Provision of Payment Processing Gateway and Associated Services

{
  "buyer": {
    "id": "GB-PPON-PXRT-5737-VBQD",
    "name": "Leicester City Council"
  },
  "date": "2025-09-04T16:59:58+01:00",
  "id": "054077-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-059485",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Leicester",
        "postalCode": "LE1 1FZ",
        "region": "UKF21",
        "streetAddress": "City Hall, 115 Charles Street"
      },
      "contactPoint": {
        "email": "Pamela.Chirara@leicester.gov.uk",
        "name": "Pamela ",
        "telephone": "+441164543502"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.leicester.gov.uk"
      },
      "id": "GB-PPON-PXRT-5737-VBQD",
      "identifier": {
        "id": "PXRT-5737-VBQD",
        "scheme": "GB-PPON"
      },
      "name": "Leicester City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-11-06T23:59:59+00:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Council would like to invite Suppliers to submit a Tender for selection of a single Supplier to provide a secure cloud-hosted payment processing gateway that automates the transmission of Direct Debit and BACS files to the banking network with associated reporting, auditing, support and maintenance.\nThe Council has chosen not to split this tender into lots as the requirement is for a single, integrated payment processing gateway that must operate cohesively across multiple service areas. Splitting the contract would introduce unnecessary complexity and risk compatibility issues.\nA Preliminary Market Engagement (PME) was conducted to inform this process. Suppliers submitted responses to the Council\u2019s questionnaire, in response to the Councils\u2019 questions. \nThe Preliminary Market notice for this requirement was published on the 6th February 2025, the link is here: https://procontract.due-north.com/Advert?advertId=d7da61f4-82e4-ef11-8134-005056b64545 ",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-09-04T16:59:58+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "054077-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/054077-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-17T10:00:00+01:00"
    },
    "id": "0952PCFIN",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price ",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-04-22T23:59:59+01:00",
          "maxExtentDate": "2036-04-22T23:59:59+01:00",
          "startDate": "2026-04-23T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "An initial term of 5 years with the option to extend for 3+2 years. "
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 204000,
          "amountGross": 244800,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "During the contract term, changes in Council systems (such as additional licences) or regulatory requirements (such as new BACS file formats, new cybersecurity controls, GDPR guidance changed) may necessitate system changes that are not covered in the original scope.",
    "status": "active",
    "submissionMethodDetails": "The Tender must be submitted through the https://procontract.due-north.com/Advert?advertId=a61e4b88-a489-f011-813a-005056b64545 portal (this may be submitted at any time prior to the closing time and date).  Submission of electronic Tender should not be left to the last moment as it may take some time to upload your completed Tender.  The server timestamps (GMT) Tenders when they are submitted.  Tender submitted after the closing date and time of 10.00am, 2nd October 2025 will not be considered.  ",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-02T10:00:00+01:00"
    },
    "title": "Provision of Payment Processing Gateway and Associated Services",
    "value": {
      "amount": 204000,
      "amountGross": 244800,
      "currency": "GBP"
    }
  }
}