Invitation to Tender - Framework Agreement for the Management of the Catering Services at Mosaic Partnership Trust

{
  "buyer": {
    "id": "GB-COH-15391314",
    "name": "MOSAIC PARTNERSHIP TRUST"
  },
  "date": "2025-09-23T14:40:03+01:00",
  "id": "058936-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05a040",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PTNZ-6815-XWPD",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bristol",
        "postalCode": "BS30 8AA",
        "region": "UKK12",
        "streetAddress": "Parkwall Primary School Earlstone Crescent"
      },
      "contactPoint": {
        "email": "admin@redboxcs.com"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-15391314",
      "identifier": {
        "id": "15391314",
        "scheme": "GB-COH"
      },
      "name": "MOSAIC PARTNERSHIP TRUST",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-12-19T23:59:59Z"
    },
    "description": "The Mosaic Partnership Trust has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process.\nThe contract will be awarded for a three-year duration with the option of two additional, one year extensions.\nThe financial structure of the contract is designed to reflect the Trusts\u0027 aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable.\nMosaic Partnership Trust wish to be at the forefront of school catering and as such require a modern, branded offer that reflects the leading trends in the industry.\nAt this time, the Trust\u0027s wish is to commence a catering contract, with a partner who shares their vision for a customer-focused service that attracts the maximum number of students. The meals that are to be provided must be appealing to customers, imaginative, provide good value for money and be nutritionally balanced to encourage all students to make an educated choice.\nFurther details about the Trust \u0026 Schools\u0027 are given later in the document under \u0027The Schools\u0027 section.\nTender Schedule:\nIssue of Invitation to Tender - Tuesday 23rd September 2025\nBidding Companies to Visit Sites - w/c Monday 6th October 2025\nClarification Deadline - Tuesday 14th October 2025\nClarification Return Deadline - Friday 17th October 2025\nDeadline for return of Tender Responses - Friday 24th October 2025 - 4:00pm\nPresentation by shortlisted bidders - Tuesday 18th November 2025\nReference site visits - w/c Monday 24th November 2025\nContract Awarded by - By 19th December 2025\nMobilisation Meeting - TBC\nContract Commencement - 4th April 2026\nPlease direct all tender queries to Red Box.\nConsultant Contacts:\nDean Douthwaite\ndd@redboxcs.com\nTel: 07814 138157",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-09-23T14:40:03+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "058936-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/058936-2025"
      }
    ],
    "id": "ocds-h6vhtk-05a040",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School catering services",
            "id": "55524000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK11"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK13"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 38,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 62,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-04-03T23:59:59+01:00",
          "maxExtentDate": "2031-04-03T23:59:59+01:00",
          "startDate": "2026-04-04T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Initial 3 year contract, year 4 and 5 are optional extensions."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 2400000,
          "amountGross": 2880000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "All submissions should be made via the Red Box Portal at www.redboxportal.com. \nThis is accessible by the client. Maximum file size is 4.5MB. Any files larger than this should be re-saved with lower resolution. Portal administrators and clients are unable to access the bids until the deadline has passed. No attachments with be opened or downloaded until after the tender response deadline. \nContractors should receive a confirmation email once files are accessed. \nNo, We Transfer files will be accepted.\nPlease complete your intention to bid on the opportunity via the www.redboxportal.com. This will enable both Red Box and the client to assess participation levels. If you intend to revoke your intention to bid, please log this on the portal and confirm via email that this is the case as a courtesy to the client.\nFiles are all available for download on the portal.\nPolicies for Supplier Qualification- to be provided on www.redboxportal.com\nPlease ensure all policies are up to date and tick to confirm this is the case prior to submission. \n\u2022\tSample KPI\n\u2022\tSample Audit or monitoring document\n\u2022\tHealth and Safety Policy\n\u2022\tSample Risk Assessment\n\u2022\tEnvironmental Policy\n\u2022\tWaste and Sustainability Policy\n\u2022\tHR Policy\n\u2022\tSafer Recruitment and Anti Slavery Policy\n\u2022\tFood Safety Management System or Food Safety Policy\n\u2022\tQuality Assurance Policy",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "Weighting criteria is included:\n68% Quality and 32% Financial.",
        "isOpenFrameworkScheme": true,
        "method": "withReopeningCompetition",
        "openFrameworkSchemeEndDate": "2031-04-03T23:59:59+01:00",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-10-24T16:00:00+01:00"
    },
    "title": "Invitation to Tender - Framework Agreement for the Management of the Catering Services at Mosaic Partnership Trust",
    "value": {
      "amount": 2400000,
      "amountGross": 2880000,
      "currency": "GBP"
    }
  }
}