Chiltern Railways - Radio Equipment Hire

{
  "buyer": {
    "id": "GB-COH-03007939",
    "name": "THE CHILTERN RAILWAY COMPANY LIMITED"
  },
  "date": "2025-09-15T16:21:43+01:00",
  "id": "056697-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-059aa2",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PNPV-7838-DRMN",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Sunderland",
        "postalCode": "SR3 3XP",
        "region": "UKC23",
        "streetAddress": "1 Admiral Way"
      },
      "contactPoint": {
        "email": "Procurement.Department@chilternrailways.co.uk",
        "name": "Peter Clark"
      },
      "details": {
        "classifications": [
          {
            "description": "Private utility",
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-03007939",
      "identifier": {
        "id": "03007939",
        "scheme": "GB-COH"
      },
      "name": "THE CHILTERN RAILWAY COMPANY LIMITED",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-19T23:59:59Z"
    },
    "description": "Chiltern Railways is conducting this Procurement to select a supplier for the provision of Radio Hire Equipment. \nThis Procurement defines the technical standards for radio equipment deployed across Chiltern Railways operations. It establishes the minimum functional, technical, environmental, and regulatory requirements for handheld equipment used by operational staff, including Route Control personnel, Train Managers, shunters, and station staff.\nReliable and interoperable radio communications are critical to ensuring the safe and efficient movement of trains, effective coordination between front-line teams, and compliance with the Rail Safety and Standards Board (RSSB) safety standards. These standards apply to all radio systems intended for use within the Chiltern Railways network, including, private mobile radios, and digital radio systems where applicable.\nThe technical standards set out in this Procurement align with current UK railway regulations, including Ofcom licensing conditions and Network Rail interoperability requirements. \nConsideration has also been given to environmental resilience, user ergonomics, future scalability, and integration with legacy and safety-critical systems.\nThis Procurement  supports the procurement, deployment, and maintenance of radio communication systems that are robust, future-ready, and fully aligned with Chiltern Railways\u0027 operational and safety objectives.\nThe contract term is 7 years, 3+2+2 with an estimated value of \u00a3700,000 over the 7 year term.\nThe contracting start date is 1st May 2026.\n1st May 2026 to 1st May 2029.\nPossible further  extension 30th April 2033.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-09-15T16:21:43+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "056697-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/056697-2025"
      }
    ],
    "expressionOfInterestDeadline": "2025-10-24T13:00:00+01:00",
    "id": "ocds-h6vhtk-059aa2",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Portable radios",
            "id": "32344280",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH23"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH25"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI5"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ1"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Health \u0026 Safety",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Relevant Experience \u0026 Contract Examples",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Technical Deliverability",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Key Performance Indicators (KPI\u0027s)",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Commercial Costs",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Terms \u0026 Conditions",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
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          ]
        },
        "contractPeriod": {
          "endDate": "2029-04-30T23:59:59+01:00",
          "maxExtentDate": "2033-04-30T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Additional radio handsets, docking stations and associated peripherals."
        },
        "renewal": {
          "description": "An initial 3 year term plus an opportunity for an additional 2 x 2 year extensions based on the contract performance of the supplier."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 700000,
          "amountGross": 840000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "features": "This procurement will consist of  6 Stages.\nNon-Disclosure Agreement - NDA\nStage 1 - Invitation to Participate (ITP), includes Procurement Specific Questionnaire (PSQ). Bidders who are successfully shortlisted in Stage 1 will be invited to participate in Stage 2.\nStage 2 - Invitation to Tender.\nStage 3 - Best and Final Offer (BAFO) \nStage 4 - Preferred Bidder Stage.\nStage 5 - Contract Award."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://marketdojo.com/\nChiltern use Market Dojo e-sourcing portal for the purposes of this Procurement.\nUse Invitation Code: 4E5287BAE6 to access the tender documents.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Chiltern Railways - Radio Equipment Hire",
    "value": {
      "amount": 700000,
      "amountGross": 840000,
      "currency": "GBP"
    }
  }
}