← Back to opportunities

RHUL-25037 Student Records System (SaaS)

Royal Holloway and Bedford New College

Buyer Contact Info

Buyer Name: Royal Holloway and Bedford New College

Buyer Address: Royal Holloway University of London, Egham Hill, Egham, UKJ25, TW20 0EX, United Kingdom

Contact Email: procurement@rhul.ac.uk

Status
complete
Procedure
selective
Value
7200000.0 GBP
Published
19 Aug 2025, 09:58
Deadline
n/a
Contract Start
30 Sep 2025, 23:00
Contract End
30 Sep 2032, 22:59
Category
n/a
CPV
72263000 - Software implementation services
Region
n/a
Awarded To
TECHNOLOGY ONE UK LIMITED
Official Source
Open Find a Tender

Description

A Student Records (SaaS) System, including implementation services.

Linked Documents

No linked documents found for this notice.

Opportunity Context

Lots

Lot LOT-0000 Status: complete

Raw Notice JSON

Expand raw payload
{
  "awards": [
    {
      "aboveThreshold": true,
      "assessmentSummariesDateSent": "2025-08-19T00:00:00+01:00",
      "contractPeriod": {
        "endDate": "2032-09-30T23:59:59+01:00",
        "maxExtentDate": "2037-09-30T23:59:59+01:00",
        "startDate": "2025-10-01T00:00:00+01:00"
      },
      "date": "2025-08-19T00:00:00+01:00",
      "documents": [
        {
          "datePublished": "2025-08-19T10:58:45+01:00",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "049755-2025",
          "noticeType": "UK6",
          "url": "https://www.find-tender.service.gov.uk/Notice/049755-2025"
        }
      ],
      "hasOptions": true,
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Software implementation services",
              "id": "72263000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKJ2"
            }
          ],
          "id": "LOT-0000",
          "relatedLot": "LOT-0000"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2025-09-12T23:59:59+01:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "options": {
        "description": "Additional related modules and or associated integration costs"
      },
      "relatedLots": [
        "LOT-0000"
      ],
      "renewal": {
        "description": "First extension = three (3) years from 1st October 2032\nSecond extension = two (2) years from 1st October 2035\nSubject to both parties agreement."
      },
      "standstillPeriod": {
        "endDate": "2025-08-29T23:59:59+01:00"
      },
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-05234413",
          "name": "TECHNOLOGY ONE UK LIMITED"
        }
      ],
      "value": {
        "amount": 7200000,
        "amountGross": 8620000,
        "currency": "GBP"
      }
    }
  ],
  "bids": {
    "details": [
      {
        "id": "1",
        "relatedLots": [
          "LOT-0000"
        ],
        "status": "valid",
        "tenderers": [
          {
            "id": "GB-COH-05234413",
            "name": "TECHNOLOGY ONE UK LIMITED"
          }
        ]
      },
      {
        "id": "2",
        "relatedLots": [
          "LOT-0000"
        ],
        "status": "valid",
        "tenderers": [
          {
            "id": "GB-COH-07853571",
            "name": "ELLUCIAN GLOBAL LIMITED"
          }
        ]
      }
    ],
    "statistics": [
      {
        "id": "1",
        "measure": "bids",
        "relatedLot": "LOT-0000",
        "value": 2
      },
      {
        "id": "2",
        "measure": "finalStageBids",
        "relatedLot": "LOT-0000",
        "value": 2
      },
      {
        "id": "3",
        "measure": "smeFinalStageBids",
        "relatedLot": "LOT-0000",
        "value": 1
      },
      {
        "id": "4",
        "measure": "vcseFinalStageBids",
        "relatedLot": "LOT-0000",
        "value": 0
      }
    ]
  },
  "buyer": {
    "id": "GB-COH-RC000823",
    "name": "Royal Holloway and Bedford New College"
  },
  "date": "2025-08-19T10:58:45+01:00",
  "id": "049755-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04fcb9",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PRVY-6462-QBVG",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Egham",
        "postalCode": "TW20 0EX",
        "region": "UKJ25",
        "streetAddress": "Royal Holloway University of London, Egham Hill"
      },
      "contactPoint": {
        "email": "procurement@rhul.ac.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-RC000823",
      "identifier": {
        "id": "RC000823",
        "scheme": "GB-COH"
      },
      "name": "Royal Holloway and Bedford New College",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PZPW-9873-HZMR",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "EC4A 1JP",
        "region": "UKI31",
        "streetAddress": "12 New Fetter Lane"
      },
      "details": {
        "scale": "sme",
        "url": "https://www.ellucian.com/emea-ap",
        "vcse": false
      },
      "id": "GB-COH-07853571",
      "identifier": {
        "id": "07853571",
        "scheme": "GB-COH"
      },
      "name": "ELLUCIAN GLOBAL LIMITED",
      "roles": [
        "tenderer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PTCZ-9264-VLHR",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Reading",
        "postalCode": "RG1 3BD",
        "region": "UKJ11",
        "streetAddress": "Fourth Floor Abbots House"
      },
      "contactPoint": {
        "email": "t1ukportals@technology1.com"
      },
      "details": {
        "publicServiceMissionOrganization": false,
        "scale": "large",
        "shelteredWorkshop": false,
        "url": "https://www.technology1.co.uk/",
        "vcse": false
      },
      "id": "GB-COH-05234413",
      "identifier": {
        "id": "05234413",
        "scheme": "GB-COH"
      },
      "name": "TECHNOLOGY ONE UK LIMITED",
      "roles": [
        "supplier",
        "tenderer"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "A Student Records (SaaS) System, including implementation services.",
    "id": "RHUL-25037",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "LOT-0000",
        "status": "complete"
      }
    ],
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "complete",
    "title": "RHUL-25037 Student Records System (SaaS)"
  }
}