Coventry Electric Bus City - Bus Routes

{
  "buyer": {
    "id": "GB-PPON-PGMD-1353-PZVX",
    "name": "West Midlands Combined Authority"
  },
  "date": "2025-09-19T15:36:35+01:00",
  "id": "058208-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-059e54",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Birmingham",
        "postalCode": "B19 3SD",
        "region": "UKG31",
        "streetAddress": "16 Summer Lane"
      },
      "contactPoint": {
        "email": "procurement.team@wmca.org.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.WMCA.org.uk"
      },
      "id": "GB-PPON-PGMD-1353-PZVX",
      "identifier": {
        "id": "PGMD-1353-PZVX",
        "scheme": "GB-PPON"
      },
      "name": "West Midlands Combined Authority",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "No Market Engagement has been undertaken for the contracts/services being tendered during this round. The decision not to conduct Market Engagement was taken due to potential major changes to the current West Midlands Bus network and the WMCA tendering/commercial model.\nMarket Engagement will form a key part in any future tender opportunities once the landscape is known, this opportunity to engage will be published to the open market via Find a Tender Service (FTS)."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-11-28T23:59:59+00:00"
    },
    "description": "The West Midlands Combined Authority (WMCA) supports the provision of an extensive passenger transport network across the West Midlands, both in fulfilment of statutory duties and to enable access to facilities and services. The WMCA supports the provision of local bus services, by financially subsidising routes that are not provided on a commercial basis by private operators.\u202f\nCurrent Subsidised Bus Contracts expiring on 18th July 2026 need to be re-procured in order to ensure the routes contained within each contract remain operational.  There are two (2) Lots of contracts, with an aggregated estimated total spend value (including extensions) of circa \u00a321,650,000.\nThe aim of this procurement exercise is to renew existing tendered bus services within the Coventry/Solihull region, whilst aligning with the Coventry Electric Bus City scheme which requires a fully electric fleet (in this case within 12 months of the contract start date.)\nThis contract will overlap with Tranche 1 of franchised bus services operational in Coventry. The contract includes a change control mechanism to allow for changes to the services to align with the service model which will be delivered under franchising (yet to be determined).  This could include vehicle livery, data provision, fares and ticketing initiatives etc.  The end date of the contract, with the extensions, will enable the service to be included in the franchised network at the first renewal point of the Coventry lots. A shorter contract would not be commercially viable for the operator therefore a 5-year initial term, and up to a 5-year extension, has been agreed upon to offer best value for money and to ensure operators get return from the significant required investment in electric vehicles.\nWMCA intends to carry out a subsequent procurement of similar goods, services or works in reliance on the direct award justification in paragraph 8 of Schedule 5 to the PA 2023, which is expected to be needed after the expiry of the contract.\nThe X30 service is expected to be a potential subsequent procurement and will be undertaken once funding arrangements have been agreed.\nThe X30 (Coventry Railway Station to Ansty Park) falls within the scope of Lot 1, therefore award of the X30 contract will only be permissible to the winning bidder of Lot 1 and will be awarded via a Direct Award process if undertaken.\nThe Procurement Act 2023 stipulates that this is compliant under the following clause: \n\u201cThe public contract concerns the supply of goods, services or works by the existing supplier that are similar to existing goods, services or works where\u2014 \n(a)the existing goods, services or works were supplied under a public contract that was awarded in accordance with a competitive tendering procedure within the period of five years ending with the day on which the transparency notice is published, and \n(b)the tender notice or any tender document in respect of that earlier contract set out\u2014 \n(i)the contracting authority\u2019s intention to carry out a subsequent procurement of similar goods, services or works in reliance on this direct award justification, and \n(ii)any other information specified in regulations under section 95.\u201d",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-09-19T15:36:35+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "058208-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/058208-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-03T17:00:00+01:00"
    },
    "id": "PRT-ITS-WPG-2025-0012",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Transport services (excl. Waste transport)",
            "id": "60000000",
            "scheme": "CPV"
          },
          {
            "description": "Public-service buses",
            "id": "34121100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Transport services (excl. Waste transport)",
