Buyer Name: Procurement for Housing
Buyer Address: 2 Olympic Way, Birchwood, Warrington, UKD61, WA2 0YL, United Kingdom
Contact Name: Stephanie Johnston
Contact Email: sjohnston@pfh.co.uk
Buyer Name: Procurement for Housing
Buyer Address: 2 Olympic Way, Birchwood, Warrington, UKD61, WA2 0YL, United Kingdom
Contact Name: Stephanie Johnston
Contact Email: sjohnston@pfh.co.uk
Established in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. Collectively our Members manage more than 90% of UK’ social housing stock, with PfH helping them to achieve efficiency savings using a wide range of services including framework agreements, dynamic purchasing systems, spend analyses, strategy reviews, consolidated billing and comprehensive reporting. PfH is a contracting authority under section 2 of the Procurement Act 2023 and a centralised procurement authority under section 1(4) of that Act. Please refer to www.pfh.co.uk for additional information. PfH is administered by Inprova Limited and is headquartered in the North West of England with over 20 years of expertise and experience offering a complete procurement solutions package across outsourcing, technology and consultancy. By integrating procurement services and technology, Inprova operates as a delivery partner, supporting business performance improvement for the public sector. PfH intends to establish a Framework Agreement for Telecommunications and Associated Services. The framework will provide services and associated products relating to networking and security including cloud-based solutions, voice solutions, unified communications, mobile communications and total communications, in addition to providing solution to support digital inclusion and solutions utilising the Internet of Things technologies. The Framework will be divided into lots which will be set out in the Tender Notice.
External Link: https://www.find-tender.service.gov.uk/Notice/058667-2025
Link Description: Tender notice on Find a Tender
Lot Title: Lot 1 - Network Infrastructure, Services, Hardware & Cybersecurity
Lot Description: This lot covers the design, deployment, and management of core network infrastructure, including full-fibre, leased lines, WAN/LAN solutions, and associated hardware. It supports secure, high-performance connectivity across estates, enabling digital transformation and future-proofing member networks. Services include installation, maintenance, and optimisation, with options for managed network services and hardware procurement. Associated products and services may be tailored to meet specific member needs, supporting the effective delivery of the lot’s offerings. The provisions of this lots are available throughout the entirety of England, Wales, Scotland and Northern Ireland.
Lot 1 Status: active
Lot 1 Value: GBP 10,000,000
Lot 1 Value (Gross): GBP 12,000,000
Lot 1 Contract Start: 2026-02-06T00:00:00+00:00
Lot 1 Contract End: 2029-02-05T23:59:59+00:00
Lot 1 SME Suitable: Yes
Lot 1 Award Criterion (quality): Lot 1 - Network Infrastructure, Services, Hardware & Cybersecurity (60%)
Lot 1 Award Criterion (price): Lot 1 - Network Infrastructure, Services, Hardware & Cybersecurity (40%)
Lot Title: Lot 2a - Unified Communications & Collaboration (Licence based)
Lot Description: This lot provides integrated communication solutions to support hybrid working, customer engagement, and internal collaboration across housing and public sector organisations nationwide. All products and services are licence-based, enabling flexible access and scalable deployment. Offerings include cloud telephony (VoIP, SIP Trunking, Hosted PBX), collaboration platforms (Microsoft Teams, Zoom, Webex, Slack), and unified messaging tools (voicemail-to-email, SMS gateways, internal chat). These services are designed to enhance connectivity across remote and office-based teams, with support for softphones, mobile apps, and video conferencing hardware. Associated products and services may be tailored to meet specific member needs, supporting the effective delivery of the lot’s offerings. The provisions of this lots are available throughout the entirety of England, Wales, Scotland and Northern Ireland.
Lot 2a Status: active
Lot 2a Value: GBP 12,000,000
Lot 2a Value (Gross): GBP 14,400,000
Lot 2a Contract Start: 2026-02-06T00:00:00+00:00
Lot 2a Contract End: 2029-02-05T23:59:59+00:00
Lot 2a SME Suitable: Yes
Lot 2a Award Criterion (quality): Lot 2a - Unified Communications & Collaboration (Licence based) (60%)
Lot 2a Award Criterion (price): Lot 2a - Unified Communications & Collaboration (Licence based) (40%)
Lot Title: Lot 2b - Unified Communications & Collaboration (Pay-as- you-go)
Lot Description: This lot offers flexible, integrated communication solutions designed to support hybrid working, customer service, and internal collaboration across housing and public sector organisations. Delivered on a pay-as-you-go basis, members can scale usage according to demand and budget. Services include cloud telephony (VoIP, SIP Trunking, Hosted PBX), collaboration platforms (Microsoft Teams, Zoom, Webex, Slack), and unified messaging tools such as voicemail-to-email, SMS gateways, and internal chat. Hybrid work enablement is supported through softphones, mobile apps, and video conferencing hardware, ensuring seamless connectivity across remote and office-based teams. To enhance service delivery, this lot also includes intelligent contact centre solutions with omnichannel support, CRM integration, CCaaS platforms, AI call routing, sentiment analysis, and workforce management tools. AI is selectively integrated to improve analytics, automate meeting tasks, and optimise contact centre performance without adding complexity. Analytics and reporting tools provide valuable insights into communication usage and quality. Associated products and services may be tailored to meet specific member needs, supporting the effective delivery of the lot’s offerings. Associated products and services may be tailored to meet specific member needs, supporting the effective delivery of the lot’s offerings. The provisions of this lots are available throughout the entirety of England, Wales, Scotland and Northern Ireland.
