Tender for the Purchase of Three Tractors and Front and Rear Flail Mowers

{
  "buyer": {
    "id": "GB-PPON-PQBT-5413-HMDT",
    "name": "Powys County Council"
  },
  "date": "2025-08-21T12:53:53+01:00",
  "id": "050523-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058c1d",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Llandrindod Wells",
        "postalCode": "LD1 5LG",
        "region": "UKL24",
        "streetAddress": "County Hall"
      },
      "contactPoint": {
        "email": "commercialservices@powys.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "https://www.powys.gov.uk/"
      },
      "id": "GB-PPON-PQBT-5413-HMDT",
      "identifier": {
        "id": "PQBT-5413-HMDT",
        "scheme": "GB-PPON"
      },
      "name": "Powys County Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "The procurement is being undertaken to fulfil a known requirement for purchasing or tractors and front and rear flail mowers for undertaking verge and hedge maintenance on the Trunk Road network within the County of Powys. The Council has previously procured similar equipment and has a clear understanding of the specification requirements, which are shaped by the operational constraints of the machinery in use."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-11-13T23:59:59+00:00"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "The Council is looking to purchase three new four-wheel drive tractors . The Machines are primarily used for Trunk Road Cyclic maintenance carrying out grass cutting operations and occasional hedge trimming to ensure roads are kept in a safe and serviceable condition throughout the County of Powys. This is undertaken by the Council under contract on behalf of North and Mid Wales Trunk Road Agency . For these functions, an out-front flail and rear hedge brusher is utilised, therefore visibility is key.\nHowever, machines are also used for other activities including ditching and as back-up for the Council\u2019s winter maintenance activities between October and March. \nDue to the locations in which the Machines operate, the size of the Machine is an important consideration; many sections of the highway are not accompanied by a traffic control team when verge cutting. Due to the licence profile of the Council\u2019s, the machines kerb weight cannot be more than 6 tonnes.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-21T12:53:53+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "050523-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/050523-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-19T12:00:00+01:00"
    },
    "id": "itt_119030",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Agricultural machinery",
            "id": "16000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL24"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 60.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Design",
              "numbers": [
                {
                  "number": 10.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Suitability for Grass Cutting Functions",
              "numbers": [
                {
                  "number": 14.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Construction and Delivery Timescales",
              "numbers": [
                {
                  "number": 12.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Community Benefits",
              "numbers": [
                {
                  "number": 4.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2025-11-14T00:00:00+00:00"
        },
        "id": "1",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "It is a minimum requirement of the Council that Bidders must:\n- Be registered with the Central Digital Platform.\n- Provide evidence of existing, or agree to put in place, insurances to the following leves:\n(a) Public \u0026 Product Liability Insurance - 5,000,000 GBP\n(b) Employer\u0027s Liability Insurance - 5,000,000 GBP\n- Confirm acceptance of the Contract Conditions.\n- Agree to work in accordance with the Council\u0027s Disclosure \u0026 Barring Service Policy.\n- Agree to fully abide by and work in accordance with the Council\u0027s Contractors Guidance for Safer Recruitment Policy.",
              "type": "economic"
            },
            {
              "description": "It is a minimum requirement of the Council that Bidders must:\n- Confirm that all staff involved in the delivery of the contract will have received adequate training.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 360000,
          "amountGross": 432000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "Instructions for Suppliers \u2013 Registration on eTenderwales\nPowys County Council will be conducting this tender through the Value Wales e-Tendering portal. This can be found at https://etenderwales.bravosolution.co.uk/home.html, all information may be downloaded and returnedthrough this channel.\nInternet address(es): https://etenderwales.bravosolution.co.uk/home.html\nSuppliers Instructions How to Express Interest in this Tender\n1. Register your company on the eTenderwales portal (this is only required once):- Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk/home.html\n- Click the \u201cClick here to register\u201d link\n- Accept the terms and conditions and click \u201ccontinue\u201d\n- Enter your correct business and user details- Note the username you chose and click \u201cSave\u201d when complete\n- You will shortly receive an email with your unique password (please keep this secure)\n2. Express an Interest in the tender\n- Login to the portal with the username/password\n- Click the \u201cOpen Access ITTs\u201d link.- Click on the relevant ITT to access the content.\n- Click the \u201cExpress Interest\u201d button in the \u201cActions\u201d box on the left-hand side of the page.\n- This will move the ITT into your \u201cMy ITTs\u201d page. (This is a secure area reserved for your projects only).\n- Click on the ITT code, you can now access any attachments by clicking the \u201cSettings and Buyer Attachments\u201d in the \u201cActions\u201d box\n3. Responding to the tender\n- You can now choose to \u201cReply\u201d or \u201cReject\u201d (please give a reason if rejecting)\n- You can now use the \u2018Messages\u2019 function to communicate with the buyer and seek any clarification\n- Note the deadline for completion, then follow the onscreen instructions to complete the ITT\n- There may be a mixture of online \u0026 offline actions for you to perform (there is detailed online help available)\nIf you require any further assistance use the online help, or the eTendering Helpdesk is available Mon \u2013 Fri (8am \u2013 6pm) on:\n- Phone: 0800 069 8634",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en",
        "cy"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-26T12:00:00+01:00"
    },
    "title": "Tender for the Purchase of Three Tractors and Front and Rear Flail Mowers",
    "value": {
      "amount": 360000,
      "amountGross": 432000,
      "currency": "GBP"
    }
  }
}