            "id": "60000000",
            "scheme": "CPV"
          },
          {
            "description": "Public-service buses",
            "id": "34121100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Commercial/Price",
              "numbers": [
                {
                  "number": 100,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-07-18T23:59:59+01:00",
          "maxExtentDate": "2036-07-18T23:59:59+01:00",
          "startDate": "2026-07-19T00:00:00+01:00"
        },
        "description": "Service 51 (Coventry Pool Meadow to University Hospital)    \nService 60, 703 (Arena Park to University of Warwick)\n(Option) Service X30 (Coventry Railway Station to Ansty Park) (will be subject to a subsequent procurement of similar goods, services or works in reliance on the direct award justification in paragraph 8 of Schedule 5 to the PA 2023)",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Optional extensions for up to 5 years, in any increment, to a final possible expiry date of 18th July 2036, at the sole discretion of the Authority."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "A Financial viability self assessment will be carried out by the supplier, which they will be required to submit as part of their Tender Submisson.\nThis will be assessed in Two (2) stages, it will be ratified by the Authority prior to the evaluation of tenders.  It will then be assessed again prior to award, once the total aggregated annual contract value is known for each bidder.\nFull documentation and guidance is included within the \u0027Invitation to Tender\u0027 pack.",
              "type": "economic"
            },
            {
              "description": "Please see Part 3 of the \u0027Qualification\u0027 envelope for a full list of our \u0027Conditions of Participation\u0027 for this opportunity.  Please note all \u0027Conditions of Participation\u0027 must be passed in order for suppliers tenders to be considered further/evaluated.\nTenderers will also be required to respond to 7 Technical Questions found at Annex C of ITT Part B. The minimum pass threshold for technical evaluation is a minimum score of 4 on every question and a Total Technical Score of at least 50 out of a possible maximum of 70.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "T0945",
        "value": {
          "amountGross": 17679168,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Commercial/Price",
              "numbers": [
                {
                  "number": 100,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-07-18T23:59:59+01:00",
          "maxExtentDate": "2036-07-18T23:59:59+01:00",
          "startDate": "2026-07-19T00:00:00+01:00"
        },
        "description": "Service 82 (Coventry to Solihull, via Meriden)    \nService 87, 188 (Coventry to Solihull, via Balsall Common)",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "Optional extensions for up to 5 years, in any increment, to a final possible expiry date of 18th July 2036, at the sole discretion of the Authority."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "A Financial viability self assessment will be carried out by the supplier, which they will be required to submit as part of their Tender Submisson.\nThis will be assessed in Two (2) stages, it will be ratified by the Authority prior to the evaluation of tenders.  It will then be assessed again prior to award, once the total aggregated annual contract value is known for each bidder.\nFull documentation and guidance is included within the \u0027Invitation to Tender\u0027 pack.",
              "type": "economic"
            },
            {
              "description": "Please see Part 3 of the \u0027Qualification\u0027 envelope for a full list of our \u0027Conditions of Participation\u0027 for this opportunity.  Please note all \u0027Conditions of Participation\u0027 must be passed in order for suppliers tenders to be considered further/evaluated.\nTenderers will also be required to respond to 7 Technical Questions found at Annex C of ITT Part B. The minimum pass threshold for technical evaluation is a minimum score of 4 on every question and a Total Technical Score of at least 50 out of a possible maximum of 70.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "T0946",
        "value": {
          "amountGross": 8300832,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "The below risk(s) have been identified but, the likelihood of the risk materialising, or the impact if it did materialise, are not yet quantifiable. Should one or more of the below risks materialise, a subsequent modification to the public contract under paragraph 5 of Schedule 8 to the PA2023 (modification of contract following materialisation of a known risk) may be undertaken.\n1) Worsening highway conditions \n2) Exceptional cost inflation \n3) Change to travel demand or travel patterns",
    "specialRegime": [
      "utilities"
    ],
    "status": "active",
    "submissionMethodDetails": "https://wmca.bravosolution.co.uk/go/41304101019962622E56",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-17T12:00:00+01:00"
    },
    "title": "Coventry Electric Bus City - Bus Routes",
    "value": {
      "amountGross": 25980000,
      "currency": "GBP"
    }
  }
}