WMCA Micromobility Scheme - Tender Notice

{
  "buyer": {
    "id": "GB-PPON-PGMD-1353-PZVX",
    "name": "West Midlands Combined Authority"
  },
  "date": "2025-09-12T15:52:10+01:00",
  "id": "056304-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0561d8",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Birmingham",
        "postalCode": "B19 3SD",
        "region": "UKG31",
        "streetAddress": "16 Summer Lane"
      },
      "contactPoint": {
        "email": "procurement.team@wmca.org.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.WMCA.org.uk"
      },
      "id": "GB-PPON-PGMD-1353-PZVX",
      "identifier": {
        "id": "PGMD-1353-PZVX",
        "scheme": "GB-PPON"
      },
      "name": "West Midlands Combined Authority",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-30T23:59:59+00:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Two regional micromobility schemes currently operate within the West Midlands. A regional cycle hire scheme (West Midlands Cycle Hire) has been in place since March 2021, predominantly focused on pedal bikes. An eScooter scheme being delivered as part of the Department for Transport (DfT) trial has been in place since August 2023. Both contracts are due to end in early 2026.  \nWMCA are seeking a Service Provider to provide a new service on a concession basis, to include both e-Bikes and eScooters (Micromobility Assets), which allows customers to unlock the vehicles using an app, ride to their destination, park and pay in the app. \nThe Micromobility Services should support West Midlands Combined Authority (WMCA) and its 7 constituent Local Authorities (LAs) in meeting key regional priorities, including: \n- Encouraging modal shift from the private car \n- Providing easy and inclusive access to assets which do not conflict with other footway users \n- Promote the use of public transport with assets available for hire/parking at or close to public transport interchanges  \nThe Service Provider will be required to have experience of operating Micromobility Services in the United Kingdom and hold and maintain full CoMoUK Public Bike Share Accreditation throughout the duration of this agreement. \nThe eScooter Vehicle Special Order (VSO) covering the West Midlands allows for a provision of eScooters in 5 of the 7 Local Authority areas within the West Midlands (Birmingham, Coventry, Sandwell, Walsall and Wolverhampton (excluding Dudley and Solihull)). Rollout will be dependent on agreement with respective Local Authority areas and is not guaranteed. For reference, eScooters are currently operational in Birmingham and the University of Warwick (Coventry).",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-09-12T15:52:10+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "056304-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/056304-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-03T17:00:00+01:00"
    },
    "id": "06134-2024",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Public road transport services",
            "id": "60112000",
            "scheme": "CPV"
          },
          {
            "description": "Special-purpose road passenger-transport services",
            "id": "60130000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Weighted at 90%",
              "name": "Technical",
              "type": "quality"
            },
            {
              "description": "Weighted at 10%",
              "name": "Social Value",
              "type": "quality"
            },
            {
              "description": "Pass/Fail",
              "name": "Commercial",
              "type": "cost"
            }
          ],
          "weightingDescription": "."
        },
        "contractPeriod": {
          "endDate": "2031-03-31T23:59:59+01:00",
          "maxExtentDate": "2036-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "1 x 3-year option to extend to 31/03/2034 and 1 x 2-year option to extend to 31/03/2036 at the sole discretion of WMCA."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Financial Capacity assessed through self-completion of WMCA\u0027s Financial Risk Assessment Tool.\nIf a \u0027Fail\u0027 or \u0027Flag as Risk\u0027 is received for any metrics, the tenderer MUST engage with WMCA BEFORE THE END OF THE CLARIFICATION PERIOD to provide an explanation and agree mitigation measures. If Tenderers receive a \u0027Fail\u0027 or \u0027Flag as Risk\u0027 and don\u0027t engage during the clarification period, they will Fail this condition of participation.\nThe Concessionaire will be required to hold the following levels of insurance;\nEmployer\u2019s (Compulsory) Liability Insurance = \u00a310M \nPublic Liability Insurance = \u00a320M \nProfessional Indemnity Insurance = \u00a31M \nTenderers must confirm that they commit to obtaining and maintaining these levels of insurance throughout the duration of the contract and must upload either;\na) Insurance Certificates showing that these levels of cover are currently held; or\nb) A letter/quotation from an insurance company confirming that they would offer the required level of insurance",
              "type": "economic"
            },
            {
              "description": "Tenderers must provide details of up to three contracts which evidence (providing names and localities where appropriate) prior experience of:   \n- Running similar micromobility services with multiple vehicle types, operating over a period of at least 1 year  \n- In scoping service design (including fleet size and customer proposition) and any experience in simulating this prior to deployment.  \n- Working successfully and collaboratively with public bodies towards shared objectives.   \n- Operating in dense urban areas\nConfirmation of compliance with GDPR and Modern Slavery Act 2015 (if applicable)\nConfirmation that if sucessful, the Tenderer will commit to paying the Living Wage as a minimum to all employees.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amountGross": 36000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "Risk - Current status of e-scooters being under a DfT trial at present until May 2028, with potential withdrawal, extensions or legislation\nImpact - Uncertainty of long-term future of this mode \u2013 potential for scooters to drop out as a supported mode of travel\nReason it cannot be addressed in contract - Uncertainty over long-term DfT position on this which is out of our control. We have attempted to mitigate this by making e-bikes the focus of the contract and referenced the uncertainty of scooters. Marketplace is also fully aware of e-scooter position on a national level\nRisk - Escalation of international conflicts / Increase of trade tariffs / Emergence of Epidemic/Pandemic\nImpact - Significant rise in costs or lack of availability of equipment and materials\nReason it cannot be addressed in contract - Cannot predict availability issues, contracts can cover increased costs to a point, however not significant rises\nRisk - LA partner deciding to withdraw support for bike and/or scooter scheme\nImpact - Change to geographical coverage of the scheme / lack of ability to deploy across the region\nReason it cannot be addressed in contract - At outset, all 7 LAs are included from a bike perspective \u2013 references made to e-scooters and where the scheme is currently approved with DfT, operational and supported. Impossible to predict future sentiment towards modes, especially e-scooters, with them being relatively new and at times subjective in how they are viewed",
    "specialRegime": [
      "concession"
    ],
    "status": "active",
    "submissionMethodDetails": "https://wmca.bravosolution.co.uk/go/7865769601993E20C731\nProspective Bidders will be required to register for an account on Bravo Solutions, WMCA\u0027s e-tendering platform before being able to access the Invitation to Tender pack.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-17T17:00:00+01:00"
    },
    "title": "WMCA Micromobility Scheme - Tender Notice",
    "value": {
      "amountGross": 36000000,
      "currency": "GBP"
    }
  }
}