Lot 2b Status: active
Lot 2b Value: GBP 12,000,000
Lot 2b Value (Gross): GBP 14,400,000
Lot 2b Contract Start: 2026-02-06T00:00:00+00:00
Lot 2b Contract End: 2029-02-05T23:59:59+00:00
Lot 2b SME Suitable: Yes
Lot 2b Award Criterion (quality): Lot 2b - Unified Communications & Collaboration (Pay-as- you-go) (60%)
Lot 2b Award Criterion (price): Lot 2b - Unified Communications & Collaboration (Pay-as- you-go) (40%)
Lot Title: Lot 3 - SmartConnect – Mobile, 5G & Hardware Solutions
Lot Description: This lot provides mobile connectivity and infrastructure to support workforce mobility, smart estate management, and real-time data processing across housing and public sector organisations. It includes flexible mobile voice and data plans (4G/5G SIMs, pooled and unlimited data), a wide range of supported devices (smartphones, tablets, rugged hardware), and centralised mobile device management (MDM) with AI-based health monitoring. These services enable organisations to stay connected on the move and deploy smart devices across estates, enhancing operational efficiency and responsiveness. Advanced technologies such as private 5G networks and edge computing are also included, offering high-performance wireless coverage for campuses and faster local data processing. AI is selectively applied to optimise network performance, support intelligent decision-making, and enhance analytics. Associated products and services may be tailored to meet specific member requirements, ensuring the effective delivery of the lot’s offerings. This Framework will also cover associated goods and services and will be available for use across England, Wales, Scotland, and Northern Ireland.
Lot 3 Status: active
Lot 3 Value: GBP 10,000,000
Lot 3 Value (Gross): GBP 12,000,000
Lot 3 Contract Start: 2026-02-06T00:00:00+00:00
Lot 3 Contract End: 2029-02-05T23:59:59+00:00
Lot 3 SME Suitable: Yes
Lot 3 Award Criterion (quality): Lot 3 - SmartConnect – Mobile, 5G & Hardware Solutions (60%)
Lot 3 Award Criterion (price): Lot 3 - SmartConnect – Mobile, 5G & Hardware Solutions (40%)
Lot Title: Lot 4 - Digital Inclusion, Wi-Fi & IOT Solutions
Lot Description: This lot is designed to bridge the digital divide by delivering inclusive, affordable digital services to residents in social housing and underserved communities across the UK. It supports access to connectivity, devices, and digital skills through community Wi-Fi, affordable broadband (including social tariffs and voucher schemes), and device access programmes such as loan schemes and refurbished equipment distribution. Digital skills training is also included, with AI-personalised learning paths to support individual progress. These services are delivered in partnership with councils, charities, and social enterprises to maximise social value and community impact. Enhanced with IoT connectivity, this lot enables smarter, safer environments through applications such as environmental monitoring and assisted living. It includes low-power, wide-area connectivity (NB-IoT, LTE-M), scalable SIM provisioning, and AI-based anomaly detection for real-time device management. AI is also used to optimise Wi-Fi performance, personalise learning, and measure impact through sentiment analysis and inclusion KPIs. Associated products and services may be tailored to meet specific member needs, ensuring the effective delivery of the lot’s offerings. This Framework will be available for use across England, Wales, Scotland, and Northern Ireland.
Lot 4 Status: active
Lot 4 Value: GBP 15,000,000
Lot 4 Value (Gross): GBP 18,000,000
Lot 4 Contract Start: 2026-02-06T00:00:00+00:00
Lot 4 Contract End: 2029-02-05T23:59:59+00:00
Lot 4 SME Suitable: Yes
Lot 4 Award Criterion (quality): Lot 4 - Digital Inclusion, Wi-Fi & IoT Solutions (60%)
Lot 4 Award Criterion (price): Lot 4 - Digital Inclusion, Wi-Fi & IOT Solutions (40%)
Document Description: Document 1 - PA23 - ITT - PfH Telecoms Framework
Document Description: Document 2 - PA23 - Instructions to Tenderers
Document Description: Document 3 - PA23 - Evaluation Criteria
Document Description: Document 4 - PA23-Framework Scope and Requirements
Document Description: Document 5A - Procurement Specific Questionnaire (PSQ)
Document Description: Document 5B - PSQ Scoring Methodology
Document Description: Document 6A - ITT Template - Final
Document Description: Document 6B - ITT Scoring Methodology & Note
Document Description: Document 7- Pricing Schedule
Document Description: Document 8 - Framework Agreement-Template
Document Description: Document 9- Call Off Contract and Conditions - Template.
