Technical Consultancy Services for Fit-Out Works at Folca 2

{
  "buyer": {
    "id": "GB-PPON-PHJN-7589-LMHY",
    "name": "The District Council of Folkestone and Hythe"
  },
  "date": "2025-08-27T08:48:48+01:00",
  "id": "051422-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0564b4",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Folkestone",
        "postalCode": "CT20 2QY",
        "region": "UKJ44",
        "streetAddress": "Civic Centre, Castle Hill Avenue"
      },
      "contactPoint": {
        "email": "procurement@folkestone-hythe.gov.uk",
        "name": "Mrs Mhairi Richards",
        "telephone": "+441303853401"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.folkestone-hythe.gov.uk/council-transparency/procurement-information"
      },
      "id": "GB-PPON-PHJN-7589-LMHY",
      "identifier": {
        "id": "PHJN-7589-LMHY",
        "scheme": "GB-PPON"
      },
      "name": "The District Council of Folkestone and Hythe",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": false,
    "amendments": [
      {
        "description": "Submission deadline extended by 26 hours to 3pm 28 August 2025 to enable bidders to review responses to late stage clarifications.",
        "id": "051422-2025"
      }
    ],
    "description": "Folkestone and Hythe District Council (FHDC) wishes to select and appoint a suitable supplier for technical consultancy services for fit-out works at the Folca 2 building in Folkestone\u0027s town centre and invites organisations to submit a tender to meet FHDC\u0027s requirements. The specific requirements for the contract are detailed in the Specification at Appendices A, B, C and D.\nThis tender will be conducted using a one-stage \u0027open\u0027 procedure.\nThe contract is anticipated to start in September 2025 and continue for a period of 36 months (with the option to extend for additional period(s) of up to 12 months), unless terminated in accordance with the Conditions of the Contract.\nInterested suppliers can visit the Kent Business Portal (www.kentbusinessportal.org.uk) and search current opportunities for DN783585. To quote you must complete and return the \"Invitation to Quote Response Document\" via the portal.",
    "documents": [
      {
        "description": "Tender documents and documents describing the contract services are available to download from proContract once you have signed in and \u0027expressed interest\u0027 on the portal.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://procontract.due-north.com/Procurer/Advert/View?advertId=9f1326d5-1267-f011-813a-005056b64545"
      },
      {
        "description": "Tender documents and documents describing the contract services are available to download from proContract once you have signed in and \u0027expressed interest\u0027 on the portal.",
        "documentType": "technicalSpecifications",
        "id": "L-2",
        "url": "https://procontract.due-north.com/Procurer/Advert/View?advertId=9f1326d5-1267-f011-813a-005056b64545"
      },
      {
        "datePublished": "2025-08-27T08:48:48+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "051422-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/051422-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-15T23:59:00+01:00"
    },
    "id": "DN783585",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Construction supervision services",
            "id": "71520000",
            "scheme": "CPV"
          },
          {
            "description": "Construction consultancy services",
            "id": "71530000",
            "scheme": "CPV"
          },
          {
            "description": "Construction management services",
            "id": "71540000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ44"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "total tender sum",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "How do you propose to package the works to allow all elements to be priced while also allowing for the client to contract specific elements to ensure the works remain within the fixed budget?",
              "name": "Managing budget contraints",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "FHDC\u0027s internal process to authorise variations to contract sums and terms is time-consuming and can present a risk of delay to projects. How do you propose to minimise variations to the construction contract and/or ensure variations are managed to account for an extended sign-off process?",
              "name": "Managing variations",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Describe your experience of carrying out the required consultancy functions for the purposes of works of a similar nature within the past 3 years. You should include  specific consideration to the preparation of cost planning of design, preparation of tender documents, evaluation of tender returns, and the management of construction contracts to completion including final account and certification.",
              "name": "relevant experience",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Please provide details of the team members you are proposing to carry out the delivery and lead these areas within the project. Illustrate this using an organogram to show lines of communication and hierarchy.\nSupply details (CV) of all members of your proposed team showing relevant qualifications, professional membership and any  membership any relevant experience and explain why they have been selected for the project.\nThe CV\u0027s should be marked with the codes as below (placed in brackets) next to the name of each individual:\nCode S Senior member of management such as Director or Partner\nCode P Professionally qualified individual with relevant - body membership/status\nCode J Technician and/or trainee acting in a support capacity\nUsing the codes above please complete the pricing schedule demonstrating the appropriate level of support throughout the delivery of your work. Please show sufficient detail to allow consideration of allocated resources relevant to the task",
              "name": "Resources",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-09-30T23:59:59+01:00",
          "maxExtentDate": "2029-09-30T23:59:59+01:00",
          "startDate": "2025-09-22T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "An extension of time for a period (or periods) totalling up to 12 months has been allowed for in case the (separate) construction contract for the works is delayed or extended."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 100000,
          "amountGross": 120000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "To quote you must complete and return the \"Invitation to Quote Response Document\" via the Kent Business Portal (www.kentbusinessportal.org.uk which is a proContract portal)",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-08-28T15:00:00+01:00"
    },
    "title": "Technical Consultancy Services for Fit-Out Works at Folca 2",
    "value": {
      "amount": 100000,
      "amountGross": 120000,
      "currency": "GBP"
    }
  }
}