NEPO502 - Office Supplies, Educational & Catering Disposables

{
  "buyer": {
    "id": "GB-COH-05014821",
    "name": "The Association of North East Councils Limited"
  },
  "date": "2025-10-02T11:53:32+01:00",
  "id": "061636-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-055cf1",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PYVX-2132-JNMM",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Gateshead",
        "postalCode": "NE8 3DF",
        "region": "UKC22",
        "streetAddress": "Northern Design Centre"
      },
      "contactPoint": {
        "email": "cdpnepoteam@nepo.org"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.nepo.org"
      },
      "id": "GB-COH-05014821",
      "identifier": {
        "id": "05014821",
        "scheme": "GB-COH"
      },
      "name": "The Association of North East Councils Limited",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-29T23:59:59Z"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) is seeking to establish a multi-supplier, multi-lot Framework for Office Supplies, Educational \u0026 Catering Disposables for use by contracting authorities throughout the United Kingdom.\nNEPO intends to publish an Invitation to Tender via the Open eTendering system. Suppliers wishing to be considered for this Framework Agreement must register their expression of interest and submit a tender through the NEPO eTendering system. If not already registered, candidates should register on the Open eTender system at:\nhttps://open-uk.org/\nTenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted.\nGuidance for how to create an account, search for opportunities and respond is included within the Supplier\u0027s hub.\nIf you require further support please email open.support@nepo.org",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-10-02T11:53:32+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "061636-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/061636-2025"
      }
    ],
    "id": "NEPO502",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Office supplies",
            "id": "30192000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Parts and accessories of office machines",
            "id": "30124000",
            "scheme": "CPV"
          },
          {
            "description": "Parts and accessories of photocopying apparatus",
            "id": "30125000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "School books",
            "id": "22111000",
            "scheme": "CPV"
          },
          {
            "description": "Textbooks",
            "id": "22112000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      },
      {
        "additionalClassifications": [
          {
            "description": "Information and promotion products",
            "id": "39294100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "4",
        "relatedLot": "4"
      },
      {
        "additionalClassifications": [
          {
            "description": "Catering supplies",
            "id": "39222000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "5",
        "relatedLot": "5"
      },
      {
        "additionalClassifications": [
          {
            "description": "Kitchenware",
            "id": "39221100",
            "scheme": "CPV"
          },
          {
            "description": "Cooking utensils",
            "id": "39221180",
            "scheme": "CPV"
          },
          {
            "description": "Plates",
            "id": "39221210",
            "scheme": "CPV"
          },
          {
            "description": "Saucers",
            "id": "39221230",
            "scheme": "CPV"
          },
          {
            "description": "Spoons, forks",
            "id": "39223000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "6",
        "relatedLot": "6"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 65,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-04-30T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "description": "This Lot will provide users with access to office supplies, including but not limited to; stationary, writing books, pens, folders and Office First Aid Supplies. Users will also have the ability to order items outside of the Core List (Non-Core) at a competitive price.",
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "General Office Supplies.",
        "value": {
          "amountGross": 0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 65,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-04-30T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "description": "This Lot will provide users with access to Electronic Office consumables, including but not limited to; printer ribbons and cartridges across a variety of manufacturers, as well as compatible items. Users will also have the ability to order items outside of the Core List (Non-Core) at a competitive price.",
        "id": "2",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Electronic Office Consumables.",
        "value": {
          "amountGross": 0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 65,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-04-30T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "description": "This lot will provide users with access to Educational Products, including but not limited to; Exercise Books, Art Suppliers, Planners, Diaries, Registers, and Exercise Paper. Users will also have the ability to order items outside of the Core List (Non-Core) at a competitive price.",
        "id": "3",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Educational Products.",
        "value": {
