Geothermal Projects Consultancy Services

{
  "buyer": {
    "id": "GB-UKPRN-10007167",
    "name": "University of York"
  },
  "date": "2025-08-20T09:46:15+01:00",
  "id": "050022-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058aee",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PRDQ-5539-WTHX",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "York",
        "postalCode": "YO10 5DD",
        "region": "UKE21",
        "streetAddress": "Heslington"
      },
      "contactPoint": {
        "email": "rob.allan@york.ac.uk",
        "name": "Rob Allan",
        "telephone": "+44 1904328214"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.york.ac.uk"
      },
      "id": "GB-UKPRN-10007167",
      "identifier": {
        "id": "10007167",
        "scheme": "GB-UKPRN"
      },
      "name": "University of York",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-10T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The University of York (\"the University\") wishes to award a Framework Agreement to a small number of Consultants who have specific and market leading experience in deep geothermal well drilling, or equivalent deep well drilling and operating projects, and this invitation to tender is intended to secure the services of such specialists.\nThe geothermal project is seen as a flagship scheme for the University and wider region, and as such is being well resourced and prioritised. It is hoped that the project once completed shall be of national importance and through the work of the University and government departments shall be replicated at other similar sites which will open the deep geothermal energy market up further in the UK. \nThe City of York Council have expressed an interest to access services through the concluded Framework therefore they are being named as a potential user of Framework services once awarded. City of York Council\u0027s PPON is PQVW-9426-LDJV\nThe Framework shall be awarded as four separate Lots, and bidders are invited to submit tenders for one or more Lots. The tender Lots are as follows, together with anticipated spend per Lot over the four year Framework term: \nLot 1: Geothermal well and rig site design and construction consultancy. Anticipated spend of \u00a30 to \u00a3700,000 incVAT\nLot 2: Integration with geothermal well to site energy network consultancy. Anticipated spend of \u00a30 to \u00a31,100,000 incVAT\nLot 3: Geological surveying, interpretation, modelling and monitoring consultancy. Anticipated spend of \u00a30 to \u00a31,500,000 incVAT\nLot 4: Client supervisor, drilling operation representation consultancy. Anticipated spend of \u00a30 to \u00a3500,000 incVAT\nFurther details of the requirements can be found within the procurement documents that are available to download from the In-Tend procurement portal at: https://in-tendhost.co.uk/york/aspx/Home",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "You may access the tender documents free of charge with no restrictions through the In-Tend procurement portal at: https://in-tendhost.co.uk/york/aspx/Home\nRegistration is simple and once registered the tender document set can be downloaded.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/york/aspx/Home"
      },
      {
        "description": "Technical specifications are contained within the tender documents available to download through the In-Tend portal.",
        "documentType": "technicalSpecifications",
        "id": "L-2",
        "url": "https://in-tendhost.co.uk/york/aspx/Home"
      },
      {
        "datePublished": "2025-08-20T09:46:15+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "050022-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/050022-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-12T00:00:00+01:00"
    },
    "id": "UY PROC 1223",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Consultative engineering and construction services",
            "id": "71310000",
            "scheme": "CPV"
          },
          {
            "description": "Engineering design services",
            "id": "71320000",
            "scheme": "CPV"
          },
          {
            "description": "Mechanical and electrical engineering services",
            "id": "71334000",
            "scheme": "CPV"
          },
          {
            "description": "Geophysical consultancy services",
            "id": "71351210",
            "scheme": "CPV"
          },
          {
            "description": "Construction consultancy services",
            "id": "71530000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE21"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Infrastructure works consultancy services",
            "id": "71311300",
            "scheme": "CPV"
          },
          {
            "description": "Energy-efficiency consultancy services",
            "id": "71314300",
            "scheme": "CPV"
          },
          {
            "description": "Engineering design services for mechanical and electrical installations for buildings",
            "id": "71321000",
            "scheme": "CPV"
          },
          {
            "description": "Construction consultancy services",
            "id": "71530000",
            "scheme": "CPV"
          },
          {
            "description": "Design consultancy services",
            "id": "79415200",
            "scheme": "CPV"
          }
        ],
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            "countryName": "United Kingdom",
            "region": "UKE21"
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        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Geological and geophysical consultancy services",
            "id": "71351200",
            "scheme": "CPV"
          },
          {
            "description": "Geophysical consultancy services",
            "id": "71351210",
            "scheme": "CPV"
          },
          {
