CREATION OF A NEW PLAY AREA AT THORPE MARRIOTT GREEN, PENDLESHAM RISE, TAVERHAM, NR8 6XG

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    "name": "Taverham Parish Council"
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  "date": "2025-09-05T14:34:26+01:00",
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        "locality": "Taverham Parish Council",
        "postalCode": "NR8 6JR",
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        "streetAddress": "Taverham Village Hall"
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        "name": "Samantha Salmons",
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    "description": "The purpose of the brief is to obtain quotations and illustrated layouts for the supply and installation of new play equipment and ancillary items at Thorpe Marriott Green, Pendlesham Rise, Taverham, Norwich, NR8 6XG\nCompanies must be registered with the API (Association of Play Industries) to tender for this contract.\nThe Council is inviting proposals for:\na)\tRemoval and disposal of existing play equipment and safety surfacing\nb)\tSupply and installation of new play equipment\nc)\tSupply and installation of picnic benches/tables and bins\nd)\tSupply and installation of gate and signage\ne)\tSupply and installation of wet pour safety surfacing\nf)\tROSPA inspection prior to site handover\nAlthough there are some funds available, the Parish Council will be seeking grant funding.  Upon conclusion of the tender process, the Council will appoint a preferred contractor, and the contract will only be awarded once all funding has been confirmed.  The Parish Council reserves the right not to appoint any contractor. \nAs a guide, we are looking to spend a maximum of \u00a3220,000\n\u2022\tCreate a picnic area and play area suitable predominantly for younger children but with some provision for children up to the age of 12 years within the space occupied by the existing play area.\n\u2022\tRemoval and disposal of all existing play equipment, safety surfacing, benches and bins within the existing play area.\n\u2022\tBrightly coloured wet pour safety surfacing is to be used for the entire play surface.  Designs within the surface should add play value.\n\u2022\tThe existing hedge and fencing will remain but the new design must include a new self-closing gate suitable for wheelchair access for all sizes.\n\u2022\tA number of picnic benches, seats and bins are to be included within the play area.  As dogs will not be permitted within play areas, a suitable area where dogs could be tethered outside the play area could be welcomed by dog-owning residents supervising children.\n\u2022\tSignage stating site address, location (what3words), suitability for age group and parish council contact details is required. The sign must also inform users that dogs, smoking, and the use of bikes, skateboards and scooters are banned.\n\u2022\tDue to the proximity of the play area to the skatepark, some young people may be tempted to use their scooters/skateboards on the play equipment.  The layout and style of the play equipment should minimise the risk of this mis-use.\n\u2022\tA bicycle/scooter rack is to be sited outside the play area.\n\u2022\tAt least 2 toddler swings to be included within the equipment provided, one of which to be a \"me to you\" style which allows for the carer to be seated opposite the infant. 2 junior swings and a basket swing are also expected.\n\u2022\tA minimum of 3 slides to be included in the design.\n\u2022\tAny play panels proposed must not create excessive noise and must have educational value.\n\u2022\tEquipment suitable for inclusive play is expected.\n\u2022\tThe inclusion of a trampoline/jumper larger than the one located at Sandy Lane Play Area would be favourable.\n\u2022\tThe layout of the equipment should take into consideration the safety of younger children sharing space with older children.\n\u2022\tIt is suggested that bidders visit other play areas in the locale to minimise the duplication of equipment on offer excepting those pieces that have been expressly requested.\n\u2022\tShade from the sun at the play area is desirable provided that it is low cost and low maintenance.\n\u2022\tThe proposed design must not include sand, rockers, springers, seesaws, banister slides, zipwires or roundabouts.\nA site visit to assess access and gain detailed measurements is a requirement of this contract.  Any tenders received without a site visit having taken place prior to submission will not be accepted.  \nPlease note that the play area is an irregular shape, surrounded by hedging, in an area with high footfall and limited vehicular access.\nAn itemised quotation is required to identify all costs together with an illustrated layout for design purposes which will be assessed for quality and play value, as well as on price. \nQuotations must meet contract specification, should fall within budget and must not include items specifically excluded by Taverham Parish Council.  \nThe successful bidder will need to show in the design how it addresses the requirement for resistance to issues relating to anti-social behaviour and maintenance.  Designs are \nexpected to provide for a wide range of ages and abilities, be mindful of misuse by children/teenagers on bicycles/skateboards/scooters etc and be sympathetic to neighbouring residents whilst demonstrating value for money.\n\u2022\tIf an applicant or employee of an applicant firm to tender for a contract under the Parish Council is to his knowledge related to any member of, or the holder of any office under the Council, he and the person to whom he is related shall disclose the relationship in writing to the Clerk. \n\u2022\tAn applicant or applicant firm who fails to do so, shall be disqualified from such a contract and, if the contract is agreed, it will be null and void without notice. \n\u2022\tCanvassing of members of any committee, directly or indirectly, for any contract under the Council shall disqualify the tenderer for such contract. \n\u2022\tA member of the Council shall not solicit for any person or firm any contract under the Council or recommend any person or firm for such contract: but, nevertheless, a \nmember may give a written testimonial of a tenderer\u0027s ability experience or character for submission to the Council with the application to tender. \n\u2022\tThe Parish Council is not obliged to accept the lowest tender, nor any tender at all. \n\u2022\tTenderers should inspect sites in the contract before tendering, as no allowance can be made for unforeseen difficulties encountered in the course of the work. \n\u2022\tThe Contractor will be responsible for all necessary insurance in connection with the work.  A copy of the contractor\u0027s public and employer\u0027s liability insurance cover must be forwarded with tenders. \n\u2022\tThe Contractor will be responsible for the safety of all plant and machinery used in the course of the contract. \n\u2022\tSite of works must be left in good and safe condition. \n\u2022\tThe Contractor is required to demonstrate to the Council compliance with all Health \u0026 Safety regulations current during the term of the contract.  Contractors must forward with tenders a Statement setting out what methods are used in all aspects of the contracted work to ensure the safety of both operators and of members of the public.  The Council reserves the right to terminate the contract without notice, should the Contractor fail to observe any of the safety practices set out in such Statement. \n\u2022\tNo part of the works specified in the contract shall be contracted out to another party, unless by express written agreement of the Council. \n\u2022\tThe Council reserves the right to vary specification details during the term of the contract, to meet changes which may arise from time to time.  Cost implications of such variation will be negotiated at the time with the Contractor.",
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    "submissionMethodDetails": "The deadline for submitting hard copy quotations is 4pm on Friday 17 October 2025.  All documents to also be supplied on USB flashdrive to be delivered with the quotation.\nQuotations and related documentation must be sent by post/courier/hand delivered to:\nTaverham Parish Council\nTaverham Village Hall\nSandy Lane\nTaverham\nNorwich\nNorfolk\nNR8 6JR\nLATE AND/OR EMAILED TENDERS WILL NOT BE CONSIDERED\nPackaging containing tenders must be clearly marked \"Thorpe Marriott Green Play Area Tender\"",
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    "title": "CREATION OF A NEW PLAY AREA AT THORPE MARRIOTT GREEN, PENDLESHAM RISE, TAVERHAM, NR8 6XG",
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