Quality Assurance Services, Chelsea and Westminster Hospital NHS Foundation

{
  "buyer": {
    "id": "GB-PPON-PGHW-2767-ZYZT",
    "name": "Chelsea and Westminster Hospital NHS Foundation Trust"
  },
  "date": "2025-08-21T14:35:42+01:00",
  "id": "050559-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05588f",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW10 0XD",
        "region": "UKI33",
        "streetAddress": "Unit G3, Harbour Yard, Chelsea Harbour"
      },
      "contactPoint": {
        "email": "gemma.fahey@nhs.net",
        "name": "Gemma Fahey"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.chelwest.nhs.uk"
      },
      "id": "GB-PPON-PGHW-2767-ZYZT",
      "identifier": {
        "id": "PGHW-2767-ZYZT",
        "scheme": "GB-PPON"
      },
      "name": "Chelsea and Westminster Hospital NHS Foundation Trust",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "documents": [
      {
        "datePublished": "2025-08-21T14:35:42+01:00",
        "description": "Planned procurement notice on Find a Tender",
        "documentType": "plannedProcurementNotice",
        "format": "text/html",
        "id": "050559-2025",
        "noticeType": "UK3",
        "url": "https://www.find-tender.service.gov.uk/Notice/050559-2025"
      }
    ]
  },
  "tag": [
    "planningUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Updating estimated tender submissions dates - new dates Tender notice published est date: 15/09/25.",
        "id": "050559-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-12-01T23:59:59Z"
    },
    "communication": {
      "futureNoticeDate": "2025-09-15T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Standard NHS payment terms."
    },
    "description": "The organisation has two Aseptic units which are used to prepare sterile medication, most of which are chemotherapy drugs. The units have to be compliant with GMP guidelines and as such, need to commission Quality Assurance and microbial monitoring service to maintain the unit and ensure that it is constantly GMP Compliant.",
    "id": "ocds-h6vhtk-05588f",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Environmental quality control services",
            "id": "90714500",
            "scheme": "CPV"
          },
          {
            "description": "System quality assurance assessment and review services",
            "id": "72225000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Environmental quality control services",
            "id": "90714500",
            "scheme": "CPV"
          },
          {
            "description": "System quality assurance assessment and review services",
            "id": "72225000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Environmental quality control services",
            "id": "90714500",
            "scheme": "CPV"
          },
          {
            "description": "System quality assurance assessment and review services",
            "id": "72225000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "Suppliers may bid for one or more of the lots.",
      "maximumLotsAwardedPerSupplier": 1,
      "maximumLotsBidPerSupplier": 2
    },
    "lots": [
      {
        "contractPeriod": {
          "endDate": "2027-12-01T23:59:59Z",
          "maxExtentDate": "2028-12-01T23:59:59Z",
          "startDate": "2025-12-02T00:00:00Z"
        },
        "description": "- Document approval and GMP Audit \u2013 One internal audit per year and support with the preparation of the external audit and be available on the day of the audit\n- Support with relevant action plans from external audit\n- Quality Management Review including specialist advise and clarifications\n- Site visits, monthly meetings and specialist information. Monthly review of quality exception reports and change controls\n- Review errors and provide advice\n- Review of microbiological data reported including microbiological excursions.\n-  Approval of microbiological excursion investigation reports and advice on appropriate course of action(s) in the event of such excursions.\n- Specialist advice and support\n- Releasing UMP and Specials, dealing with defects and recalls for all products including imports and specials which come into the pharmacy",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "By mutual agreement between all parties at the end of the initial term."
        },
        "status": "planned",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Quality Management Systems"
      },
      {
        "contractPeriod": {
          "endDate": "2027-12-01T23:59:59Z",
          "maxExtentDate": "2028-12-01T23:59:59Z",
          "startDate": "2025-12-02T00:00:00Z"
        },
        "description": "For environmental monitoring , work required will cover the following, although this is not an exhaustive list:\n- Provision of micro plates, Broth and all required media\n- Receipt, incubation, reading. Evaluation and electronic reporting of microbiological environmental monitoring plate results\n- Bacterial identification to species level\n- Validation samples\n- Quarterly visit to complete MEM monitoring\n- Annual Broth GPT  (Growth Promotion Testing) of broth used for operative or process validations\n- Quarterly contract review meetings\n- Staff training\n- Client audit of Local QC\n- Fridge mapping when required\n- Transporting samples\n- Air sampling\n- Particle counts",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "By mutual agreement between all parties at the end of the initial term."
        },
        "status": "planned",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Environmental Monitoring"
      },
      {
        "contractPeriod": {
          "endDate": "2027-12-01T23:59:59Z",
          "maxExtentDate": "2028-12-01T23:59:59Z",
          "startDate": "2025-12-02T00:00:00Z"
        },
        "description": "This lot is for suppliers that can offer the services covered within  Lots 1 and 2. \nQMS\n- Document approval and GMP Audit \u2013 One internal audit per year and support with the preparation of the external audit and be available on the day of the audit\n- Support with relevant action plans from external audit\n- Quality Management Review including specialist advise and clarifications\n- Site visits, monthly meetings and specialist information. Monthly review of quality exception reports and change controls\n- Review errors and provide advice\n- Review of microbiological data reported including microbiological excursions.\n-  Approval of microbiological excursion investigation reports and advice on appropriate course of action(s) in the event of such excursions.\n- Specialist advice and support\n- Releasing UMP and Specials, dealing with defects and recalls for all products including imports and specials which come into the pharmacy.\nFor environmental monitoring, work required will cover the following, although this is not an exhaustive list:\n- Provision of micro plates, Broth and all required media\n- Receipt, incubation, reading. Evaluation and electronic reporting of microbiological environmental monitoring plate results\n- Bacterial identification to species level\n- Validation samples\n- Quarterly visit to complete MEM monitoring\n- Annual Broth GPT (Growth Promotion Testing) of broth used for operative or process validations\n- Quarterly contract review meetings\n- Staff training\n- Client audit of Local QC\n- Fridge mapping when required\n- Transporting samples\n- Air sampling\n- Particle counts",
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "By mutual agreement between all parties at the end of the initial term."
        },
        "status": "planned",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Combined Quality Management Systems and Environmental Monitoring"
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "acceleratedRationale": "Qualifying planned procurement notice",
      "isAccelerated": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "planned",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-01T12:00:00+01:00"
    },
    "title": "Quality Assurance Services, Chelsea and Westminster Hospital NHS Foundation",
    "value": {
      "amount": 156000.0,
      "amountGross": 187200.0,
      "currency": "GBP"
    }
  }
}