EKC Group Retained Legal Advice and Services 2025

{
  "buyer": {
    "id": "GB-UKPRN-10006570",
    "name": "East Kent Colleges Group"
  },
  "date": "2025-09-16T12:03:33+01:00",
  "id": "056899-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058fe7",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PYPY-4814-DDBH",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Broadstairs",
        "postalCode": "CT10 1PN",
        "region": "UKJ44",
        "streetAddress": "Ramsgate Road"
      },
      "contactPoint": {
        "email": "queries.corporate.services@ekcgroup.ac.uk",
        "name": "David Lutterodt-Coleman"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.ekcgroup.ac.uk/"
      },
      "id": "GB-UKPRN-10006570",
      "identifier": {
        "id": "10006570",
        "scheme": "GB-UKPRN"
      },
      "name": "East Kent Colleges Group",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": false,
    "amendments": [
      {
        "description": "Clarifications and Guidance document 6 - version 2.0\nRe-uploaded for improved accessibility.",
        "id": "056899-2025"
      }
    ],
    "description": "TENDER REQUIREMENTS\nThis project is to procure Retained Legal Advice and Services which:\n1.\tProvide ad-hoc access to a professional and legislatively sound advice and guidance service and paid at an agreed fixed fee each month or on an annual fee basis in the following nine key areas (non-exhaustive list):\na.\tEducation law/student matters including disability discrimination, SEND, safeguarding, admissions and exclusions and service complaints;\nb.\tCorporate governance and subsidiary company advice;\nc.\tFreedom of information;\nd.\tHealth and safety;\ne.\tData protection;\nf.\tContracts, terms and conditions, service level agreements etc.;\ng.\tProperty disputes, leases, land and building matters, including capital projects;\nh.\tContractual disputes with third parties and;\ni.\tGeneral advice on issues affecting the running of the Group.\n2.\tProvide unlimited telephone and email advice on a range of areas as detailed in the ITT Document (including those listed above)\n3.\tProvide access and communicate with up to five specific members of the team, to be specified in the agreement as necessary.\n4.\tProvide advice and guidance which adds value e.g. challenging assumptions and information provided. This will also include the provision of free briefings/update sessions/webinars on key legal changes as they arise e.g. circa 2 or 3 hours per annum.",
    "documents": [
      {
        "description": "Please see the attached: EKC Tender Pack for Applicants - Zipped folder.\nThis zip folder contains three files:\n1. Invitation to Tender EKC - Retained Legal Advice and Services (Aug 2025)\n2. Form of Tender \u0026 Bona Fide Tender Declaration (EKC Aug 2025)\n3. Appendix - Customer Reqs-Pricing-CorpSocResp-Added value\nNOTE:\nClarifications and questions to be sent to: queries.corporate.services@ekcgroup.ac.uk\nSubmissions ONLY to be sent to: tenders.corporate.services@ekcgroup.ac.uk",
        "documentType": "biddingDocuments",
        "format": "application/x-zip-compressed",
        "id": "A-4663",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4663"
      },
      {
        "description": "Clarifications and Guidance 1 - 04/09/2025",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-4819",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4819"
      },
      {
        "description": "Clarifications and Guidance 2 - 04/09/2025",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-4820",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4820"
      },
      {
        "description": "Clarifications and Guidance 3 - 04/09/2025",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-4821",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4821"
      },
      {
        "description": "Clarifications and Guidance 4",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-5173",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5173"
      },
      {
        "description": "Clarifications and Guidance 5",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-5174",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5174"
      },
      {
        "description": "Clarifications and Guidance 7",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-5176",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5176"
      },
      {
        "description": "Clarifications and Guidance 8",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-5177",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5177"
      },
      {
        "description": "Clarifications and Guidance 9",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-5178",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5178"
      },
      {
        "description": "Clarifications and Guidance 10",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-5179",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5179"
      },
      {
        "description": "Clarifications and Guidance 11",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-5180",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5180"
      },
      {
        "description": "Clarifications and Guidance document 6 - version 2.0",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-5260",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5260"
      },
      {
        "datePublished": "2025-09-16T12:03:33+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "056899-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/056899-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-04T17:00:00+01:00"
    },
    "id": "ocds-h6vhtk-058fe7",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Business services: law, marketing, consulting, recruitment, printing and security",
            "id": "79000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Service Delivery Requirements: 40% for this overall section\nQuality and relevance of the experience of the proposed legal team: 20% for this overall section\nCultural Fit \u0026 Corporate Social Responsibility: 10% for this overall section\nAdded Value: 10% for this overall section\nPricing, Value For Money \u0026 Management of Public Money: 20% for this overall section\nSee attached files for full criteria, query contact details, and submissions instructions."
        },
        "contractPeriod": {
          "endDate": "2029-01-08T23:59:59Z",
          "startDate": "2026-01-09T00:00:00Z"
        },
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "In some circumstances EKC Group may launch business innovations projects requiring additional contract negotiation and drafting support from its retained legal advisers. This may be on an ad hoc basis, and as such, it is necessary to include options for this within the scope of this procurement process."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Ideally, participants should be approximately within 50 miles of Canterbury, UK."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 90000,
          "amountGross": 108000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Note:\nQUESTIONS \u0026 CLARIFICATIONS\nQuestions and clarifications to be sent to: queries.corporate.services@ekcgroup.ac.uk\nQueries must be sent to this box within the windows for clarifications set out in the Invitation to Tender timeline.\nMAKING A TENDER SUBMISSION\nSubmission ONLY to be sent to: tenders.corporate.services@ekcgroup.ac.uk\nThe submissions box will not be opened until Tuesday, 23 September 2025",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "tenderPeriod": {
      "endDate": "2025-09-22T17:00:00+01:00"
    },
    "title": "EKC Group Retained Legal Advice and Services 2025",
    "value": {
      "amount": 90000,
      "amountGross": 108000,
      "currency": "GBP"
    }
  }
}