Supply of spring / summer bedding and horticultural products

{
  "buyer": {
    "id": "GB-PPON-PCJJ-4826-QMLZ",
    "name": "Birmingham City Council"
  },
  "date": "2025-09-02T16:12:03+01:00",
  "id": "053277-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-059281",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Birmingham",
        "postalCode": "B1 1BB",
        "region": "UKG31",
        "streetAddress": "Council House, 1 Victoria Square"
      },
      "contactPoint": {
        "email": "etendering@birmingham.gov.uk",
        "name": "Commercial and Procurement Services"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.in-tendhost.co.uk/birminghamcc"
      },
      "id": "GB-PPON-PCJJ-4826-QMLZ",
      "identifier": {
        "id": "PCJJ-4826-QMLZ",
        "scheme": "GB-PPON"
      },
      "name": "Birmingham City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "A well-established nature of the UK bedding plant and horticultural supply sector. The market is mature, with a wide range of capable suppliers both local and national who are familiar with the requirements of public sector contracts, particularly those involving seasonal bedding plants, compost, and horticultural sundries and who could undertake the work.  Bedding plants remain a core category in garden centre sales, particularly during spring and early summer, with strong consumer demand driven by interest in seasonal colour and pollinator-friendly varieties."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-11-21T23:59:59+00:00"
    },
    "description": "Birmingham City Council (the \"Council\") wishes to establish a framework for the provision of Supply of spring / summer bedding and horticultural products  \nThe goods and services are required to be delivered within Birmingham.  The framework will commence on or around 1st March 2026 and will be in place for a period of 3 years with the option to extend for a further 1 year subject to satisfactory performance, business needs and funding availability. \nThis framework will be to supply finished plant material, so the nursery can carry out its contractual obligations to supply BCC Parks with their bedding requirements, Floral Enhancement requirements for the cities BID Areas, external plant production \u0026 provide a service to the public via the retail outlet.\nThe framework agreement will be for the sole use of Birmingham City Council\nThe framework will consist of 5 lots;\n\u2022\tLot 1 The supply of Plant Production\n\u2022\tLot 2 The supply of Finished Bedding\n\u2022\tLot 3 The supply of Horticultural sundries e.g. containers etc.\n\u2022\tLot 4 The supply of Compost\n\u2022\tLot 5 The supply of Speed Planters\nTenderers may bid for one or more or all Lots.  A maximum of 3 Providers will be appointed to each lot.  The Framework Agreement and Call-off Contract have been included in the tender document pack.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-09-02T16:12:03+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "053277-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/053277-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-24T12:00:00+01:00"
    },
    "id": "P1113",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Horticultural and nursery products",
            "id": "03120000",
            "scheme": "CPV"
          },
          {
            "description": "Horticultural products",
            "id": "03121000",
            "scheme": "CPV"
          },
          {
            "description": "Live plants, bulbs, roots, cuttings and slips",
            "id": "03121100",
            "scheme": "CPV"
          },
          {
            "description": "Plants",
            "id": "03451000",
            "scheme": "CPV"
          },
          {
            "description": "Bedding plants",
            "id": "03451100",
            "scheme": "CPV"
          },
          {
            "description": "Composting services",
            "id": "77120000",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Horticultural and nursery products",
            "id": "03120000",
            "scheme": "CPV"
          },
          {
            "description": "Horticultural products",
            "id": "03121000",
            "scheme": "CPV"
          },
          {
            "description": "Live plants, bulbs, roots, cuttings and slips",
            "id": "03121100",
            "scheme": "CPV"
          },
          {
            "description": "Plants",
            "id": "03451000",
            "scheme": "CPV"
          },
          {
            "description": "Bedding plants",
            "id": "03451100",
            "scheme": "CPV"
          },
          {
            "description": "Composting services",
            "id": "77120000",
            "scheme": "CPV"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Horticultural and nursery products",
            "id": "03120000",
            "scheme": "CPV"
          },
          {
            "description": "Horticultural products",
