Electronic Office Supplies 4

{
  "buyer": {
    "id": "GB-PPON-PMRV-4748-MNJV",
    "name": "Yorkshire Purchasing Organisation"
  },
  "date": "2025-09-12T15:36:32+01:00",
  "id": "056289-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058a71",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Wakefield",
        "postalCode": "WF2 0XE",
        "region": "UKE45",
        "streetAddress": "41 Industrial Park"
      },
      "contactPoint": {
        "email": "katie.beaumont@ypo.co.uk",
        "name": "Katie Beaumont"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PMRV-4748-MNJV",
      "identifier": {
        "id": "PMRV-4748-MNJV",
        "scheme": "GB-PPON"
      },
      "name": "Yorkshire Purchasing Organisation",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PYVX-2132-JNMM",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Morpeth",
        "postalCode": "NE61 2EF",
        "region": "UKC21",
        "streetAddress": "County Hall"
      },
      "contactPoint": {
        "email": "cdpnepoteam@nepo.org"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.nepo.org"
      },
      "id": "GB-COH-05014821",
      "identifier": {
        "id": "05014821",
        "scheme": "GB-COH"
      },
      "name": "The Association of North East Councils Limited",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-12-06T23:59:59Z"
    },
    "contractTerms": {
      "financialTerms": "Please refer to tender documents"
    },
    "description": "YPO are looking for Suppliers to be appointed onto a Framework Agreement following a Competitive Tendering Procedure for the provision Electronic Office Supplies. The Framework is designed to meet the needs of all public sector Contracting Authorities which may also include YPO\u0027s and NEPO\u0027s internal requirements by establishing an agreement where the end customer will place the order with the Supplier and the Supplier delivered direct to the end customer.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-09-12T15:36:32+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "056289-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/056289-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-01T12:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "001236",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Printed matter and related products",
            "id": "22000000",
            "scheme": "CPV"
          },
          {
            "description": "Office machinery, equipment and supplies except computers, printers and furniture",
            "id": "30100000",
            "scheme": "CPV"
          },
          {
            "description": "Computer equipment and supplies",
            "id": "30200000",
            "scheme": "CPV"
          },
          {
            "description": "Electronic equipment",
            "id": "31710000",
            "scheme": "CPV"
          },
          {
            "description": "Telephone equipment",
            "id": "32550000",
            "scheme": "CPV"
          },
          {
            "description": "Cartridges",
            "id": "35331500",
            "scheme": "CPV"
          },
          {
            "description": "Printing machinery",
            "id": "42991200",
            "scheme": "CPV"
          },
          {
            "description": "Ticket printers",
            "id": "42991230",
            "scheme": "CPV"
          },
          {
            "description": "Memory-management software package",
            "id": "48519000",
            "scheme": "CPV"
          },
          {
            "description": "Printer servers",
            "id": "48824000",
            "scheme": "CPV"
          },
          {
            "description": "Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment",
            "id": "50300000",
            "scheme": "CPV"
          },
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          },
          {
            "description": "Disk-jockey services",
            "id": "92312251",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Cost criteria question 1.1 is the pricing question with a weighting of 70% allocated to it of the overall 50% weighting applied to the Cost criteria.\nPricing approach is cost criteria question 1.2 with a weighting of 30% allocated of the overall 50% weighting applied to the Cost criteria.\nSupplier Price List is cost criteria question 1.3 with a weighting of 0% allocated to it of the overall 50% weighting applied to the Cost criteria.",
              "name": "Cost",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Quality criteria question 2.1 is meeting the specification with a weighting of 50% allocated to it of the overall 30% weighting applied to the Quality criteria.\nQuality criteria question 2.2 is supply chain management with a weighting of 50% allocated to it of the overall 30% weighting applied to the Quality criteria.",
              "name": "Quality",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Social Value/Sustainability/Modern Slavery criteria question 3.1 is Social Value and Environmental initiatives with a weighting of 60% allocated to it of the overall 20% weighting applied to the Social Value/Sustainability/Modern Slavery criteria.\nSocial Value/Sustainability/Modern Slavery criteria question 3.2 is modern slavery with a weighting of 40% allocated to it of the overall 20% weighting applied to the Social Value/Sustainability/Modern Slavery criteria.",
              "name": "Social Value/Sustainability/Modern Slavery",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-12-16T23:59:59Z",
