GWR - Defibrillation Device Supply, Install and Maintenance

{
  "buyer": {
    "id": "GB-COH-05113733",
    "name": "FIRST GREATER WESTERN LIMITED"
  },
  "date": "2025-10-02T11:37:39+01:00",
  "id": "061622-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-051460",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PXVG-2764-GZCQ",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Wiltshire",
        "postalCode": "SN1 1HL",
        "region": "UKK14",
        "streetAddress": "Milford House 1 Milford Street"
      },
      "contactPoint": {
        "email": "procurement@gwr.com"
      },
      "details": {
        "classifications": [
          {
            "description": "Private utility",
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-05113733",
      "identifier": {
        "id": "05113733",
        "scheme": "GB-COH"
      },
      "name": "FIRST GREATER WESTERN LIMITED",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "additionalProcurementCategories": [
      "services"
    ],
    "description": "Great Western Railway are looking for an organisation who can deliver the requirements for the supply, installation, maintenance, and ongoing support of Automated External Defibrillators (AEDs) for use on trains and within depot/station facilities across the GWR network. The aim is to ensure the provision of reliable, user-friendly, and effective life-saving equipment to enhance the safety and well-being of passengers and staff.\nThis procurement process is being advertised and run by First Greater Western limited on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of Great Western Railway (GWR). That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed. Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of GWR, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly). Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme.\nIf transfer takes place before the contract award the successor operator shall assume all the rights of the Client set out in this document. All references to the Client shall be deemed to refer to the successor operator for the purposes of this procurement and the successor operator shall be entitled to continue or terminate this procurement as if it was involved",
    "documents": [
      {
        "description": "Registration of interest (access to documents)\nPlease follow this link to register your interest and gain access to the tender documentation. \nLink: https://procurement.gwr.com/tenders \nLink: http://redirect.transaxions.com/events/a9RWv \nOnce you have registered your interest, a link to the tender will be sent via email which will enable you to submit your tender response and view the tender instructions \u0026 T\u0026Cs.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://procurement.gwr.com/tenders"
      },
      {
        "datePublished": "2025-10-02T11:37:39+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "061622-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/061622-2025"
      }
    ],
    "id": "ocds-h6vhtk-051460",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Closed-circuit television apparatus",
            "id": "32231000",
            "scheme": "CPV"
          },
          {
            "description": "Closed-circuit television cameras",
            "id": "32234000",
            "scheme": "CPV"
          },
          {
            "description": "Closed-circuit surveillance system",
            "id": "32235000",
            "scheme": "CPV"
          },
          {
            "description": "Surveillance and security systems and devices",
            "id": "35120000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK1"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Procedure:\nThis Procurement is being conducted in accordance with the Procurement Act 2023 using the Competitive Flexible Procedure Principles. \nThe stages will be:\n\u2022\tStage One - Conditions of Participation (referred to as PQQ in the e-procurement portal)\n\u2022\tStage Two - Main ITT\nThe evaluation will be a two-stage approach - the bidders Conditions of Participation (PQQ) will be evaluated first and a minimum of the three highest scoring submission will be invited to submit tender responses in Stage Two.\nDue to the nature and technical requirements of the contract opportunity, the Client (GWR) will be using certain mandatory Conditions of Participation with pass/fail and weighted criteria that all Tenderers must pass in order for their tender submission to be accepted and evaluated.\nThese Conditions of Participation will relate to:\n\u2022\tLegal capacity\n\u2022\tFinancial capacity, and\n\u2022\tTechnical ability \nStage Two - Main ITT will have the following weightings:\nQuality: 55%\nPrice: 40%\nCommercials T\u0026Cs: 5%"
        },
        "contractPeriod": {
          "endDate": "2029-02-01T23:59:59Z",
          "maxExtentDate": "2031-02-01T23:59:59Z",
          "startDate": "2026-02-02T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "5-year total contract lifetime.\n3-year initial term with the option to extend for a further 2 years as 1+1."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 300000,
          "amountGross": 360000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "specialRegime": [
      "utilities"
    ],
    "status": "active",
    "submissionMethodDetails": "http://redirect.transaxions.com/events/a9RWv \nE-Procurement Portal:\nThe Client is using Wax Digital (current e-procurement portal). The detail within Wax Digital applicable to this tender describes how the Procurement will be conducted, including details of the associated Procurement timetable, participation and award criteria and how to respond to this opportunity. Tenderers are strongly encouraged to read through each tab/section before preparing their submission. Tenderers are also encouraged to review all attachments published with this tender. \nTenderers not allocated to this procurement already will need to contact GWR using the details within this notice to be attached and receive the full tender document set.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-10-27T13:00:00Z"
    },
    "title": "GWR - Defibrillation Device  Supply, Install and Maintenance",
    "value": {
      "amount": 300000,
      "amountGross": 360000,
      "currency": "GBP"
    }
  }
}