            "description": "Seismic processing services",
            "id": "71352140",
            "scheme": "CPV"
          },
          {
            "description": "Surveying services",
            "id": "71355000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE21"
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        ],
        "id": "3",
        "relatedLot": "3"
      },
      {
        "additionalClassifications": [
          {
            "description": "Geological and geophysical consultancy services",
            "id": "71351200",
            "scheme": "CPV"
          },
          {
            "description": "Construction consultancy services",
            "id": "71530000",
            "scheme": "CPV"
          },
          {
            "description": "Well-drilling and production services",
            "id": "76430000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE21"
          }
        ],
        "id": "4",
        "relatedLot": "4"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "Tenderers may bid for one of more Framework Lot, and each Lot shall be evaluated and awarded independently of the other Lots."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Technical ranking together with consideration of the commercial terms as set out in the tender documents.",
              "name": "Technical",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Commercial ranking together with consideration of the technical terms as set out in the tender documents.",
              "name": "Commercial",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-10-31T23:59:59Z",
          "maxExtentDate": "2029-10-31T23:59:59Z",
          "startDate": "2025-11-01T00:00:00Z"
        },
        "description": "The successful Consultant appointed to Lot 1 shall be required to deliver the following services as a minimum to support the University\u0027s deep geothermal well project delivery, providing specific geological, well, rig site design consultancy services: \nProvide advice and support to enable the University to achieve all relevant permissions and permitting required to establish and operate the drilling site(s), including the planning process (the consultant is not expected to write planning applications in full or conduct legal work regarding  planning, services shall be limited to purely technical input).\nAssist the University from a technical perspective with the University\u0027s community engagement processes ensuring local stakeholders are suitably informed. The consultant will support engagement with stakeholders by providing materials or technical input to allow the University to communicate the works across the multiple forums. \nProvide technical support with regard to all pre drilling activities\nThe consultant will be required to support the completion of a concept well design and site set up plan to be issued to bidding contractors as part of the tender. The development of this design will be the responsibility of the contractors who win the tender. We would expect the consultant to provide a technical critique of the further stages of the design carried out by the contractor.\nSupport the procurement of the drilling contractor - providing support at the tender evaluation and contract award stage. The consultant shall be expected to provide specialist oversight and assistance in reviewing the tender submissions from a technical perspective. \nThe Consultant shall assist with the cost review of the drilling bidders \u0027open book\u0027 approach, providing technical advice as well as any benchmarking data held by the Consultant. The Consultant shall also be required to provide comment on the proposed pricing structure of key materials in line with their experience of past drilling operations.\nThe Consultant shall provide technical oversight and support the University with regard to reviewing all technical designs and plans produced by the drilling contractor for all wells.\nThe Consultant will be expected to attend meetings with the drilling manager and contractors design consultants to provide technical support to the UoY in making sure that what is told to the UoY by the contractors is acceptable.\nFor the initial well drilling all processes shall be under the control of the drilling contractor, however the consultant will be expected to attend meetings with the drilling manager and contractors design consultants to provide technical support to the University in a technical support role. This shall be the case for the second and any subsequent wells also.\nThe Consultant shall provide specification for well testing that the University should be expecting to see from the drilling contractor. The consultant shall provide technical advice on any well testing methodologies.The Consultant shall oversee testing on behalf of the University and provide oversight of the tests being carried out by the drilling contractor, as well as a critiquing and challenging the test results\nThe Consultant shall be required to provide all relevant associated services to facilitate the deep geothermal well projects full delivery. \nDuring the drilling phase the Consultant shall be required to provide specialist support to the University with regard to utilisation of heat produced (heat and flow rate analysis etc shall be required as a minimum).\nThe Consultant shall provide consultancy services throughout the drilling stage, supporting the University as a \u0027critical friend\u0027 providing timely technical support.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Certain sub-threshold supplementary services may be awarded through the Framework Lots where they are similar in nature and not substantially different from the Framework Lot services. Any such supplementary services awarded as options shall not exceed Framework published value, and shall be connected to the delivery of deep geothermal well projects."