          "amountGross": 0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 65,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-04-30T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "description": "This lot will provide users with access to personalisation of items including but not limited to; Lanyards, Badges, Mugs, Pens, Chargers, Tote Bags, Coasters, Note Books and Laptop Bags.  Users will be able to utilise the Frameworks Tendered Cost Plus % Margin for reference purposes upon call-off.  Users will then develop their own bespoke basket of requirements and will conduct a Mini/Further Competition with the awarded supplier(s).",
        "id": "4",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Promotional Print Materials.",
        "value": {
          "amountGross": 0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 65,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-04-30T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "description": "This lot will provide users with access to catering disposables, including but not limited to; catering foil, film fronted bags, paper cups, food bags, \u0026 disposable cutlery. Users will also have the ability to order items outside of the Core List (Non-Core) at a competitive price.",
        "id": "5",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Catering Disposables.",
        "value": {
          "amountGross": 0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 65,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-04-30T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "description": "This lot will provide users with access to Light Catering Equipment, including but not limited to; tableware, glassware, cutlery, and pots and pans. Users will also have the ability to order items outside of the Core List (Non-Core) at a competitive price.",
        "id": "6",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Light Kitchen Equipment.",
        "value": {
          "amountGross": 0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "participationFees": [
      {
        "description": "NEPO operates a contract rebate arrangement whereby Suppliers are asked to repay NEPO a set percentage of each invoice in respect of orders placed by NEPO or any Contracting Authority accessing the Framework.  The maximum rebate taken by NEPO against the value of awarded contracts will not excess 2.5%",
        "id": "ocds-h6vhtk-055cf1",
        "relativeValue": {
          "monetaryValue": "award",
          "proportion": 0.025
        },
        "type": [
          "win"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "NEPO intends to publish an Invitation to Tender via the Open eTendering system. Suppliers wishing to be considered for this Framework must register their expression of interest and submit a tender through the Open eTendering system at https://open-uk.org/\nTenders must be submitted via the link above. Submissions via email or post will not be accepted.\nGuidance for how to create an account, search for opportunities and respond is included within the Suppliers Hub. If you require further support please email open.support@nepo.org",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "The Framework will be open and accessible to all NEPO Member Authorities and Associate Members.\nA full list of NEPO Member Authorities can be found - https://www.nepo.org/about\nA full list of Associate Members can be found - https://www.nepo.org/associate-membership",
        "buyerLocationRestrictions": [
          {
            "gazetteer": {
              "identifiers": [
                "UK"
              ],
              "scheme": "GB-ITL"
            }
          }
        ],
        "description": "The successful Tenderer will enter into a Framework Agreement (NEPO502 Office, Educational \u0026 Catering Supplies) with NEPO.  This Framework will be made accessible to the Member Authorities and the Associate Members of NEPO via Call-Off contracts.  NEPO will establish overarching terms and conditions that define the core principles of the Framework.\nPricing will be determined through the tender process and evaluated against predefined award criteria and associated weightings.  All tenderers will be assessed accordingly.\nPricing submitted as part of this Framework will apply to requirements Nationally.\nPricing will be fixed for the first 9 months of the Framework.  Thereafter, Suppliers will have the opportunity to provide NEPO with a pricing review notification to conduct an annual pricing review using the NEPO Pricing Review Notification Process. \nContracting Authorities may establish Call-Off contracts through either Direct Award or Mini/Further Competition.  A Direct Award may be used to award to the Primary Awarded Supplier from lots 1, 2, 3, 5, \u0026 6 of the Solution, however, Contracting Authorities reserve the right to award to the contingency awarded supplier as follows: \n- Where a Contracting Authoriy has sufficient business or commercial reason and are able to establish an objective mechanism for supplier selection.  Such as: \n       -  In the event that the Primary Supplier is unable to meet their requirements.  The rational may include, but not limited to, the necessity for urgency relating to timescales, or the availability of supply.  This is subject to the Contracting Authority\u0027s internal procurement and legal guidelines permitting a Direct Award.\nIn cases of Direct Award, pricing will be based on the Tendered rates within the Framework. \nAll Suppliers awarded to each lot of the Framework may be invited to participate in Mini/Further Competitions.  The evaluation criteria for any Mini/Further Competitions will be specified by the Contracting Authority and included in the competition documentation. Suppliers will be required to submit pricing based on the specific project requirements.",
        "maximumParticipants": 18,
        "method": "withAndWithoutReopeningCompetition",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-11-06T12:00:00Z"
    },
    "title": "NEPO502 - Office Supplies, Educational \u0026 Catering Disposables",
    "value": {
      "amountGross": 65000000,
      "currency": "GBP"
    }
  }
}