Wessex Learning Trust - Provision of Multi-functional Devices

{
  "buyer": {
    "id": "GB-PPON-PMBL-4155-MYDV",
    "name": "Wessex Learning Trust"
  },
  "date": "2025-09-18T13:48:42+01:00",
  "id": "057721-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-059d2d",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Totnes",
        "postalCode": "TQ9 5RW",
        "region": "UKK43",
        "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes"
      },
      "contactPoint": {
        "email": "claire.jones@phplaw.co.uk",
        "name": "Claire Jones"
      },
      "id": "GB-PPON-PPRM-9434-VNYQ",
      "identifier": {
        "id": "PPRM-9434-VNYQ",
        "scheme": "GB-PPON"
      },
      "name": "PHP Law LLP",
      "roleDetails": "Procurement Consultant",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Cheddar, Somerset",
        "postalCode": "BS27 3AQ",
        "region": "UKK23",
        "streetAddress": "Station Road,"
      },
      "contactPoint": {
        "email": "office@wessexlearningtrust.co.uk",
        "name": "Emma May",
        "telephone": "01934 745363"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://wessexlearningtrust.co.uk/"
      },
      "id": "GB-PPON-PMBL-4155-MYDV",
      "identifier": {
        "id": "PMBL-4155-MYDV",
        "scheme": "GB-PPON"
      },
      "name": "Wessex Learning Trust",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "The justification is that the requirements are not complex or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "additionalProcurementCategories": [
      "services"
    ],
    "awardPeriod": {
      "endDate": "2025-12-01T23:59:59Z"
    },
    "contractTerms": {
      "financialTerms": "Quarterly invoice payments for the leases and monthly invoicing in arrears for the maintenance contract broken down by school and print volumes"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This tender opportunity has been issued by Wessex Learning Trust (\u201cthe Trust\u201d). The proposed contract will be for the provision of Multi-functional Devices (\u201cthe service\u201d). It is the Trust\u2019s expectation that the Tenderer shall be responsible for the supply, services and goods to the Trust and will include Multi-Functional Devices (MFD\u0027s) and Print Management Software. The Tenderer will be responsible for the supply of hardware, software, consumables, and replacement parts. The Tenderer will also provide installation, maintenance, removal, disposal, and training services to the Trust. The contract is to include 4- hour response time, fixed lease and a service maintenance contract of the MFDs.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-09-18T13:48:42+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "057721-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/057721-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-23T11:00:00+00:00"
    },
    "id": "WLT01.03",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Photocopying and offset printing equipment",
            "id": "30120000",
            "scheme": "CPV"
          },
          {
            "description": "Office machinery, equipment and supplies except computers, printers and furniture",
            "id": "30100000",
            "scheme": "CPV"
          },
          {
            "description": "Photocopying and thermocopying equipment",
            "id": "30121000",
            "scheme": "CPV"
          },
          {
            "description": "Photocopiers",
            "id": "30121100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK23"
          }
        ],
        "id": "LOT-0000",
        "relatedLot": "LOT-0000"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Proposed Solution",
              "name": "Proposed Solution",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
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              ],
              "type": "quality"
            },
            {
              "description": "Implementation Management",
              "name": "Implementation Management",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Account Support Management \u0026 Monitoring",
              "name": "Account Support Management \u0026 Monitoring",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Sustainability",
              "name": "Sustainability",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Price",
              "name": "Price",
              "numbers": [
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                  "number": 40,
                  "weight": "percentageExact"
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              "type": "price"
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        },
        "contractPeriod": {
          "endDate": "2030-12-31T23:59:59Z",
          "maxExtentDate": "2031-12-31T23:59:59Z",
          "startDate": "2026-01-05T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "LOT-0000",
        "renewal": {
          "description": "Option of a further year extension to enable co-terminus end dates of the maintenance contract with the leases"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Financial apprasial consisting of a credit check",
              "type": "economic"
            },
            {
              "description": "Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer\u2019s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 600000,
          "amountGross": 720000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "Risks to contract performance are: Compliance and Regulatory Risks: Failure to comply with regulations and standards can lead to legal penalties and increased liability. Regular updates to safety regulations may require ongoing adjustments to the contract and services provided. Operational Risks: Delays in response times for the provision of workers. Not being able to fullfil the bookings Financial Risks: Inaccurate cost estimates or underfunding can lead to incomplete or substandard service delivery. Vendor Risks: A Contractor may fail to meet contractual obligations or commit a matereial breach. Contractor may face operational or financial difficulties. Technological Risks: Outdated or incompatible technology can hinder the effectiveness of fire and security systems. Cybersecurity threats to digital security systems can compromise sensitive information and system integrity. Communication Risks: Poor communication between the Contractor and the Trust can lead to misunderstandings and unmet expectations. Lack of clear protocols for reporting and addressing issues can delay resolution and increase risks.",
    "status": "active",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97845\u0026B=",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-23T11:00:00+00:00"
    },
    "title": "Wessex Learning Trust - Provision of Multi-functional Devices",
    "value": {
      "amount": 600000,
      "amountGross": 720000,
      "currency": "GBP"
    }
  }
}