Document Description: Document 10 - Tender Certificates.
Document Description: Document 11- Quantum Gen 2 form Template.
Document Description: Document 12 - Tender Submission Checklist
Document Description: Not published
Document Description: Tender notice on Find a Tender
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"endDate": "2029-02-05T23:59:59+00:00",
"maxExtentDate": "2030-02-05T23:59:59+00:00",
"startDate": "2026-02-06T00:00:00+00:00"
},
"description": "This lot offers flexible, integrated communication solutions designed to support hybrid working, customer service, and internal collaboration across housing and public sector organisations. Delivered on a pay-as-you-go basis, members can scale usage according to demand and budget. Services include cloud telephony (VoIP, SIP Trunking, Hosted PBX), collaboration platforms (Microsoft Teams, Zoom, Webex, Slack), and unified messaging tools such as voicemail-to-email, SMS gateways, and internal chat. Hybrid work enablement is supported through softphones, mobile apps, and video conferencing hardware, ensuring seamless connectivity across remote and office-based teams.\nTo enhance service delivery, this lot also includes intelligent contact centre solutions with omnichannel support, CRM integration, CCaaS platforms, AI call routing, sentiment analysis, and workforce management tools. AI is selectively integrated to improve analytics, automate meeting tasks, and optimise contact centre performance without adding complexity. Analytics and reporting tools provide valuable insights into communication usage and quality. Associated products and services may be tailored to meet specific member needs, supporting the effective delivery of the lot\u2019s offerings.\nAssociated products and services may be tailored to meet specific member needs, supporting the effective delivery of the lot\u2019s offerings.\nThe provisions of this lots are available throughout the entirety of England, Wales, Scotland and Northern Ireland.",
"hasRenewal": true,
"id": "2b",
"renewal": {
"description": "The Framework Agreement will be let for 3 years, with an optional extension of a further 12 months. "
},
"status": "active",
"suitability": {
"sme": true
},
"title": "Lot 2b - Unified Communications \u0026 Collaboration (Pay-as- you-go)",
"value": {
"amount": 12000000,
"amountGross": 14400000,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"name": "Lot 3 - SmartConnect \u2013 Mobile, 5G \u0026 Hardware Solutions",
"numbers": [
{
"number": 60.0,
"weight": "percentageExact"
}
],
"type": "quality"
},
{
"name": "Lot 3 - SmartConnect \u2013 Mobile, 5G \u0026 Hardware Solutions",
"numbers": [
{
"number": 40.0,
"weight": "percentageExact"
}
],
"type": "price"
}
]
},
"contractPeriod": {
"endDate": "2029-02-05T23:59:59+00:00",
"maxExtentDate": "2030-02-05T23:59:59+00:00",
"startDate": "2026-02-06T00:00:00+00:00"
},
"description": "This lot provides mobile connectivity and infrastructure to support workforce mobility, smart estate management, and real-time data processing across housing and public sector organisations. It includes flexible mobile voice and data plans (4G/5G SIMs, pooled and unlimited data), a wide range of supported devices (smartphones, tablets, rugged hardware), and centralised mobile device management (MDM) with AI-based health monitoring. These services enable organisations to stay connected on the move and deploy smart devices across estates, enhancing operational efficiency and responsiveness.\nAdvanced technologies such as private 5G networks and edge computing are also included, offering high-performance wireless coverage for campuses and faster local data processing. AI is selectively applied to optimise network performance, support intelligent decision-making, and enhance analytics. Associated products and services may be tailored to meet specific member requirements, ensuring the effective delivery of the lot\u2019s offerings. \nThis Framework will also cover associated goods and services and will be available for use across England, Wales, Scotland, and Northern Ireland.",
"hasRenewal": true,
"id": "3",
"renewal": {
"description": "The Framework Agreement will be let for 3 years, with an optional extension of a further 12 months."
