Overnight Short Break services for Children and Young People with SEND aged 2-18 Years and Adults 18+ with learning disabilities (LD) or disabilities

{
  "buyer": {
    "id": "GB-PPON-PVBV-7568-LBLL",
    "name": "Wolverhampton City Council"
  },
  "date": "2025-09-08T15:31:08+01:00",
  "id": "054740-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04fc42",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Wolverhampton",
        "postalCode": "WV1 1SH",
        "region": "UKG39",
        "streetAddress": "Civic Centre, St Peter\u0027s Square"
      },
      "contactPoint": {
        "email": "corporate.procurement@wolverhampton.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.wolverhamptontenders.com"
      },
      "id": "GB-PPON-PVBV-7568-LBLL",
      "identifier": {
        "id": "PVBV-7568-LBLL",
        "scheme": "GB-PPON"
      },
      "name": "Wolverhampton City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-12-12T23:59:59Z"
    },
    "description": "The procurement will be an above threshold procedure for services which are considered Light Touch Regime (LTR) in accordance with the Procurement Act 2023- Sections 9 \u0026 10 and all other provisions of LTR under the Act and Council\u0027s Contract Procedure Rules.\nThis arrangement constitutes a flexible \"pseudo\" framework (for clarity, not an Open Framework as defined under the Procurement Act 2023). The framework may be re-opened at any time, either to increase the number of participating providers or to replace those who have been removed. This action may be taken at the Council\u0027s reasonable discretion, where it is deemed necessary to ensure the framework continues to support the Council in meeting its statutory duties-specifically, to maintain sufficient capacity in terms of available placements and provider coverage.\nThe Framework is composed of two Lots.\nLot 1: Overnight Short Breaks Service for children and young people with SEND aged 2-18 years: The provision will provide overnight short break services that give children and young people to take a break and support for Parent/Carers in their caring role, which could reduce the occurrence of family breakdown.\nLot 2: Overnight Short Breaks Service for Adults 18+ with learning disabilities (LD) or disabilities: The provision will provide overnight short break services that enable adults to take a break and support for Family members or carers in their caring role, which could reduce the occurrence of family breakdown.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Appendix B - Our Council Our Plan\nAppendix B - Lot 1 - Service Specification\nAppendix B - Lot 2 - Service Specification\nAppendix D - CWC24003 - Framework Agreement\nCWC24003 - Pricing Matrix - Lot 1\nCWC24003 - Pricing Matrix - Lot 2\nCWC24003 - ITT Instructions\nCWC24003 - Invitation to Tender\nCWC24003 - Market Engagement Pack\nCWC24003 - Data Processing Summary - Lot 1 and Lot 2",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "www.wolverhamptontenders.com"
      },
      {
        "datePublished": "2025-09-08T15:31:08+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "054740-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/054740-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-26T12:00:00+01:00"
    },
    "id": "CWC24003",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Social work services",
            "id": "85310000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG39"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Social work services",
            "id": "85310000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG39"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Tenderers will be evaluated based on the quality of their response to Evaluation Questions which will assesses the following criteria.\nMandatory Question - Applicable to all Lots\n- Business Continuity, and \n- Equality, Diversity and Inclusion\nLot Specific Questions\n- Approach to Overnight Short breaks,\n- Delivery of a Quality Service,\n- Safeguarding,  \n- Partnership Working, \n- Feedback and complaints,",
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Tenderers will be evaluated based on the quality of their response to commitments to social value and sustainability.",
              "name": "Social Value - Mandatory Question - Applicable to all Lots",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Tenderers will be evaluated based on their response to the Pricing Schedule.",
              "name": "Pricing",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-03-31T23:59:59+01:00",
          "maxExtentDate": "2033-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "The Council has a duty to provide overnight short breaks provision for Children and Young People with a disability and their families, as part of the Children and Young Person\u0027s Act (2008) as every local authority.\n\"...shall provide services designed to assist individuals who provide care for such children (disabled) to continue to do so, or to do so more effectively, by giving them a break from caring\". Short breaks are integral to a comprehensive approach to supporting disabled children to develop as participating and contributing individuals, included in their communities, with personal social networks.\"\nThe provision will provide overnight short break services that give children and young people to take a break and support for Parent/Carers in their caring role, which could reduce the occurrence of family breakdown.\nThe Overnight Short Breaks will provide services during term time and school holidays and will be available for 360 days per year. By 1st May each year, the Provider will notify Parents/Carers, the SEND Family Help Service and Contract Officer of the days on which the service will be closed in the next 12 months.  \nTerm time (39 weeks per year).\n- Weekdays for children and young people in education: Overnight stays will be from 3pm to 8 am at a minimum this will be 18 hours in duration. This may be extended to consecutive nights as part of their Family Help Plan.\n- Weekends/bank holidays: Provision of overnight short breaks 6pm to 10 am.  This may be extended to consecutive nights as part of their Family Help Plan.\nSchool holidays (13 weeks per year)\n- Provision of overnight short breaks 6pm to 10 am. This may be extended to consecutive nights as part of their Family Help Plan.\nDetailed requirements of the contract are set out Appendix B - Service specification.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "In the event of framework providers not meeting sufficiency or need alternative solutions will be sourced."