          "startDate": "2025-12-17T00:00:00Z"
        },
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Electronic Office Supplies 4"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please refer to the procurement documents",
              "type": "economic"
            },
            {
              "description": "Please refer to the procurement documents",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 9600000,
          "amountGross": 12000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "participationFees": [
      {
        "description": "Retrospective Rebate of 1% will be payable on all business transacted under the Framework",
        "id": "ocds-h6vhtk-058a71",
        "relativeValue": {
          "monetaryValue": "award",
          "proportion": 0.01
        },
        "type": [
          "win"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-09-14T23:59:59+01:00"
        }
      ]
    },
    "riskDetails": "Please refer to tender documents",
    "status": "active",
    "submissionMethodDetails": "https://procontract.due-north.com/register?ReadForm",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "https://www.ypo.co.uk/about/customers/permissible-users\nhttps://www.nepo.org/associate-membership/permissible-users",
        "description": "Customers can call-off the Framework using either a competitive selection process or an Award without competition.\nWhere an Award without Competition is being carried out, it should be in accordance with the criteria and guidance set out at within the Tender Particulars. The following objective mechanism for supplier selection shall apply to a Call-Off Contract using an Award Without Competition and shall be applied 100% to the Cost Criteria to determine best value for money. To evidence this, the Contracting Authority must undertake a desktop analysis to determine the Provider meets their statement of requirements. \nStep 1 - Supplier Price List Review\nReview of Supplier Price Lists in order for the Contracting Authority to select Providers who can meet the stated requirements.\nStep 2 - Desktop Analysis\nOnce the Contracting Authority has a list of Providers who can meet their requirements, they should conduct further desktop analysis to see which suppliers determine best value for money. This analysis should include:\n-\tPrices submitted within the Suppliers Price Lists\n-\tPrices submitted within the Pricing Schedules (applicable within the first year of the Framework only)\n-\tCost Award Questions which cover Costing Methods \u0026 Fees, Price Volatility, Cost Support \u0026 Discounts and Value for Money\n-\tTotal Cost of Ownership (TCO) Evaluation\nStep 3 - Outcomes of Desktop Analysis \nThe outcome of the desk top analysis should then evidence for the customer:\n-\tActual monetary price savings (for example savings against current contract, monetary savings from the tender exercise, savings made from efficiencies and eliminating the requirement to run own procurement, savings achieved from remaining with incumbent, savings from cost of change etc.) \n-\tBest Value for Money \nStep 4 - Determining Award Where Multiple Suppliers Demonstrate Equal Best Value\nThis step applies where, following completion of Steps 1 to 3, more than one supplier is identified as offering equal best value for money. An example of this may include, but is not limited to, where two suppliers return identical pricing.\nIn such cases, the Contracting Authority should award the contract to the supplier who achieved the highest score on Quality and Social Value/Sustainability/Modern Slavery criterions combined at Framework Establishment stage. The overall highest scoring supplier should then be awarded the Contract.\nIn accordance with the Procurement Act 2023, orders may be placed under this Framework Agreement provided the Contracting Authority can objectively identify which Provider offers the most advantageous tender (MAT) for their specific requirements from the information at Framework establishment stage. \nWhere this cannot be identified, the customer requirements are bespoke, or the customer wishes to re-open competition then a competed Call-off Contract(s) will be awarded following a Competitive Selection Process.\nThe mechanism for Supplier selection under a Competitive Selection Process by OCAs, NEPO or YPO will be as follows:\nThe Customer will identify their Statement of Requirements and all Supplier\u0027s will be invited to compete in the process. Customers conducting a Competitive Selection Process will write their own specification around their own requirements which will be evaluated and scored at Competitive Selection stage based on the Competitive Selection award criteria as set out in this Tender exercise.\nContracting Authorities are permitted to undertake a Single or Multi-stage Competitive Selection Process and will be allowed to stipulate Conditions of Participation and Mandatory Requirements to refine those set out for framework assessment and define them specific to their Call-Off requirements. \nSuppliers awarded to the Framework Agreement will be invited to compete in the process. Suppliers will be required to submit \"sealed bids\" via the customer\u0027s choice of e-tendering site. The Award Criteria for such competitions are specified in the Tender documents",
        "method": "withAndWithoutReopeningCompetition",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-10-14T12:00:00+01:00"
    },
    "title": "Electronic Office Supplies 4",
    "value": {
      "amount": 9600000,
      "amountGross": 12000000,
      "currency": "GBP"
    }
  }
}