Providing Soft Facility Management Services to British Embassy in Kathmandu (Nepal)

{
  "buyer": {
    "id": "GB-PPON-PXRR-8771-PHVX",
    "name": "Foreign, Commonwealth and Development Office"
  },
  "date": "2025-08-29T07:42:49+01:00",
  "id": "052248-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0550b7",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1A 2AH",
        "region": "UKI32",
        "streetAddress": "King Charles Street"
      },
      "contactPoint": {
        "email": "SouthAsia.Procurement@fcdo.gov.uk",
        "name": "Sachin Khedekar",
        "telephone": "+91 07042700834"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.gov.uk/government/organisations/foreign-commonwealth-development-office"
      },
      "id": "GB-PPON-PXRR-8771-PHVX",
      "identifier": {
        "id": "PXRR-8771-PHVX",
        "scheme": "GB-PPON"
      },
      "name": "Foreign, Commonwealth and Development Office",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-23T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Payment will be made monthly in arrears on actuals against valid invoices. Authority ensures payment to contractor within 30 days of receipt of invoice and other relevant documents (if required). All payments will be electronically transferred to bank account against the services delivered."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The British Embassy (BE) in Kathmandu (Nepal) intends to engage a competent supplier through a competitive tender process for providing Soft Facility Management (FM) Services at the British Embassy office and Expat Residences in Kathmandu, Nepal. The contract will be initially for the duration of Three (03) years, with an option to extend for additional 24 months, based on satisfactory performance provided by the selected service provider and continued business requirement at the BE Kathmandu. The contract is expected to start on 1 December 2025 and shall expire on 30 November 2028 (tentative dates for the initial contract phase). \nSuppliers/Bidders for this tender should be legally registered in Pakistan with relevant trade and government bodies to operate in Pakistan. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/acts.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-29T07:42:49+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "052248-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/052248-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-12T17:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "CPG-12358-2025",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Housekeeping services",
            "id": "98341110",
            "scheme": "CPV"
          },
          {
            "description": "Landscape gardening services",
            "id": "71421000",
            "scheme": "CPV"
          },
          {
            "description": "Waste disposal site construction work",
            "id": "45222110",
            "scheme": "CPV"
          },
          {
            "description": "Pest-control services",
            "id": "90922000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "NP",
            "countryName": "Nepal",
            "region": "NP"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Technical Weightage of this lot is alloted 60% to technical and 40% to commercial",
              "name": "Technical",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Technical Weightage of this lot is alloted 60% to technical and 40% to commercial",
              "name": "Commercial",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-11-30T23:59:59+00:00",
          "maxExtentDate": "2030-11-30T23:59:59+00:00",
          "startDate": "2025-12-01T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract will come effective from 01st December 2025 and will be valid for 3 years with a provision of extension for further 2 years, subject to satisfaction performance by the selected supplier and continued business requirement at British Embassy Kathmandu."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Suppliers/Bidders for this tender should be legally registered in Nepal with relevant trade and government bodies to operate in Nepal. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/acts.",
              "type": "economic"
            },
            {
              "description": "Please refer the documentation in the Tender Pack",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 492420,
          "amountGross": 566000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-01-01T23:59:59+00:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "Your tender must be submitted via the FCDO\u0027s e-sourcing portal (https://fcdo.bravosolution.co.uk/web/login.html) in accordance with the attached ITT Instructions. Tenders submitted by any other means will not be accepted. Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to tender. \nImportant information for all Potential Suppliers: In order to participate and gain access to the Invitation To Tender documentation in relation to this procurement, potential suppliers should access the FCDO\u0027s e-sourcing portal (link provided above). Once logged in, search for Project Refrence No. 12358. If a potential supplier is not registered on the portal, click the \u0027Click here to register!\u0027 button, and follow the on-screen instructions to complete registration. \nPlease note the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page. \nRegistration take approximately 5 minutes and is free or charge.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-29T17:00:00+01:00"
    },
    "title": "Providing Soft Facility Management Services to British Embassy in Kathmandu (Nepal)",
    "value": {
      "amount": 492420,
      "amountGross": 566000,
      "currency": "GBP"
    }
  }
}