Spennymoor Town Council: Provision of IT and Telephony Services

{
  "buyer": {
    "id": "GB-PPON-PLHW-8896-XTTX",
    "name": "Spennymoor Town Council"
  },
  "date": "2025-09-25T10:43:53+01:00",
  "id": "059553-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-059345",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Spennymoor",
        "postalCode": "DL16 6DG",
        "region": "UKC14",
        "streetAddress": "Town Hall"
      },
      "contactPoint": {
        "email": "info@spennymoor-tc.gov.uk",
        "name": "John Cooper",
        "telephone": "01388815276"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://WWW.spennymoor-tc.gov.uk"
      },
      "id": "GB-PPON-PLHW-8896-XTTX",
      "identifier": {
        "id": "PLHW-8896-XTTX",
        "scheme": "GB-PPON"
      },
      "name": "Spennymoor Town Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "The Town Council is seeking to appoint a partner to provide IT and telephony services and associated support to our main offices at Spennymoor Town Hall and any other relevant council facilities",
    "documents": [
      {
        "description": "Word version of IT \u0026 Telephony ITQ document",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-4790",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4790"
      },
      {
        "description": "Responses to clarification questions submitted by potential bidders as at 25/09/2025",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-5549",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5549"
      },
      {
        "datePublished": "2025-09-25T10:43:53+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "059553-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/059553-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-24T17:00:00+01:00"
    },
    "id": "ocds-h6vhtk-059345",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Telephone network equipment",
            "id": "32429000",
            "scheme": "CPV"
          },
          {
            "description": "Telecommunications equipment and supplies",
            "id": "32500000",
            "scheme": "CPV"
          },
          {
            "description": "Information technology services",
            "id": "72222300",
            "scheme": "CPV"
          },
          {
            "description": "Helpdesk and support services",
            "id": "72253000",
            "scheme": "CPV"
          },
          {
            "description": "Internet services",
            "id": "72400000",
            "scheme": "CPV"
          },
          {
            "description": "Computer-related services",
            "id": "72500000",
            "scheme": "CPV"
          },
          {
            "description": "Computer support and consultancy services",
            "id": "72600000",
            "scheme": "CPV"
          },
          {
            "description": "Computer network services",
            "id": "72700000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Quality: 60%\nQuality of helpdesk and onsite support services 20%\nSupport offered in moving to modern ways of working including migration from physical server to cloud based storage and working 30%\nQuality of case studies provided of services delivered to similar organisations/clients 10%\nCost: 40%"
        },
        "contractPeriod": {
          "endDate": "2028-11-30T23:59:59Z",
          "maxExtentDate": "2030-11-30T23:59:59Z",
          "startDate": "2025-12-01T00:00:00Z"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Potential for additional expenditure on IT hardware and software e.g. new laptops, additional users on MS365, additional software, etc"
        },
        "renewal": {
          "description": "3yr contract + potential 2yr extension on satisfactory delivery"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 141375,
          "amountGross": 170000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "info@spennymoor-tc.gov.uk\nwww.spennymoor-tc.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-09-30T17:00:00+01:00"
    },
    "title": "Spennymoor Town Council: Provision of IT and Telephony Services",
    "value": {
      "amount": 141375,
      "amountGross": 170000,
      "currency": "GBP"
    }
  }
}