Leisure Management System

{
  "buyer": {
    "id": "GB-PPON-PNXY-8263-XCNL",
    "name": "The North Yorkshire Council"
  },
  "date": "2025-09-30T11:15:12+01:00",
  "id": "060790-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0523de",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Northallerton",
        "postalCode": "DL7 8AD",
        "region": "UKE22",
        "streetAddress": "County Hall, Racecourse Lane,"
      },
      "contactPoint": {
        "email": "Charlotte.Stolarski@northyorks.gov.uk",
        "name": "Charlotte Stolarski",
        "telephone": "+44 1609533450"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.northyorks.gov.uk"
      },
      "id": "GB-PPON-PNXY-8263-XCNL",
      "identifier": {
        "id": "PNXY-8263-XCNL",
        "scheme": "GB-PPON"
      },
      "name": "The North Yorkshire Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Please note that an amendment has been made to Appendix 1, Technical Requirements specifically to threshold question 1.2. The revised question is as follows: Back Office System Please confirm if your back-office system has been developed as a fully responsive browser based web client? If not, provide further information on the back-office architecture used and thin client options available to us. Note \u2013 We do not have the technology on our infrastructure to host systems via Citrix or similar virtual remote desktop. We will accept systems that are hosted by the provider and all costs must be included in the pricing schedule within \u201cSupport, Maintenance and Updates/Upgrades\u201d. To accommodate this amendment, the tender submission deadline has been extended to 11:00 AM on 24 October 2025. The deadline for clarifications has also been revised to 14 October 2025. Document Changes The Evaluation Methodology has updated with the new timeline. Volume 1 has updated with the Tender Closing Date \u0026 Time only. Volume 3 has updated with the Tender Closing Date \u0026 Time only. Appendix 1 \u2013 Technical Requirements has been amended as per above.",
        "id": "060790-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-12-22T23:59:59Z"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Authority wishes to invite Suppliers to tender for a Leisure Management System. The contract is for a period of 3 years 7 months with the optional extension of 2 x 2 years.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-09-30T11:15:12+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "060790-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/060790-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-24T10:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "173-NYC-RS",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE2"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Technical",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-08-24T23:59:59Z",
          "maxExtentDate": "2033-08-24T23:59:59Z",
          "startDate": "2026-01-12T00:00:00Z"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The buyer reserves the right for additional purchases, described here, from the contractor: Additional licences may be purchased throughout the contract length."
        },
        "renewal": {
          "description": "Option to extend 2 x 24 months 25 August 2029 - 24 August 2031 25 August 2031 - 24 August 2033"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As detailed in Volume 3 Procurement Specific Questionnaire",
              "type": "economic"
            },
            {
              "description": "As detailed in Volume 3 Procurement Specific Questionnaire",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 2166666,
          "amountGross": 2600000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2032-01-05T23:59:59Z"
        }
      ]
    },
    "riskDetails": "There is a risk of emerging cyber threats arising during the Term of the contract which may require the Authority to request the Supplier make changes to the software system it provides under the contract to enable the system to operate safely and adequately protect personal information stored on the system.",
    "status": "active",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97246\u0026B=",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-24T10:00:00+00:00"
    },
    "title": "Leisure Management System",
    "value": {
      "amount": 2166666,
      "amountGross": 2600000,
      "currency": "GBP"
    }
  }
}