Asbestos Management Framework

{
  "buyer": {
    "id": "GB-PPON-PCRZ-8927-RMXQ",
    "name": "Tai Hedyn Limited"
  },
  "date": "2025-08-20T16:17:16+01:00",
  "id": "050308-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050545",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Newport",
        "postalCode": "NP20 2DW",
        "region": "UKL21",
        "streetAddress": "Nexus House"
      },
      "contactPoint": {
        "email": "huw.price@hedyn.wales",
        "name": "Huw Price"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.hedyn.wales"
      },
      "id": "GB-PPON-PCRZ-8927-RMXQ",
      "identifier": {
        "id": "PCRZ-8927-RMXQ",
        "scheme": "GB-PPON"
      },
      "name": "Tai Hedyn Limited",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-15T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "As stated in the Invitation to Tender (ITT) Documents"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Introduction \nTai Hedyn Limited (Hedyn) was created on the 1st of April 2025 through the merger of Melin Homes Limited and Newport City Homes Housing Association Limited.\nHedyn provides homes and services to customers across South-east Wales. With approximately 15,000 homes, it is the second largest housing association in Wales, and operates across five local authorities: Blaenau Gwent, Monmouthshire, Newport, Powys, and Torfaen.\nFramework Details\nHedyn wishes to establish a standalone framework for the provision of Asbestos Management. The proposed framework will be for a maximum duration of 48 months..\nThe duration of the framework will be for 24 months. with options to extend for up to a maximum of a further 24 months. \nExtension options will be offered at the discretion of the Association and may be incrementally or offered in full. This and will be subject to satisfactory contractor performance and the framework continuing to meet the requirements of the Association.\nThis framework will be used by all areas of the Association to identify, inspect, manage and remediate asbestos containing materials. Areas of the Association that will use the framework include the building safety team, reactive and planned maintenance teams, voids team, capital works team and estates team.\nServices and works under this framework may range from \u0027ad-hoc\u0027 single tasks to full programmes of works and will vary year on year due to the demands and requirements of the association.\nContractors appointed to each of the lots will not be guaranteed any minimum volumes or values of work.\nAsbestos management services and works are required to comply with the general duties under the Health and Safety at Work Act 1974 (as mended) and more specifically incompliance with duties under the Control of Asbestos Regulations 2012 (\u0027CAR 2012\u0027). The association has an Asbestos Management Plan (\u0027AMP\u0027) which sets out the management of\nAsbestos in its property portfolio.\nAll services and works must be carried out in accordance with all current and any future legislation, regulations or industry guidance as may be brought into force or issued from time to time.\nThe framework will be split into the following lots:\nLot 1 - Asbestos Air Monitoring, Surveying and Bulk Sampling.\nLot 2 - Asbestos Removal and Reinstatement Works",
    "documents": [
      {
        "description": "As stated in the Invitation to Tender (ITT) Documents",
        "documentType": "technicalSpecifications",
        "id": "L-2",
        "url": "www.hedyn.wales"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-20T16:17:16+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "050308-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/050308-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-09T17:00:00+01:00"
    },
    "id": "HEDYN/CYCL/2506",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Asbestos-removal work",
            "id": "45262660",
            "scheme": "CPV"
          },
          {
            "description": "Asbestos removal services",
            "id": "90650000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL21"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL24"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Asbestos-removal work",
            "id": "45262660",
            "scheme": "CPV"
          },
          {
            "description": "Asbestos removal services",
            "id": "90650000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL21"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL24"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "Hedyn requires a separation of duties between Lot 1 and Lot 2. Therefore Bidders are only permitted to submit a Tender Response for one of the lots.",
      "maximumLotsAwardedPerSupplier": 1,
      "maximumLotsBidPerSupplier": 1
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Commercial Response Schedule of Rates (S0R).",
              "name": "Price",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Quality questions relating to the subject matter of the framework and service delivery.",
              "name": "Quality",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-11-30T23:59:59+00:00",
          "maxExtentDate": "2029-11-30T23:59:59+00:00",
          "startDate": "2025-12-01T00:00:00+00:00"
        },
