Gas & Air Source Heat Pump (ASHP) Services with follow on Repair Works & Replacements, Voids, Reactive Repairs and Adhoc Boiler and Full System Renewal Contract 2025/26 – 2028/29 (with 2 x single year extension options)

{
  "buyer": {
    "id": "GB-FTS-79864",
    "name": "Clydesdale Housing Association Ltd"
  },
  "date": "2025-09-25T14:47:46+01:00",
  "description": "Please ensure that you comprehensively read and under stand all the ITT and associated documents.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=811292.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nAs per ITT and CB clause\n(SC Ref:811292)",
  "id": "059755-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000811292",
      "rel": "canonical"
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  ],
  "ocid": "ocds-h6vhtk-05a240",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Lanark",
        "postalCode": "ML11 7PT",
        "region": "UKM95",
        "streetAddress": "39 North Vennel"
      },
      "contactPoint": {
        "email": "info@clydesdale.co.uk",
        "telephone": "+44 1555665316",
        "url": "http://www.publiccontractsscotland.gov.uk/"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15565",
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Housing and community amenities",
            "id": "06",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.clydesdale-housing.org.uk"
      },
      "id": "GB-FTS-79864",
      "identifier": {
        "legalName": "Clydesdale Housing Association Ltd"
      },
      "name": "Clydesdale Housing Association Ltd",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glasgow",
        "postalCode": "G5 9TW",
        "streetAddress": "1 Carlton Place"
      },
      "id": "GB-FTS-2271",
      "identifier": {
        "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
      },
      "name": "Glasgow Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-10-27T12:00:00Z"
    },
    "bidOpening": {
      "date": "2025-10-27T12:00:00Z"
    },
    "classification": {
      "description": "Repair and maintenance services",
      "id": "50000000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "As per attached KPIs"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The work comprises the Annual Inspection and Testing of Gas Installations including supply pipe work, equipment and appliances (including radiators, pipe work, associated controls and all other items necessary for the operation of the heating and hot water), annual servicing of gas central heating systems, together with electrical work associated with these installations. Additionally, there are 153 with an Unvented Hot Water Cylinders (UHWC) and 171 systems powered by an air source heat pump (ASHP) that shall be subject to replacement, servicing and maintenance (ASHP maintenance will be time and material cost). The servicing of thermostatic mixing valves where already installed in the Association\u2019s residential properties are to be included.",
    "documents": [
      {
        "documentType": "economicSelectionCriteria",
        "id": "economic"
      },
      {
        "documentType": "technicalSelectionCriteria",
        "id": "technical"
      }
    ],
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-05a240",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          },
          {
            "description": "Gas appliance maintenance services",
            "id": "50531200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM95"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "40%",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "60%",
              "name": "Cost of Service",
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "The work comprises the Annual Inspection and Testing of Gas Installations including supply pipe work, equipment and appliances (including radiators, pipe work, associated controls and all other items necessary for the operation of the heating and hot water), annual servicing of gas central heating systems, together with electrical work associated with these installations.\nAdditionally, there are 153 with an Unvented Hot Water Cylinders (UHWC) and 171 systems powered by an air source heat pump (ASHP) that shall be subject to replacement, servicing and maintenance (ASHP maintenance will be time and material cost). The servicing of thermostatic mixing valves where already installed in the Association\u2019s residential properties are to be included.\nThe work also includes the provision of a comprehensive Reactive Maintenance Service including full emergency and out of hours cover in a variety of dwelling house types and sizes for both gas central heating systems and air source heat pumps, their associated components and all electrical work associated with these installations.\nThe dwellings are a mixture of property types (see property listing for full lists of Association\u2019s properties). The total number of properties is 471 (300 gas and 171 ASHP), however it should be noted this figure is subject to variation due to increases in stock levels and new installations or deletions of individual properties.\nThe work is to include for the repairing or replacing of any item, including equipment found to be faulty when undertaking annual servicing or maintenance.\nThe contract may also include some Ad-Hoc Boiler and Full System Renewals as required.\nThe Association wishes to enter into Measured-Term Contract (MTC) with a single organisation/supplier who is suitably qualified and experienced in the provision of Gas and ASHP Services and Reactive Repairs and Ad-hoc Boiler and Full System Renewal. The contract will be for a three (3) year period with the option to extend for multiple two (2) single one-year periods solely at the Clients discretion. Additional information: As set out in the ITT",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Any other works as required relating to the contract scope."
        },
        "renewal": {
          "description": "The contract will be for a period of 5 years; it will initially run for 3 years and then will have the option to extend for a further 2 single 12-month periods at The Association discretion."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "As per the ITT"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "As set out in the ITT",
          "type": "suitability"
        },
        {
          "description": "As set out in the ITT",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk/",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 90
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-27T12:00:00Z"
    },
    "title": "Gas \u0026 Air Source Heat Pump (ASHP) Services with follow on Repair Works \u0026 Replacements, Voids, Reactive Repairs and Adhoc Boiler and Full System Renewal Contract 2025/26 \u2013 2028/29 (with 2 x single year extension options)",
    "value": {
      "amount": 250000.0,
      "currency": "GBP"
    }
  }
}