Unit4 Cloud Migration Contract

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2030-11-30T23:59:59Z",
        "startDate": "2025-12-01T00:00:00Z"
      },
      "documents": [
        {
          "datePublished": "2025-08-28T09:56:59+01:00",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "051792-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/051792-2025"
        }
      ],
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Software package and information systems",
              "id": "48000000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKC"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKD"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKE"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKF"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKG"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKH"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKI"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKJ"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKK"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "goods",
      "milestones": [
        {
          "dueDate": "2025-09-11T23:59:59+01:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-01737985",
          "name": "UNIT4 BUSINESS SOFTWARE LIMITED"
        }
      ],
      "title": "Unit4 Cloud Migration Contract",
      "value": {
        "amount": 762454.68,
        "amountGross": 914945.61,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-UKPRN-10007152",
    "name": "University of Bedfordshire"
  },
  "date": "2025-08-28T09:56:59+01:00",
  "id": "051792-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058f0a",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PVYH-1841-HTTT",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Luton",
        "postalCode": "LU1 3JU",
        "region": "UKH21",
        "streetAddress": "University Square"
      },
      "contactPoint": {
        "email": "Procurement@beds.ac.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.beds.ac.uk/"
      },
      "id": "GB-UKPRN-10007152",
      "identifier": {
        "id": "10007152",
        "scheme": "GB-UKPRN"
      },
      "name": "University of Bedfordshire",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PVRP-7679-QVJG",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "E14 5HU",
        "region": "UKI42",
        "streetAddress": "C/O Corporation Service Company (Uk) Limited"
      },
      "contactPoint": {
        "email": "bids.uki@unit4.com"
      },
      "details": {
        "scale": "sme",
        "url": "http://www.unit4.com",
        "vcse": false
      },
      "id": "GB-COH-01737985",
      "identifier": {
        "id": "01737985",
        "scheme": "GB-COH"
      },
      "name": "UNIT4 BUSINESS SOFTWARE LIMITED",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "Unit4 is our current provider for our finance system, Agresso since 2003 and is pivotal to our finance operations.  In 2023, Unit4 announced that the on prem version of Agresso would become end of life by Dec 2024 and all customers will need to have moved to their cloud product. \nUnit4 subsequently agreed to 2 extra years for contract negotiations and migrations to happen requiring universities to migrate off the on prem finance system to an alternative solution by the end of December 2026 at the latest.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "ocds-h6vhtk-058f0a",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "Contract for Unit4 Business Software Limited for the provision of a cloud-based Enterprise Resource Planning Solution. The proposed contract term is 60 Months.\nThe current on premise Unit 4 finance software is a business-critical application used by the University and its subsidiaries for the management of their finances.\nThe University considers that the award of the contract is permitted under section 41 of the Procurement Act 2023. Section 41 allows contracting authorities to award a public contract to a non excluded supplier directly. Section 41 (5) (d) permits the award of a public contract for reasons of extreme and unavoidable urgency, the time limits for the open or competitive flexible procedures in addition to the integration and implementation services cannot be complied with.\nDue to Unit4\u0027s unforeseeable decision to remove support for the University\u0027s on-premises solution after 31st December 2026, the University does not consider that there is sufficient time to implement a new financial system.\nThis would have involved gathering a full set of requirements and specification, conducting market tests, completing a full procurement exercise and integration of existing interfaces before the given deadline by Unit4. The award of a contract pursuant to section 41 (5) (d) is therefore strictly necessary, for reasons of extreme urgency, to ensure business continuity for the University of Essex from 31st December 2026.\nThe cloud based Unit4 Enterprise Resource Planning solution provides a full suite of financial management functions. It enables budget management, expenses, purchase to pay, sales to cash, inventory management, general ledger reporting and commitment accounting. Unit4 also provides support and maintenance of the software on its cloud under this contract.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "singleSuppliersTechnicalReasons"
      },
      {
        "id": "urgency"
      }
    ],
    "riskDetails": "The applicable risk in this instance is that of the non implementation of this contract as that would leave the University without access to a reliable finance system",
    "status": "complete",
    "title": "Unit4 Cloud Migration Contract"
  }
}