            "id": "03121000",
            "scheme": "CPV"
          },
          {
            "description": "Live plants, bulbs, roots, cuttings and slips",
            "id": "03121100",
            "scheme": "CPV"
          },
          {
            "description": "Plants",
            "id": "03451000",
            "scheme": "CPV"
          },
          {
            "description": "Bedding plants",
            "id": "03451100",
            "scheme": "CPV"
          },
          {
            "description": "Composting services",
            "id": "77120000",
            "scheme": "CPV"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      },
      {
        "additionalClassifications": [
          {
            "description": "Horticultural and nursery products",
            "id": "03120000",
            "scheme": "CPV"
          },
          {
            "description": "Horticultural products",
            "id": "03121000",
            "scheme": "CPV"
          },
          {
            "description": "Live plants, bulbs, roots, cuttings and slips",
            "id": "03121100",
            "scheme": "CPV"
          },
          {
            "description": "Plants",
            "id": "03451000",
            "scheme": "CPV"
          },
          {
            "description": "Bedding plants",
            "id": "03451100",
            "scheme": "CPV"
          },
          {
            "description": "Composting services",
            "id": "77120000",
            "scheme": "CPV"
          }
        ],
        "id": "4",
        "relatedLot": "4"
      },
      {
        "additionalClassifications": [
          {
            "description": "Horticultural and nursery products",
            "id": "03120000",
            "scheme": "CPV"
          },
          {
            "description": "Horticultural products",
            "id": "03121000",
            "scheme": "CPV"
          },
          {
            "description": "Live plants, bulbs, roots, cuttings and slips",
            "id": "03121100",
            "scheme": "CPV"
          },
          {
            "description": "Plants",
            "id": "03451000",
            "scheme": "CPV"
          },
          {
            "description": "Bedding plants",
            "id": "03451100",
            "scheme": "CPV"
          },
          {
            "description": "Composting services",
            "id": "77120000",
            "scheme": "CPV"
          }
        ],
        "id": "5",
        "relatedLot": "5"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteria": {
        "description": "Tenderers may bid for one or more or all Lots.  A maximum of 3 Providers will be appointed to each lot."
      }
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 60%. The overall weighting for the price criteria is 40% For full details please refer to the procurement documents.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 60%. The overall weighting for the price criteria is 40% For full details please refer to the procurement documents."
        },
        "contractPeriod": {
          "endDate": "2029-02-28T23:59:59+00:00",
          "maxExtentDate": "2030-03-01T23:59:59+00:00",
          "startDate": "2026-03-01T00:00:00+00:00"
        },
        "description": "To Supply a various selection of Perennial, Annual \u0026 Pot plant plugs, that are disease free, well rooted \u0026 ready to pot on.",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "With the option to extend for a further 1 year subject to satisfactory performance, business needs and funding availability."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Lot 1 The supply of Plant Production\nLot 2 The supply of Finished Bedding\nLot 3 The supply of Horticultural sundries e.g. containers etc.\nLot 4 The supply of Compost\nLot 5 The supply of Speed Planters\nAll conditions of participation are detailed in the tender documents, including the following requirements: bidder\u0027s financial capacity, legal capacity and technical ability.",
              "type": "economic"
            },
            {
              "description": "Lot 1 The supply of Plant Production\nLot 2 The supply of Finished Bedding\nLot 3 The supply of Horticultural sundries e.g. containers etc.\nLot 4 The supply of Compost\nLot 5 The supply of Speed Planters\nAll technical specifications related to this Framework Agreement can be accessed via the tender documents.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "The supply of Plant Production",
        "value": {
          "amount": 128000,
          "amountGross": 153600,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 40%. The overall weighting for social value is 20% and the overall weighting for the price criteria is 40% For full details please refer to the procurement documents.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 40%. The overall weighting for social value is 20% and the overall weighting for the price criteria is 40% For full details please refer to the procurement documents."
