Ceredigion - Welsh-English Translation Services 2025

{
  "buyer": {
    "id": "GB-PPON-PRYH-5713-PHLR",
    "name": "Cyngor Sir Ceredigion County Council"
  },
  "date": "2025-10-02T14:51:23+01:00",
  "id": "061801-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05a706",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Aberaeron",
        "postalCode": "SA46 0PA",
        "region": "UKL14",
        "streetAddress": "Neuadd y Cyngor"
      },
      "contactPoint": {
        "email": "ymholiadau.caffael@ceredigion.gov.uk",
        "telephone": "+441545570881"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.ceredigion.gov.uk"
      },
      "id": "GB-PPON-PRYH-5713-PHLR",
      "identifier": {
        "id": "PRYH-5713-PHLR",
        "scheme": "GB-PPON"
      },
      "name": "Cyngor Sir Ceredigion County Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "It has been decided to undertake market engagement during the tender open period as this is likely to be more supportive to SMEs. "
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-11-10T23:59:59+00:00"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "Ceredigion County Council is seeking to appoint providers for Welsh-English translation and interpretation services. The type of work will vary, but includes Council, Cabinet and Committee reports and minutes, budget papers, policies and strategies, reports, newsletters, presentations and notices. Meetings may include public meetings and training sessions.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-02T14:51:23+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "061801-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/061801-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-27T12:00:00+00:00"
    },
    "id": "itt_118169",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Translation services",
            "id": "79530000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL14"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Interpretation services",
            "id": "79540000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL14"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The technical envelope contains 4 questions. These and their related scores are detailed in the tender.",
              "name": "Technical Envelope",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "The commercial envelope contains a question requiring bidders to submit a price per 1000 words, inclusive of all associated expenses. All details are available in the tender.",
              "name": "Commercial Envelope",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2033-11-18T23:59:59+00:00",
          "startDate": "2025-11-20T00:00:00+00:00"
        },
        "description": "This lot is for Welsh-English Text Translation Services.",
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Ceredigion - Welsh-English Translation - Lot 1 Text",
        "value": {
          "amount": 20000,
          "amountGross": 240000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The technical envelope contains 3 questions. These and their related scores are detailed in the tender.",
              "name": "Technical Envelope",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "The commercial envelope contains a question requiring bidders to submit their hourly rate, inclusive of all associated expenses. All details are available in the tender.",
              "name": "Commercial Envelope",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2033-11-18T23:59:59+00:00",
          "startDate": "2025-11-20T00:00:00+00:00"
        },
        "description": "This lot is for Welsh-English interpretation services.",
        "id": "2",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Welsh-English Interpretation",
        "value": {
          "amount": 200000,
          "amountGross": 240000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "The procedure will follow the open process and bidders will be asked to complete a qualification questionnaire, a technical envelope of scored questions and a commercial envelope with their pricing. The agreement is an open framework and the competition will be reopened in November 2026 and in November 2029."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "The etenderwales tendering portal will be used for this exercise and the address is as follows: https://etenderwales.bravosolution.co.uk/go/578449110199A52775E8\nBids will not be accepted by any other method than through etenderwales.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "cy",
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "The framework will be reopened to potential new entrants in November 2026 and again in November 2029. \nThe suppliers on the framework will be ranked according to the total of their technical and commercial scores from this tender exercise.\nThere will be two options for awarding work under the framework at the Council\u0027s discretion as follows:\n1. The supplier with the highest ranked score will be contacted first and if they are unable to deliver the service for any reason, then the second ranked supplier shall be contacted and so forth.\n2. For larger projects, the Council may contact all of the suppliers on a particular lot and request quotes. The work will then be allocated to the supplier that submits the best quote in terms of meeting the requirement and the price.",
        "isOpenFrameworkScheme": true,
        "method": "withAndWithoutReopeningCompetition",
        "openFrameworkSchemeEndDate": "2033-11-19T23:59:59+00:00",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-11-03T12:00:00+00:00"
    },
    "title": "Ceredigion - Welsh-English Translation Services 2025",
    "value": {
      "amount": 400000,
      "amountGross": 480000,
      "currency": "GBP"
    }
  }
}