},
"status": "active",
"suitability": {
"sme": true
},
"title": "Lot 3 - SmartConnect \u2013 Mobile, 5G \u0026 Hardware Solutions",
"value": {
"amount": 10000000,
"amountGross": 12000000,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"name": "Lot 4 - Digital Inclusion, Wi-Fi \u0026 IoT Solutions",
"numbers": [
{
"number": 60.0,
"weight": "percentageExact"
}
],
"type": "quality"
},
{
"name": "Lot 4 - Digital Inclusion, Wi-Fi \u0026 IOT Solutions",
"numbers": [
{
"number": 40.0,
"weight": "percentageExact"
}
],
"type": "price"
}
]
},
"contractPeriod": {
"endDate": "2029-02-05T23:59:59+00:00",
"maxExtentDate": "2030-02-05T23:59:59+00:00",
"startDate": "2026-02-06T00:00:00+00:00"
},
"description": "This lot is designed to bridge the digital divide by delivering inclusive, affordable digital services to residents in social housing and underserved communities across the UK. It supports access to connectivity, devices, and digital skills through community Wi-Fi, affordable broadband (including social tariffs and voucher schemes), and device access programmes such as loan schemes and refurbished equipment distribution. Digital skills training is also included, with AI-personalised learning paths to support individual progress. These services are delivered in partnership with councils, charities, and social enterprises to maximise social value and community impact.\nEnhanced with IoT connectivity, this lot enables smarter, safer environments through applications such as environmental monitoring and assisted living. It includes low-power, wide-area connectivity (NB-IoT, LTE-M), scalable SIM provisioning, and AI-based anomaly detection for real-time device management. AI is also used to optimise Wi-Fi performance, personalise learning, and measure impact through sentiment analysis and inclusion KPIs. Associated products and services may be tailored to meet specific member needs, ensuring the effective delivery of the lot\u2019s offerings. This Framework will be available for use across England, Wales, Scotland, and Northern Ireland.",
"hasRenewal": true,
"id": "4",
"renewal": {
"description": "The Framework Agreement will be let for 3 years, with an optional extension of a further 12 months."
},
"status": "active",
"suitability": {
"sme": true
},
"title": "Lot 4 - Digital Inclusion, Wi-Fi \u0026 IOT Solutions",
"value": {
"amount": 15000000,
"amountGross": 18000000,
"currency": "GBP"
}
}
],
"mainProcurementCategory": "services",
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"status": "active",
"submissionMethodDetails": "https://www.mytenders.co.uk/",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"techniques": {
"frameworkAgreement": {
"buyerCategories": "This Framework Agreement may be used by all current members of PfH at the time of the FTS notice and those contracting authorities that become a member of PfH during the period of the Framework Agreement. This includes all contracting authorities across England, Wales, Scotland and Northern Ireland listed on the following page of the PfH website:\nhttp://procurementforhousing.co.uk/permissible-users/\nThis includes registered providers of social housing; registered social landlords; the Northern Ireland Housing Executive; public authorities; local authorities; ALMOs; central government departments; schools, colleges, universities and other education establishments; hospital trusts, ambulance services and other NHS organisations and services; fire and rescue, police and other emergency services; passenger transport services; charities and other third sector organisations and any wholly owned subsidiaries of the above organisations. See paragraph 1.3.5 of Document 1 of the tender pack.",
"description": "The purpose of this Framework Agreement is to provide a compliant and flexible route to market for members of PfH across England, Wales, Scotland, and Northern Ireland, as well as other public bodies permitted to use the Framework Agreement, who require services within the scope of Telecoms Network and Infrastructure.\nOnce awarded, PfH members and eligible users will be able to place call-off contracts directly with successful framework suppliers.\n\u2022\tThe Direct Award Process may be used where criteria required under PA23 are satisfied.\n\u2022\tOr where the Customer prefers, the Competitive Selection Process as permitted under PA23 is followed.\n\u2022\tFor Below Threshold Contracts, these conditions are not mandatory. The Customer may choose to apply them or instead select the most suitable process based on an objective assessment of which approach best delivers value for money in line with their requirements.\nEach PfH member will enter into a direct contractual relationship with the appointed supplier for their call-off contract. \nCall-off contract durations are expected to range from an expected minimum of 12 months up to a maximum of four years or may be project-specific. PfH members are free to determine the most appropriate contract length to meet their requirements. Framework pricing will be available as an indication of what is anticipated under the framework and bespoke pricing will be provided as determined by the member\u2019s requirements.\nSuppliers are advised that they are eligible to submit bids for all Lots under this Framework Agreement. There are no restrictions on the number of Lots a supplier may apply for.",
"method": "withAndWithoutReopeningCompetition",
"type": "open"
},
"hasFrameworkAgreement": true
},
"tenderPeriod": {
"endDate": "2025-11-03T12:00:00+00:00"
},
"title": "PfH Telecoms Network and Infrastructure Framework",
"value": {
"amount": 82500000,
"amountGross": 99000000,
"currency": "GBP"
}
}
}