Clinical Trial Data Management System

{
  "buyer": {
    "id": "GB-PPON-PXLT-9823-WVCY",
    "name": "The Royal Marsden NHS Foundation Trust"
  },
  "date": "2025-09-30T09:29:46+01:00",
  "id": "060733-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050d4b",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW3 6JJ",
        "region": "UKI33",
        "streetAddress": "Fulham Road"
      },
      "contactPoint": {
        "email": "clcht.nwlicsps-sourcing-it@nhs.net",
        "name": "NHS North West London Procurement Services"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.royalmarsden.nhs.uk"
      },
      "id": "GB-PPON-PXLT-9823-WVCY",
      "identifier": {
        "id": "PXLT-9823-WVCY",
        "scheme": "GB-PPON"
      },
      "name": "The Royal Marsden NHS Foundation Trust",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-27T23:59:59Z"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Authority is seeking to procure a new Clinical Trial Data Management Solution. The primary objective of this solution is to provide an accessible and cost-effective service that enables The Royal Marsden to collect and manage clinical research data in full compliance with relevant regulatory standards, while supporting the maintenance of UKCRC Clinical Trials Unit (CTU) accreditation.\nFurther to pre-market engagement undertaken earlier this year, the Authority will now commence a three-stage competitive flexible procurement process. This process will consist of:\n1. An initial supplier eligibility assessment;\n2. A written stage, covering technical, commercial, and social value questions; and\n3. A sandboxing exercise to assess shortlisted solutions in practice.\nInterested suppliers are invited to engage with this procurement via Atamis https://health-family.force.com/s/Welcome Contract Reference: C388016.\nNorth West London Procurement Services (NWLPS) is a Collaborative Procurement Organisation. The Contracting Authority have instructed NWLPS to act as their procurement representative, therefore any communications during the tender process by NWLPS, are on behalf of the Contracting Authority.\nNWLPS is an agent on behalf of the Contracting Authority acting on its behalf solely to carry out the Procurement. All decisions regarding the Contract will be made by the Contracting Authority.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-09-30T09:29:46+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "060733-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/060733-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-09T12:00:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-10-27T12:00:00Z",
    "id": "C358055",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Data services",
            "id": "72300000",
            "scheme": "CPV"
          },
          {
            "description": "Data management services",
            "id": "72322000",
            "scheme": "CPV"
          },
          {
            "description": "Database and operating software package",
            "id": "48600000",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Criterion % weighting\nCommercial Questionnaire 40%\nTechnical Questionnaire  30%\nSandbox Stage 20%\nSocial Value 10%",
              "name": "Evaluation Criteria",
              "numbers": [
                {
                  "number": 100.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-02-26T23:59:59Z",
          "maxExtentDate": "2036-02-26T23:59:59Z",
          "startDate": "2026-02-27T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Initial 5 year term will have extension options of up to an additional 5 years."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 500000.0,
          "amountGross": 600000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "The procurement procedure will be a 3 stage Competitive Flexible Porcess"
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "The Contracting Authority is utilising an electronic Tendering system (\u201cE-Tendering Portal\u201d) to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Contracting Authority, including the submission of Tender responses will be conducted solely via the following link: \nhttps://health-family.force.com/s/Welcome \nUser Guide: \nhttps://services.atamis.co.uk/docs/Supplier_User_Guide.pdf \nUnless stated otherwise in these Instructions or in writing from the Contracting Authority, all communications from Tenderers (including their sub-contractors, consortium members, consultants and advisers) during the period of this procurement exercise must be directed via the messaging service on the E-Tendering Portal.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Clinical Trial Data Management System",
    "value": {
      "amount": 500000.0,
      "amountGross": 600000.0,
      "currency": "GBP"
    }
  }
}