playground grass between April and September.\nAnnual cutting and management of the headlands and biodiversity areas, in accordance with the specification.\nSensitive management of tussocky and wildflower grassland areas to maintain habitat for pollinators, invertebrates, and small mammals.\nStrimming around obstacles such as posts, fences, and play equipment supports with particular care to avoid damage.\nMaintenance of access routes and shrub edges as described in the specification (headlands).\nBiodiversity is a key consideration for this site. The contractor must carry out works in a manner that minimises disturbance to wildlife, avoids cutting areas used by butterflies and nesting birds during the breeding season, and protects the range of wildflowers established across the site.\nWork must be undertaken using professional equipment and in a manner that ensures public safety, avoids noise disruption, and upholds environmental best practice. All cuttings must be removed or spread evenly where appropriate.\nThe contractor must comply with all health and safety, environmental, and insurance requirements set out in the tender documents.",
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Nine Acres Recreation Ground",
        "value": {
          "amount": 2000,
          "amountGross": 2400,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Price will be assessed on overall cost and value for money across the duration of the contract, considering the proposed rates per cut, total annual cost, and cost-effectiveness of delivery. The lowest-priced tender will not automatically be accepted if higher-quality bids represent better value to the Council.",
              "name": "Price and value for money",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Quality will be assessed on the basis of the contractor\u0027s ability to deliver reliable, safe, and environmentally responsible grass cutting services in accordance with the specification.\nParticular emphasis will be placed on:\n\u2022 Relevant experience and references, especially experience of grass cutting or grounds maintenance contracts for parish or town councils, public bodies, or similar community settings.\n\u2022 Environmental management and awareness of biodiversity considerations.\n\u2022 Ability to deliver to the required specification and timescales.\n\u2022 Compliance with insurance and health \u0026 safety requirements.\nBidders are encouraged to demonstrate practical examples of previous work and an understanding of biodiversity-friendly grounds maintenance practices.",
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "This lot covers the grass cutting and associated maintenance of other Council-managed areas in Charlbury, excluding Nine Acres Recreation Ground.\nThe areas include:\nHighway verges, recreation areas, and the Town Cemetery.\nMill Field and outlying benches.\nTicknell Piece Playground and the Green.\nAreas previously managed by Oxfordshire County Council (OCC) and now maintained by Charlbury Town Council, as listed in the specification.\nWork includes regular mowing, strimming, and vegetation control throughout the season (typically March-October), with particular attention to biodiversity and the protection of wildflower areas.\nContractors must recognise the ecological value of each site and adapt cutting regimes to support species diversity and pollinator habitats.\nSpecific requirements include:\nAvoiding cuts during key flowering periods for native species where indicated.\nRetaining uncut buffer zones and margins to support wildlife corridors.\nEnsuring that arisings are removed or composted appropriately to prevent nutrient enrichment.\nTaking care when strimming around fence posts, gate posts, benches, and other fixtures to avoid damage.\nAll work must be carried out in accordance with the specification, ensuring safe working practices, respect for wildlife, and maintenance of clear sight lines on verges and public paths.",
        "id": "2",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "All Other Areas (excluding Nine Acres)",
        "value": {
          "amount": 28000,
          "amountGross": 33600,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "www.charlbury-tc.gov.uk\nSubmission email address:charlburytownclerk@gmail.com",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-12-31T12:00:00Z"
    },
    "title": "Grass Cutting of Highway Verges, Recreation Areas, Mill Field and Town Cemetery 2026-2029",
    "value": {
      "amount": 30000,
      "amountGross": 36000,
      "currency": "GBP"
    }
  }
}