        },
        "renewal": {
          "description": "The Framework shall run for an initial period of two years, with a further two year extension option to be agreed with mutual consent. The maximum term for the Framework shall be four years from the Framework start date. It is anticipated that individual contracts may be awarded (called off) within the term of the Framework which may extend beyond the framework end date within the constraints of the Procurement Act 2023."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please refer to the tender documents and Schedule 7 the Procurement Specific Questionnaire.",
              "type": "economic"
            },
            {
              "description": "Please refer to the tender documents and Schedule 7 the Procurement Specific Questionnaire.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Geothermal well and rig site design and construction consultancy",
        "value": {
          "amountGross": 530000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Technical ranking together with consideration of the commercial terms as set out in the tender documents.",
              "name": "Technical",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Commercial ranking together with consideration of the technical terms as set out in the tender documents.",
              "name": "Commercial",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-10-31T23:59:59Z",
          "maxExtentDate": "2029-10-31T23:59:59Z",
          "startDate": "2025-11-01T00:00:00Z"
        },
        "description": "The successful Consultant appointed to Lot 2 shall be required to deliver the following technical design and other services as a minimum to support the University\u0027s deep geothermal well project delivery, providing specific integration of geothermal well to site energy network and site energy network design consultancy services:  \nThe Consultant shall provide post drilling operational site preparation design and technical support services with regard to the site energy network for the heat/energy production phase of the project. In order to do this the Consultant shall be expected to deliver supplementary services such as but not limited to civils and mechanical and electrical design services. \nConsultants shall have the ability to design district heating integration so that heat can be transferred throughout the University Campus and beyond if viable.  \nThe consultant will be expected to review all finalised site plans and designs produced by the winning energy generation contractor on behalf of the University prior to construction commencing.  \nThe site setup / ground preparation will be expected to be done and checked by the drilling contractor as it is their rig being used. But the consultant is expected to be able to provide some technical input from the client side as to how those conditions might be achieved.\nProvide technical support to the UoY as the contractor installs and commissioning the above ground infrastructure. Particularly looking at the interaction between the well performance and testing to the performance when connected. \nThe Consultant shall provide specialist design services to produce a concept design to RIBA Stage 3 for the production equipment and works required to obtain and utilise the hot water from the well, and the connection to the University\u0027s wider energy infrastructure.\nProvide operations phase procurement technical support.\nThe consultant shall provide some specific energy modelling services with regard to the heat and energy production from the well(s)\nThe consultant shall provide the University as client with operations phase client overview during the energy infrastructure works and implementation. \nThe Consultant shall be required to provide all relevant associated services to facilitate the deep geothermal well projects full delivery.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "2",
        "options": {
          "description": "Certain sub-threshold supplementary services may be awarded through the Framework Lots where they are similar in nature and not substantially different from the Framework Lot services. Any such supplementary services awarded as options shall not exceed Framework published value, and shall be connected to the delivery of deep geothermal well projects."
        },
        "renewal": {
          "description": "The Framework shall run for an initial period of two years, with a further two year extension option to be agreed with mutual consent. The maximum term for the Framework shall be four years from the Framework start date. It is anticipated that individual contracts may be awarded (called off) within the term of the Framework which may extend beyond the framework end date within the constraints of the Procurement Act 2023."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please refer to the tender documents and Schedule 7 the Procurement Specific Questionnaire.",
              "type": "economic"
            },
            {
              "description": "Please refer to the tender documents and Schedule 7 the Procurement Specific Questionnaire.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Integration of Geothermal Well to Site Energy Network",
        "value": {
          "amountGross": 850000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Technical ranking together with consideration of the commercial terms as set out in the tender documents.",
              "name": "Technical",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Commercial ranking together with consideration of the technical terms as set out in the tender documents.",
              "name": "Commercial",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-10-31T23:59:59Z",
          "maxExtentDate": "2029-10-31T23:59:59Z",
          "startDate": "2025-11-01T00:00:00Z"
        },
        "description": "The successful Consultant appointed to Lot 3 shall be required to deliver the following services as a minimum to support the University\u0027s deep geothermal well project delivery, providing specific geological surveying, interpretation, modelling and monitoring  consultancy services: \nThe consultant shall provide some further and ongoing surface exploration phase consultancy support, including;\nSeismic data analysis and interpretation to assist in determining the target site(s) for the wells\nCarry out additional seismic surveys if required\nThe consultant shall provide critique and comment on geological models and surveys, and shall evaluate targets identified by the geological models and provide feedback on the technical feasibility of reaching them.\nTo provide some on-going seismic monitoring during the drilling phase of the project\nThe Consultant shall be required to provide ad-hoc specialist support for site or ground testing when required\nThe consultant will be required to review seismic data as required and report findings to the University.\nThe Consultant shall be required to provide all relevant associated services to facilitate the deep geothermal well projects full delivery.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "3",
        "options": {
          "description": "Certain sub-threshold supplementary services may be awarded through the Framework Lots where they are similar in nature and not substantially different from the Framework Lot services. Any such supplementary services awarded as options shall not exceed Framework published value, and shall be connected to the delivery of deep geothermal well projects."
