T2654 Provision of Dog Kennelling Facilities and Related Services

{
  "buyer": {
    "id": "GB-PPON-PQXY-5321-CGZM",
    "name": "Belfast City Council"
  },
  "date": "2025-09-30T15:23:17+01:00",
  "id": "060965-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0584ef",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT2 8DJ",
        "region": "UKN06",
        "streetAddress": "9-21 Adelaide Street"
      },
      "contactPoint": {
        "email": "cps@belfastcity.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PQXY-5321-CGZM",
      "identifier": {
        "id": "PQXY-5321-CGZM",
        "scheme": "GB-PPON"
      },
      "name": "Belfast City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-11-13T23:59:59+00:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Dog Warden Service of Belfast City Council (\u0027the Council\u0027) requires an experienced Contractor to supply dog kennelling facilities to keep, return, and rehome stray and other dogs which come into the care of the Council. This would include kenneling of illegal breeds and other related services such as provision of veterinary care to dogs housed at the facilities.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-09-30T15:23:17+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "060965-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/060965-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-24T12:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "T2654",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Dog kennel services",
            "id": "98380000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Please detail your organisation\u2019s approach to the rehoming of dogs and the procedures in place for end-of-life decision-making. \nIn your response please include, as a minimum, your approach to addressing the following key activities:\n(i)\tThe process for assessing dogs for rehoming suitability\n(ii)\tArrangements for neutering prior to rehoming\n(iii)\tPartnerships or links with rehoming charities, sanctuaries, or other relevant organisations\n(iv)\tEthical protocols for dogs that cannot be rehomed, including disposal procedures\n(v)\tAny follow-up support or monitoring provided post-rehoming\nResponse to this question must be limited to 4 sides of A4 in Arial Font 11 excluding the sample-training matrix, resources list and the Gantt chart.\nIf your response requires multiple attachments, then use a Zip/ compressed folder to upload. Ensure each attachment is labelled appropriate to clearly show the part of the question the attachment applies to.",
              "name": "Rehoming \u0026 End-of-Life Policy",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Please describe the welfare arrangements in place for dogs housed at your facility.\nIn your response please include, as a minimum, the following detail: -\n(vi)\tDaily exercise routines and enrichment activities\n(vii)\tCleanliness and hygiene protocols\n(viii)\tMeasures to reduce stress and support behavioural wellbeing\n(ix)\tStaff training or experience relevant to animal welfare\nResponse to this question must be limited to 4 sides of A4 in Arial Font 11.\nIf your response requires multiple attachments, then use a Zip/ compressed folder to upload. Ensure each attachment is labelled appropriate to clearly show the part of the question the attachment applies to.",
              "name": "Welfare arrangements",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Please confirm the location of your kennelling facility and its distance (in miles) from Belfast City Council\u2019s Dargan Crescent operational base.\nScoring will be applied based on the following distance bands:\n(x)\t0\u201320 miles: 10%\n(xi)\t21\u201330 miles: 5%\n(xii)\t31\u201340 miles: 2%\n(xiii)\t41+ miles: 0%\nResponse to this question must be limited to 2 sides of A4 in Arial Font 11.\nIf your response requires multiple attachments, then use a Zip/ compressed folder to upload. Ensure each attachment is labelled appropriate to clearly show the part of the question the attachment applies to.",
              "name": "Location Proximity",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Please describe the arrangements in place for access to your kennelling facility by both Council officers and members of the public.\nIn your response please include, as a minimum, the following detail: -\n(xiv)\tProcedures for Council officer access, including any security protocols or restrictions\n(xv)\tStaff availability to support Council visits\n(xvi)\tPublic opening hours, including days and times of access\n(xvii)\tAny appointment or booking requirements for public visits\nResponse to this question must be limited to 4 sides of A4 in Arial Font 11.\nIf your response requires multiple attachments, then use a Zip/ compressed folder to upload. Ensure each attachment is labelled appropriate to clearly show the part of the question the attachment applies to.",
              "name": "Facility Access and Availability",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Please describe the systems and safeguards in place to support the secure and effective operation of your kennelling service. \nIn your response please include, as a minimum, the following detail: -\n(xviii)\tElectronic record management systems used to track dog intake, care, and outcomes\n(xix)\tCommunication processes with Council officers, including frequency and format of updates\n(xx)\tPhysical security measures at the facility (e.g. fencing, CCTV, staff protocols)\nResponse to this question must be limited to 4 sides of A4 in Arial Font 11.\nIf your response requires multiple attachments, then use a Zip/ compressed folder to upload. Ensure each attachment is labelled appropriate to clearly show the part of the question the attachment applies to.",
              "name": "Operational Systems and Safeguards",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "In line with the Council\u2019s Social Value Procurement Policy the following Social Value criteria applies to this ITT:\nSocial Value % weighting \u2013 15%\nSocial Value Offer points target \u2013 40 points \nSocial Value minimum scoring threshold \u201311 out of 15% weighting \nBidders are required to complete Schedule 4\u2013 Social Value Offer and uploaded where requested to in the Technical Envelope in eSourcing NI.",
              "name": "Social value",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Bidders are to complete Schedule 3 \u2013 Pricing Schedule in full and upload where requested in eSourcing NI. \nBidders with the lowest total cost bid (i.e. total 3 year/ project price as set out in the summary tab of the Pricing Schedule) will be awarded a score of 25%. The remaining Bidders will be allocated a pro rata percentage using the formula below:\n(lowest total bid \u00f7 your total tendered bid) multiplied by the percentage weighting i.e. 25%.\nEach Bidder will achieve a percentage score, calculated to two decimal points, out of 25%.",
              "name": "Cost",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-11-30T23:59:59+00:00",
          "maxExtentDate": "2029-11-30T23:59:59+00:00",
          "startDate": "2025-12-01T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The Council reserves the right to extend/renew the Contract up to a further 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "General Company Information\nModern Slavery Statement\nInsurances",
              "type": "economic"
            },
            {
              "description": "Company Experience",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 320000,
          "amountGross": 384000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-12-01T23:59:59+00:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "https://e-sourcingni.bravosolution.co.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-31T12:00:00+00:00"
    },
    "title": "T2654 Provision of Dog Kennelling Facilities and Related Services",
    "value": {
      "amount": 320000,
      "amountGross": 384000,
      "currency": "GBP"
    }
  }
}