Provision of Travel and Transport Bookings

{
  "buyer": {
    "id": "GB-PPON-PXWV-6492-CGMN",
    "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
  },
  "date": "2025-10-03T15:50:43+01:00",
  "id": "062269-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05a830",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Cardiff",
        "postalCode": " CF14 4HH",
        "region": "UKL22",
        "streetAddress": "Woodland House, Maes-Y-Coed Road"
      },
      "contactPoint": {
        "email": "lowri.crossman@wales.nhs.uk",
        "name": "Lowri Crossman"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PXWV-6492-CGMN",
      "identifier": {
        "id": "PXWV-6492-CGMN",
        "scheme": "GB-PPON"
      },
      "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "No engagement taken place with the market due to time constraints."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-12-01T23:59:59+00:00"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "CVUHB is seeking a professional provider to manage all aspects of travel and transport logistics. The provider will be responsible for booking and coordinating national and international travel, arranging local transport within the UK, and offering responsive support throughout the travel process. The service must be efficient, cost-effective, and fully compliant with CVUHB\u2019s travel policies.\nScope of Work:\nThe appointed provider will oversee the full range of travel logistics, including booking international and domestic flights for authorised travellers. They will also arrange train and coach travel for journeys within the UK, and coordinate airport transfers, hotel-to-venue shuttles, and other local transport needs.\nAll travel must be planned in accordance with CVUHB\u2019s policies, ensuring value for money and accommodating any special requirements. These may include accessibility needs, dietary considerations during transit, and baggage allowances for medical or research equipment.\nThe provider will offer a dedicated point of contact for travel-related queries, including last-minute changes or cancellations. They will work closely with CVUHB staff to manage travel approvals, documentation, and itinerary planning. Clear and consolidated travel itineraries must be provided to all travellers in advance.\nIn the event of travel disruptions, the provider will be expected to respond promptly, offering re-booking options and alternative arrangements to minimise any impact on CVUHB\u2019s operations.\nOutput Required:\nThe appointed provider will be expected to deliver a range of outputs that ensure transparency, efficiency, and ease of coordination across all travel activities. For every individual and group journey, the provider must produce comprehensive travel itineraries that clearly outline all segments of the trip, including departure and arrival times, transport modes, accommodation details, and any relevant instructions or contact information.\nIn addition to itineraries, the provider must supply formal booking confirmations for all flights, train journeys, and local transport arrangements. These confirmations should be timely, accurate, and accessible to both the traveller and relevant CVUHB administrative staff.\nTo support financial oversight and demonstrate value for money, the provider must maintain a documented record of all travel-related costs. This should include a breakdown of expenses per trip, as well as any savings achieved through negotiated rates, group bookings, or policy-compliant alternatives. These records will be used to monitor budget adherence and inform future travel planning.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-03T15:50:43+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "062269-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/062269-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-30T16:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "CAV-MIN-60574",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Transport services (excl. Waste transport)",
            "id": "60000000",
            "scheme": "CPV"
          },
          {
            "description": "Hotel accommodation services",
            "id": "55110000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL22"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "This document sets out the information which is required by the Health Board in order to assess the suitability of potential suppliers (the \u201cBidder\u201d) in terms of their technical knowledge and experience, capability/capacity, organisational and financial standing to meet the Requirement. ",
              "name": "Appendix G - Bidder Response Document - Technical",
              "numbers": [
                {
                  "number": 40.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Please ensure that the values submitted in every column are correct. Any mistakes may not be changed once the tender has closed. If you submit an incorrect price, unit of measure, Cardiff \u0026 Vale Procurement Services reserves the right to accept your published submission as your tender prices and subsequent revisions may not be accepted. ",
              "name": "Appendix H - Commercial Response",
              "numbers": [
                {
                  "number": 60.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-11-30T23:59:59+00:00",
          "maxExtentDate": "2033-11-30T23:59:59+00:00",
          "startDate": "2025-12-02T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Primary contract period:1st December 2025 \u2013 30th November 2030\nExtension period 1: 1st December 2030 \u2013 30th November 2031\nExtension period 1: 1st December 2031 \u2013 30th November 2032\nExtension period 1: 1st December 2032 \u2013 30th November 2033"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Bidders must be appointed suppliers under the CCS RM6342 \u2013 Travel, Transport, Accommodation and Venue Solutions framework.",
              "type": "economic"
            },
            {
              "description": "Suppliers must pass the qualification stage of the tender process before being assessed on their technical and commercial ability. ",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 2400000,
          "amountGross": 2879998,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2032-11-30T23:59:59+00:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "All tender submissions will come through eTenderWales Bravo platform. To access the tender please use the description or the Invitation to Tender reference that follows:\n ITT: itt_120180 - Provision of Travel and Transport Services\nhttps://etenderwales-prep.bravosolution.co.uk/home.html",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-11-06T16:00:00+00:00"
    },
    "title": "Provision of Travel and Transport Bookings ",
    "value": {
      "amount": 2400000,
      "amountGross": 2879998,
      "currency": "GBP"
    }
  }
}