Invitation to Tender for the Provision of Registrant and Student Panels and Associated Services

{
  "buyer": {
    "id": "GB-PPON-PNVG-6917-QHLP",
    "name": "General Dental Council"
  },
  "date": "2025-08-22T19:05:17+01:00",
  "id": "051059-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058d4d",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "W1G 8DQ",
        "region": "UKI32",
        "streetAddress": "37 Wimpole St"
      },
      "contactPoint": {
        "email": "procurement@gdc-uk.org",
        "name": "Olalekan Odefadehan",
        "telephone": "020 7167 6282"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PNVG-6917-QHLP",
      "identifier": {
        "id": "PNVG-6917-QHLP",
        "scheme": "GB-PPON"
      },
      "name": "General Dental Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-11-21T23:59:59+00:00"
    },
    "description": "The GDC\u2019s core function is to protect the public. This project represents a key task in our strategic commitment to embed user voice, empathy and compassion across all aspects of our work. The panels will play a vital role in enabling the GDC to better hear, understand, and respond to the needs, experiences, perceptions, and expectations of our registrants and students. The voices of registrants and students and the insights they provide will be vital in our work to enhance our effectiveness as a regulator and ensure our approach remains transparent, inclusive, and responsive to the needs of those we regulate.\nThe GDC\u2019s registrant and student panels will ensure we sustain a robust, responsive and independently facilitated approach to involving user voice to inform a wide range of GDC activity. This includes using the panels to develop our understanding of the impacts of factors that are external to the GDC on the dental sector, dental education, the dental workforce, and the public\u0027s access to and experience of dental services.\nThe General Dental Council (GDC) invites responses to our invitation to tender, \u2018Registrant and student panels and associated services\u2019. This invitation breaks our requirements into two LOTs, each with a fixed price element for setting up and management of each of the panels, and a call-off element to allow for undertaking activities with the panels. Bidders are invited to bid for one or both Panels (LOTs).\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://www.delta-esourcing.com/tenders/UK-UK-London:-Research-and-development-consultancy-services./2SX662332H\nTo respond to this opportunity, please click here: \nhttps://www.delta-esourcing.com/respond/2SX662332H",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-22T19:05:17+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "051059-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/051059-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-05T17:00:00+01:00"
    },
    "id": "GDC-2025-014",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Research and development services and related consultancy services",
            "id": "73000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Research and development consultancy services",
            "id": "73200000",
            "scheme": "CPV"
          },
          {
            "description": "Research consultancy services",
            "id": "73210000",
            "scheme": "CPV"
          },
          {
            "description": "Design and execution of research and development",
            "id": "73300000",
            "scheme": "CPV"
          },
          {
            "description": "Social research services",
            "id": "79315000",
            "scheme": "CPV"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Commercial Criteria",
              "name": "Criterion 1",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Quality",
              "name": "Criterion 2",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-11-23T23:59:59+00:00",
          "maxExtentDate": "2029-11-23T23:59:59+00:00",
          "startDate": "2025-11-24T00:00:00+00:00"
        },
        "description": "There are two distinct elements to the registrant panel requirements, element 1 and element 2.\nElement 1: Recruiting and Maintaining a GDC Registrant Panel involves the  recruitment, development and maintenance of a GDC registrant panel that can be called upon to participate in a range of activities.\nElement 2: Undertaking Registrant Panel Activities involves the management of  the end-to-end activity  which needs to include, but not limited to:\n- Selection of the participants for the panel activity.\n- Data protection impact assessment, including consideration of consent, disclosure, data handling, analyses, reporting and retention.\n- Provide a robust and detailed work plan for each panel activity.\n- Invitations and management of the cohort for the panel activity to ensure that the activity is undertaken to the agreed timelines.\n- Design and gain approval for the approach to delivering panel activities.\n- Undertake the activity.\n- Provide the outputs from the panel activity as specified and agreed.",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract will run for an initial two years with the option to renew annually for a further two years."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Registrant Panel Requirements",
        "value": {
          "amountGross": 360000.0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Commercial Criteria",
              "name": "Criterion 1",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Quality Criteria",
              "name": "Criterion 2",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-11-23T23:59:59+00:00",
          "maxExtentDate": "2029-11-23T23:59:59+00:00",
          "startDate": "2025-11-24T00:00:00+00:00"
        },
        "description": "There are two distinct elements to the student panel requirement:\nElement 1: Recruiting and Maintaining a GDC Student Panel. The successful bidder/s must be able to recruit, develop and maintain a GDC student panel that can be called upon to participate in a range of activities.\nElement 2: Undertaking Student Panel Activities . As well as providing participants for each activity, if delivering the activity, the successful bidder/s will need to manage the end-to-end activity, which needs to include but not limited to:\n- Selection of the participants for the panel activity.\n- Data protection impact assessment, including consideration of consent, disclosure, data handling, analyses, reporting and retention.\n- Provide a robust and detailed work plan for each panel activity.\n- Invitations and management of the cohort for the panel activity to ensure that the activity is undertaken to the agreed timelines.\n- Design and gain approval for the approach to delivering panel activities.\n- Undertake the activity.\n- Provide the outputs from the panel activity as specified and agreed.",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "The contract will run for an initial two years with the option to renew annually for a further two years."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Student Panel Requirements",
        "value": {
          "amountGross": 360000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "The Bidder\u2019s proposal will be evaluated using a two-stage process where if the bidders fail to meet the requirements of stage 1 will be discounted and their proposal will not be evaluated against the stage 2 evaluation criteria"
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "To access the Invitation to Tender document and submit your tender please follow the link below, the Access Code is 222AD35555: \nhttps://www.delta-esourcing.com/delta/buyers/select/viewListStatus.html?id=975552681",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-26T12:00:00+01:00"
    },
    "title": "Invitation to Tender for the Provision of Registrant and Student Panels and Associated Services",
    "value": {
      "amountGross": 720000.0,
      "currency": "GBP"
    }
  }
}