        },
        "renewal": {
          "description": "The initial term will be for 5 (five) years, with the option for 2 (two) year extensions"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Tenderers must have a minimum annual turnover of \u00a31,000,000 to be eligible to bid for this contract.",
              "type": "economic"
            },
            {
              "description": "As stipulated in the tender documents.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Overnight Short Breaks Service for children and young people with SEND aged 2-18 years.",
        "value": {
          "amount": 5131000,
          "amountGross": 6157200,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Tenderers will be evaluated based on the quality of their response to Evaluation Questions which will assesses the following criteria.\nMandatory Question - Applicable to all Lots\n- Business Continuity, and \n- Equality, Diversity and Inclusion\nLot Specific Questions\n- Approach to Overnight Short breaks,\n- Delivery of a Quality Service,\n- Safeguarding,  \n- Partnership Working, \n- Feedback and complaints,",
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Tenderers will be evaluated based on the quality of their response to commitments to social value and sustainability.",
              "name": "Social Value - Mandatory Question - Applicable to all Lots",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Tenderers will be evaluated based on their response to the Pricing Schedule.",
              "name": "Pricing",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-03-31T23:59:59+01:00",
          "maxExtentDate": "2033-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "The Care Act 2014 outlines the responsibilities of local authorities regarding adult overnight short breaks and respite care for adults with learning disabilities (LD) or disabilities, particularly in sections related to assessments and support for carers.\nThe provision will provide overnight short break services that enable adults to take a break and support for Family members or carers in their caring role, which could reduce the occurrence of family breakdown.\nThe Overnight Short Breaks will provide services 7 days a week and will be available for 360 days per year. By 1st May each year, the Provider will notify Family members or carers, the Adult Social Care Team and Contract Officer of the days on which the service will be closed in the next 12 months.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "2",
        "options": {
          "description": "In the event of framework providers not meeting sufficiency or need alternative solutions will be sourced."
        },
        "renewal": {
          "description": "The initial term will be for 5 (five) years, with the option for 2 (two) year extensions"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Tenderers must have a minimum annual turnover of \u00a31,000,000 to be eligible to bid for this contract.",
              "type": "economic"
            },
            {
              "description": "As stipulated in the tender documents.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Overnight Short Breaks Service for Adults 18+ with learning disabilities (LD) or disabilities",
        "value": {
          "amount": 7840000,
          "amountGross": 9408000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "As stipulated within the tender document",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "Tenderers Must be registered on the Central Digital Platform to be able to submit a bid for this Framework.\nAdditionally, tenderers must register on ProActis e-tendering platform to be able to access tender documents and submit their bids, registration is free and can be accessed at www.wolverhamptontenders.com",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "Tender Responses will be evaluated in accordance with the award criteria and scoring mechanism which is split in to 60% Quality criteria including 5% EDI and 10% social value and 40% Pricing Criteria.\nEach provider admitted to the framework must have a total evaluation score of 70% or above, with the three highest scoring providers awarded a place on the framework.\nWe intend to award a Framework up to three (3) providers per Lot. This has been designed to ensure; continued competition, a basis of flexibility and also support the creation of sustainable business opportunities for new market entrants, into the City of Wolverhampton.\nWhere the authority is not in the position to award to three, it reserves the right to award a lower number i.e. one or two. The framework may also be re-opened at any time, either to increase the number of participating providers or to replace those who have been removed. This action may be taken at the Council\u0027s reasonable discretion, where it is deemed necessary to ensure the framework continues to support the Council in meeting its statutory duties-specifically, to maintain sufficient capacity in terms of available placements and provider coverage.\nProviders successful to the framework will not be ranked and all referrals will be scheduled via a mini competition process.",
        "method": "withReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-10-08T12:00:00+01:00"
    },
    "title": "Overnight Short Break services for Children and Young People with SEND aged 2-18 Years and  Adults 18+ with learning disabilities (LD) or disabilities",
    "value": {
      "amount": 12971000,
      "amountGross": 15565200,
      "currency": "GBP"
    }
  }
}