        },
        "renewal": {
          "description": "The Framework shall run for an initial period of two years, with a further two year extension option to be agreed with mutual consent. The maximum term for the Framework shall be four years from the Framework start date. It is anticipated that individual contracts may be awarded (called off) within the term of the Framework which may extend beyond the framework end date within the constraints of the Procurement Act 2023."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please refer to the tender documents and Schedule 7 the Procurement Specific Questionnaire.",
              "type": "economic"
            },
            {
              "description": "Please refer to the tender documents and Schedule 7 the Procurement Specific Questionnaire.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Geological Surveying, Interpretation, Modelling and Monitoring",
        "value": {
          "amountGross": 1130000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Technical ranking together with consideration of the commercial terms as set out in the tender documents.",
              "name": "Technical",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Commercial ranking together with consideration of the technical terms as set out in the tender documents.",
              "name": "Commercial",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-10-31T23:59:59Z",
          "maxExtentDate": "2029-10-31T23:59:59Z",
          "startDate": "2025-11-01T00:00:00Z"
        },
        "description": "The successful Consultant appointed to Lot 4 shall be required to deliver the following services as a minimum to support the University\u0027s deep geothermal well project delivery, providing specific University (client) supervisor / drilling operations representative consultancy services: \nSign off drilling plans\nProvide regular oversight of the drilling contractor on behalf of the client\nProvide a regular site presence \nHave proven previous experience of drilling management\nThe Consultant shall be required to provide all relevant associated services to facilitate the deep geothermal well projects full delivery.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "4",
        "options": {
          "description": "Certain sub-threshold supplementary services may be awarded through the Framework Lots where they are similar in nature and not substantially different from the Framework Lot services. Any such supplementary services awarded as options shall not exceed Framework published value, and shall be connected to the delivery of deep geothermal well projects."
        },
        "renewal": {
          "description": "The Framework shall run for an initial period of two years, with a further two year extension option to be agreed with mutual consent. The maximum term for the Framework shall be four years from the Framework start date. It is anticipated that individual contracts may be awarded (called off) within the term of the Framework which may extend beyond the framework end date within the constraints of the Procurement Act 2023."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please refer to the tender documents and Schedule 7 the Procurement Specific Questionnaire.",
              "type": "economic"
            },
            {
              "description": "Please refer to the tender documents and Schedule 7 the Procurement Specific Questionnaire.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Client Supervisor / Drilling Operations Representative",
        "value": {
          "amountGross": 400000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "participationFees": [
      {
        "description": "There shall be no fee charged to be a member of the concluded Framework agreement.",
        "id": "ocds-h6vhtk-058aee",
        "type": [
          "win"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "Tenders are to be uploaded to the project via the In-Tend procurement portal at: https://in-tendhost.co.uk/york/aspx/Home\nPlease ensure sufficient time is allowed when uploading tender documents as once the closing date and time has passed tenderers shall no longer be able to upload submission documents.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "The City of York Council has expressed an interest to access and award services through one or more of the Framework Lots and their estimated spend has been included within the anticipated Framework Lot spend. the City of York Council\u0027s OCID number is: ocds-h6vhtk-05829d\nTo date the City of York Council are exploring the potential of deep geothermal well heat an energy at an early stage and there is no specific project identified, however this Framework shall give the City of York Council a compliant route to procure the services if required and no commitment can be made to any level of spend.",
        "buyerLocationRestrictions": [
          {
            "gazetteer": {
              "identifiers": [
                "UKE21"
              ],
              "scheme": "GB-ITL"
            }
          }
        ],
        "description": "Contracts shall be awarded (called off) the Framework Lot in the following ways: \n(i) By re-opening competition through the Framework Lot with all capable suppliers on the Lot given an opportunity to bid.\n(ii) By direct award to a capable provided based on the Framework ranking",
        "method": "withAndWithoutReopeningCompetition",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-09-19T12:00:00+01:00"
    },
    "title": "Geothermal Projects Consultancy Services",
    "value": {
      "amountGross": 3800000,
      "currency": "GBP"
    }
  }
}