        "description": "Air Monitoring\nThe Association commissions asbestos air monitoring within its properties in order to ensure compliance with CAR 2012 and Asbestos: The Analysts\u0027 Guide - HSG248.Requirements usually take the form of but are not limited to the following:\n\u2022 Personal sampling for the assessment of respirator protection;\n\u2022 Static sampling to assess background levels;\n\u2022 Air monitoring during asbestos removal works;\n\u2022 Air monitoring after asbestos removal works is complete;\n\u2022 Four-stage clearances;\n\u2022 Certificates of re-occupation.\nSurveys\nThe Association commissions asbestos surveys of owned or managed properties in order to ensure compliance with CAR 2012 and Regulations 3 \u0026 10 of the Management of Health and Safety at Work Regulations 1999.Non-Domestic Survey requirements take the form of management surveys, management survey re-inspections, management surveys with targeted Refurbishment and Demolition (R\u0026D) elements or full (R\u0026D) surveys as set out in HSG264 either to parts of or the whole of buildings unless otherwise specified and agreed. Asbestos survey requirements will follow the HSG264 standard, and will take the form of the following;\n\u2022 Management surveys update / review of domestic property.\n\u2022 Management survey update / review of non-domestic communal areas,\nblocks and commercial units.\n\u2022 Management survey with intrusive inspections to pre-defined work\narea(s).\n\u2022 Localised refurbishment and demolition surveys;\n\u2022 Full R\u0026D survey.\nBulk Sampling\nBulk sample analysis requirements usually take the form of analysis requests for completion within a set time of one or more samples of suspected ACMs collected by P402 trained staff. Bulk sample analysis must be undertaken by a UKAS or equivalent accredited laboratory.\nFor full details please refer to the Invitation to Tender (ITT) Documents.\nThe maximum number of contractors to be appointed to this lot is two (2).",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The framework may be extended by up to a maximum of 24 months.\nExtension options will be offered at the discretion of the Association and may be incrementally or offered in full. This and will be subject to satisfactory contractor performance and the framework continuing to meet the requirements of the association"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As stated in the Invitation to Tender (ITT) Documents",
              "type": "economic"
            },
            {
              "description": "As stated in the Invitation to Tender (ITT) Documents",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Air Monitoring, Asbestos Surveys and Bulk Sampling",
        "value": {
          "amount": 800000,
          "amountGross": 960000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Commercial Response Schedule of Rates (SoR)",
              "name": "Price",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Quality questions relating to the subject matter of the framework and service delivery.",
              "name": "Quality",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-11-30T23:59:59+00:00",
          "maxExtentDate": "2029-11-30T23:59:59+00:00",
          "startDate": "2025-12-01T00:00:00+00:00"
        },
        "description": "Hedyn will commission asbestos removals within their domestic and non-domestic properties in order to ensure compliance with CAR 2012.\nAsbestos removal requirements will typically take the form of licensed work, non notifiable licensed work (NNLW) and non licensed work in or on:\n\u2022 Domestic properties;\n\u2022 Non-domestic properties;\n\u2022 Common parts and communal areas of Association owned buildings.\n\u2022 Commercial units and offices;\n\u2022 Removal of fly-tipped waste from the association\u0027s property and land.\nWorks must be carried out in accordance with HSG247 and HSG210.\nThe Association aims to use the services of Licenced Asbestos Removal Companies (LARC) who can provide asbestos removal and reinstatement work, this provides benefits by means of ease of work co-ordination, reduced work timescales, less disruption to Customers, easier purchase ordering and invoicing.\nExamples of re-instatement work may include:\n\u2022 Re-instatement and plastering of ceilings and walls;\n\u2022 Self levelling of floors;\n\u2022 Insulation of roof spaces;\n\u2022 Replacement of loft hatches.\nPlease note not all removal work will require re-instatement work.\nThe LARC can have their own in-house trades or can use subcontractors to provide reinstatement. Where sub-contractors are used the association will expect the LARC to manage the whole process and undertake due diligence in relation to their competence to undertake the work. Hedyn will expect to see regular evidence of due diligence for subcontractors.\nThe maximum number of contractors to be appointed to this lot is three (3).",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "The framework may be extended by up to a maximum of 24 months.\nExtension options will be offered at the discretion of the Association and may be incrementally or offered in full. This and will be subject to satisfactory contractor performance and the framework continuing to meet the requirements of the association"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As stated in the Invitation to Tender (ITT) Documents",
              "type": "economic"
            },
            {
              "description": "As stated in the Invitation to Tender (ITT) Documents",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Asbestos Removal and Reinstatement Works",
        "value": {
          "amount": 1200000,
          "amountGross": 1440000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "As stated in the Invitation to Tender (ITT) Documents",
    "status": "active",
    "submissionMethodDetails": " https://www.delta-esourcing.com/delta/respondToList.html?\nThe Invitation to Tender (ITT) documents can be obtained for each lot using the weblinks below for Hedyn\u0027s E-Tender Portal. This is also the portal where Tender Response must be submitted.\nLot 1 - https://www.delta-esourcing.com/delta/respondToList.html?accessCode=USWRJ55BK3\nLot 2 - https://www.delta-esourcing.com/delta/respondToList.html?accessCode=U3769V4B3M",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "cy",
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "As stated in the Invitation to Tender (ITT) Documents",
        "maximumParticipants": 5,
        "method": "withAndWithoutReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-09-16T12:00:00+01:00"
    },
    "title": "Asbestos Management Framework",
    "value": {
      "amount": 2000000,
      "amountGross": 2400000,
      "currency": "GBP"
    }
  }
}