        },
        "contractPeriod": {
          "endDate": "2029-02-28T23:59:59+00:00",
          "maxExtentDate": "2030-03-01T23:59:59+00:00",
          "startDate": "2026-03-01T00:00:00+00:00"
        },
        "description": "To supply Summer, Autumn \u0026 Floral enhancement finished bedding.   Must conform to BS3936 \u0026 be free from Pest \u0026 disease.",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "With the option to extend for a further 1 year subject to satisfactory performance, business needs and funding availability."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Lot 1 The supply of Plant Production\nLot 2 The supply of Finished Bedding\nLot 3 The supply of Horticultural sundries e.g. containers etc.\nLot 4 The supply of Compost\nLot 5 The supply of Speed Planters\nAll conditions of participation are detailed in the tender documents, including the following requirements: bidder\u0027s financial capacity, legal capacity and technical ability.",
              "type": "economic"
            },
            {
              "description": "Lot 1 The supply of Plant Production\nLot 2 The supply of Finished Bedding\nLot 3 The supply of Horticultural sundries e.g. containers etc.\nLot 4 The supply of Compost\nLot 5 The supply of Speed Planters\nAll technical specifications related to this Framework Agreement can be accessed via the tender documents.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "The Supply of Finished Bedding Plants",
        "value": {
          "amount": 266000,
          "amountGross": 319200,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 60%. The overall weighting for the price criteria is 40% For full details please refer to the procurement documents.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 60%. The overall weighting for the price criteria is 40% For full details please refer to the procurement documents."
        },
        "contractPeriod": {
          "endDate": "2029-02-28T23:59:59+00:00",
          "maxExtentDate": "2030-03-01T23:59:59+00:00",
          "startDate": "2026-03-01T00:00:00+00:00"
        },
        "description": "Supply high quality horticultural materials, sundries \u0026 some Ad-hoc horticultural supplies. To include nursery equipment such as patio containers \u0026 baskets that are required for the general day-to-day running of the nursery \u0026 all the associate tasks in plant production.",
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "With the option to extend for a further 1 year subject to satisfactory performance, business needs and funding availability."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Lot 1 The supply of Plant Production\nLot 2 The supply of Finished Bedding\nLot 3 The supply of Horticultural sundries e.g. containers etc.\nLot 4 The supply of Compost\nLot 5 The supply of Speed Planters\nAll conditions of participation are detailed in the tender documents, including the following requirements: bidder\u0027s financial capacity, legal capacity and technical ability.",
              "type": "economic"
            },
            {
              "description": "Lot 1 The supply of Plant Production\nLot 2 The supply of Finished Bedding\nLot 3 The supply of Horticultural sundries e.g. containers etc.\nLot 4 The supply of Compost\nLot 5 The supply of Speed Planters\nAll technical specifications related to this Framework Agreement can be accessed via the tender documents.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "The Supply of Horticultural Materials/Sundries",
        "value": {
          "amount": 128000,
          "amountGross": 153600,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 60%. The overall weighting for the price criteria is 40% For full details please refer to the procurement documents.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 60%. The overall weighting for the price criteria is 40% For full details please refer to the procurement documents."
