WCC Housing Play Areas: Playground Inspection and Maintenance Services (UK4)

{
  "buyer": {
    "id": "GB-PPON-PJVD-6261-BPPJ",
    "name": "Westminster City Council"
  },
  "date": "2025-08-28T15:32:15+01:00",
  "id": "052097-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058344",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1E 6QP",
        "region": "UKI32",
        "streetAddress": "64 Victoria Street"
      },
      "contactPoint": {
        "email": "procurementteammailbox@westminster.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.westminster.gov.uk/"
      },
      "id": "GB-PPON-PJVD-6261-BPPJ",
      "identifier": {
        "id": "PJVD-6261-BPPJ",
        "scheme": "GB-PPON"
      },
      "name": "Westminster City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Amendments to the scope to highlight the estimated value of the contract due to the actual value depending on the types and volumes of work placed under the contract over the full contract period",
        "id": "052097-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-10-16T23:59:59+01:00"
    },
    "description": "Westminster City Council is embarking on a term contract for Playground Surveying, Repairs and Maintence for a period of 4 years (2+1+1). A two-year initial contract term is to allow for the establishment of the contract delivery. The extension option is to maintain the delivery incentive for the additional final year of the contract.\n\u2022\tElectronic management system.\n        - For all assets, inspections and repairs.\n        - Reporting and monitoring.\n\u2022\tInspections \n        - Undertake three Operational Inspections each year. \n        - Assessment of Risk and urgency of repair\n        - High risk items \n        - Defects\n        - Record management \n        - Safety and condition hazards to be recorded and repairs to be identified. \n        - Annual inspection undertaken by an independent third party\n\u2022\tRepairs and maintenance  - to also include upgrades/replacements of individual pieces of equipment\n\u2022\tProvide training. \n        - Visual inspection and defect analysis\n        - Electronic records management \n        - Repair reporting procedures \n        - Risk assessment, control and elimination\nThe contract is not a fixed price contract and the stated value of the contract is only an estimate. The actual value will depend on the types and volumes of work placed under the contract over the full contract period.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-28T15:32:15+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "052097-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/052097-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-08T12:00:00+01:00"
    },
    "id": "P36/ITT_30411",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services of playground equipment",
            "id": "50870000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The technical element will be evaluated via questions designed to assess the supplier\u2019s ability to deliver the contract requirements.",
              "name": "Technical",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "The responsible procurement element will be evaluated via questions designed to assess the supplier\u2019s ability to deliver the contract requirements.",
              "name": "Responsible Procurement",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "The pricing element will be evaluated via a pricing schedules distributed to suppliers at release of the tender.",
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-10-31T23:59:59+00:00",
          "maxExtentDate": "2029-10-31T23:59:59+00:00",
          "startDate": "2025-11-03T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract duration of 2 + 1 + 1 years is. A two-year initial contract term is to allow for the establishment of the contract delivery with 2 further 1 year extensions are available, this will potentially take the duration to 2029 with all extensions.\nThe extension option is to maintain the delivery incentive for the additional final year of the contract."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 500000,
          "amountGross": 600000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "https://wcc.ukp.app.jaggaer.com/go/26543814019884266321",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-17T12:00:00+01:00"
    },
    "title": "WCC Housing Play Areas: Playground Inspection and Maintenance Services (UK4)",
    "value": {
      "amount": 500000,
      "amountGross": 600000,
      "currency": "GBP"
    }
  }
}