        },
        "contractPeriod": {
          "endDate": "2029-02-28T23:59:59+00:00",
          "maxExtentDate": "2030-03-01T23:59:59+00:00",
          "startDate": "2026-03-01T00:00:00+00:00"
        },
        "description": "To supply a professional Quality Mix designed to look after plants in hanging baskets, containers, general bedding, potting \u0026 multipurpose retail mix. Can be delivered lose, bulk bags or individual bags \u0026 must be sourced from FSC certified forest.",
        "hasRenewal": true,
        "id": "4",
        "renewal": {
          "description": "With the option to extend for a further 1 year subject to satisfactory performance, business needs and funding availability."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Lot 1 The supply of Plant Production\nLot 2 The supply of Finished Bedding\nLot 3 The supply of Horticultural sundries e.g. containers etc.\nLot 4 The supply of Compost\nLot 5 The supply of Speed Planters\nAll conditions of participation are detailed in the tender documents, including the following requirements: bidder\u0027s financial capacity, legal capacity and technical ability.",
              "type": "economic"
            },
            {
              "description": "Lot 1 The supply of Plant Production\nLot 2 The supply of Finished Bedding\nLot 3 The supply of Horticultural sundries e.g. containers etc.\nLot 4 The supply of Compost\nLot 5 The supply of Speed Planters\nAll technical specifications related to this Framework Agreement can be accessed via the tender documents.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Supply of Compost",
        "value": {
          "amount": 140000,
          "amountGross": 168000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 60%. The overall weighting for the price criteria is 40% For full details please refer to the procurement documents.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 60%. The overall weighting for the price criteria is 40% For full details please refer to the procurement documents."
        },
        "contractPeriod": {
          "endDate": "2029-02-28T23:59:59+00:00",
          "maxExtentDate": "2030-03-01T23:59:59+00:00",
          "startDate": "2026-03-01T00:00:00+00:00"
        },
        "description": "To Supply a number of pre-planted speed planter units, that can be used for basket or container planting.",
        "hasRenewal": true,
        "id": "5",
        "renewal": {
          "description": "With the option to extend for a further 1 year subject to satisfactory performance, business needs and funding availability."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Lot 1 The supply of Plant Production\nLot 2 The supply of Finished Bedding\nLot 3 The supply of Horticultural sundries e.g. containers etc.\nLot 4 The supply of Compost\nLot 5 The supply of Speed Planters\nAll conditions of participation are detailed in the tender documents, including the following requirements: bidder\u0027s financial capacity, legal capacity and technical ability.",
              "type": "economic"
            },
            {
              "description": "Lot 1 The supply of Plant Production\nLot 2 The supply of Finished Bedding\nLot 3 The supply of Horticultural sundries e.g. containers etc.\nLot 4 The supply of Compost\nLot 5 The supply of Speed Planters\nAll technical specifications related to this Framework Agreement can be accessed via the tender documents.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "The Supply of Speed Planters",
        "value": {
          "amount": 18000,
          "amountGross": 21600,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "features": "This will be detail in the tender documentation."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "This framework agreement is being issued using the Council\u0027s e-tendering system \u0027In-tend\u0027 and organisations must ensure that they are registered users. The procurement process will be managed using this system and therefore all bids must be submitted by Tenderers via the \u0027in-tend\u0027 system. https://in-tendhost.co.uk/birminghamcc Registration and use of in-tend is free. All correspondence for this procurement process must be via the in-tend correspondence function and you should not contact any individual directly either by email or by telephone. If you are already a registered user, you do not have to re-register. If you are unable to register with in-tend or are experiencing difficulties, please email the etendering@birmingham.gov.uk.  Tender deadline submission is noon on 1st October 2025.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "The Framework Agreement and Call-off Contract are included in the tender document pack.\nThere are two routes which the Council can utilise to award Call-Off Contracts for the goods/ services required, either calling-off without competition or by conducting a further competition.  Under the framework contracts can only be awarded to the approved framework providers.  The Council will identify the call-off route which best meets its requirements but retains the option to use either method. \nCall-off without competition - The provider ranked first for each Lot will be approached to confirm if they are able to meet the Council\u0027s timescales and confirm their costs to deliver the goods/services.  If they are able to do so, they will be awarded the Call-Off Contract. \nFurther competition - All the providers for the relevant Lot of the framework will be invited to tender for the goods/services. Only those providers awarded under each Lot will be able to tender for competition within the individual lot.",
        "method": "withAndWithoutReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-10-01T12:00:00+01:00"
    },
    "title": "Supply of spring / summer bedding and horticultural products  ",
    "value": {
      "amount": 680000,
      "amountGross": 816000,
      "currency": "GBP"
    }
  }
}