Aspire Academy Trust - Provision of Outsourced Catering Service

{
  "buyer": {
    "id": "GB-PPON-PRMG-1387-DLGR",
    "name": "Aspire Academy Trust"
  },
  "date": "2025-08-15T12:37:17+01:00",
  "id": "049116-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0588e2",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Totnes",
        "postalCode": "TQ9 5RW",
        "region": "UKK43",
        "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes"
      },
      "contactPoint": {
        "email": "josie.medforth@phplaw.co.uk",
        "name": "Josie Medforth"
      },
      "id": "GB-PPON-PPRM-9434-VNYQ",
      "identifier": {
        "id": "PPRM-9434-VNYQ",
        "scheme": "GB-PPON"
      },
      "name": "PHP Law LLP",
      "roleDetails": "Procurement Consultant",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "St Austell",
        "postalCode": "PL25 4FD",
        "region": "UKK30",
        "streetAddress": "Unit 20 St Austell Business Park"
      },
      "contactPoint": {
        "email": "josie.medforth@phplaw.co.uk",
        "name": "Julie Brooks"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PRMG-1387-DLGR",
      "identifier": {
        "id": "PRMG-1387-DLGR",
        "scheme": "GB-PPON"
      },
      "name": "Aspire Academy Trust",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-24T23:59:59Z"
    },
    "contractTerms": {
      "financialTerms": "The Contractor shall submit invoices and associated documentation. The Trust requires the invoices received to be by academy broken down as follows: Adult Paid Hospitality KS1 FSM KS1 UFSM KS2 Paid KS2 SS FSM Staff Duty Nursery Snacks Nursery Meals Each month the Trust undertakes a meal reconciliation with each academy to this invoice and will meet with the Contractor to discuss all discrepancies which are then credited back to the Trust the following month if the discrepancy is agreed.Meal payments are received by the school via ParentPay. At the end of each monthly accounting period, the Contractor shall invoice the Trust for the number of UIFSM \u0026 FSM meals provided multiplied by the FSM/UIFSM cost per meal, one invoice, broken down by school. Invoices are then reconciled with the catering figures. Depending on whether there is a guaranteed position subsidy or payment to the Trust, for each school commercial offer, this should be invoiced or paid to the Trust on a monthly basis, broken down by 12 equal payments Where, during a monthly period, it has been identified, and agreed, that adjustments are required (in respect of service credits, additional works, errors or omissions), these will be taken account of within the invoice for the following month."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The proposed contract will be for the provision of Outsourced Catering Service to the Trust. The Trust is seeking a Contractor that will deliver the service for this contract, providing a high-quality service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to support the delivery of the catering services requirement. In addition to the above, the Contractor shall: a. work in partnership with the Trust, operating at Trust level, demonstrating a centralised approach that offers transparency and visibility of management information, KPI and financial performance. This will allow for a robust level of oversight regarding contract delivery as a whole.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-15T12:37:17+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "049116-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/049116-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-29T11:00:00+00:00"
    },
    "id": "ASP01.49",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School catering services",
            "id": "55524000",
            "scheme": "CPV"
          },
          {
            "description": "Catering services",
            "id": "55520000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK3"
          }
        ],
        "id": "LOT-0000",
        "relatedLot": "LOT-0000"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Proposed Service Model 5.0% Service Model Case Study 5.0% Menu Selection - Primary 10.0% Menu Selection \u2013 Nursery \u0026 Lunches 5.0% Inclusive Safe \u0026 Compliant Meal Provision 10.0% Catering Service provision - Serveries 5.0% Catering Service Provision \u2013 Relief Staff 10.0% Catering Service Provision \u2013 Staff Retention 5.0% Catering Service Delivery \u2013 Training \u0026 Recruitment 10.0% Contract Management Structure 5.0% Contract Reporting \u0026 Service Quality Monitoring 5.0% Complaint Management 5.0% Mobilisation Plan 5.0% Added Value 10.0% Sustainability 5.0%",
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Agreed Position Year 1 - 7.5% Agreed Position Year 1-14 - 7.5% Alternative Position Year 1 - 7.5% Alternative Position Year 1-4 - 7.5% Agreed Position Approach - 5% Alternative Position Approach - 5%",
              "name": "Guaranteed Position",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-08-31T23:59:59Z",
          "maxExtentDate": "2031-08-31T23:59:59Z",
          "startDate": "2026-01-05T00:00:00Z"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "LOT-0000",
        "options": {
          "description": "Contract value has account for the potential for additional schools joining the Trust during the Contract ter"
        },
        "renewal": {
          "description": "Two further years (3.8+1+1)"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "A financial appraisal will be based upon a credit check.",
              "type": "economic"
            },
            {
              "description": "Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer\u2019s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 11000000,
          "amountGross": 13200000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "1. Financial Inflation and Rising Costs: Food price inflation, energy bills, and wage increases. Caterers locked into long-term contracts may struggle to remain profitable, risking service quality or contract withdrawal. Staffing Challenges Recruitment Difficulties: Shortages of skilled catering staff, especially in rural or low-income areas. Difficulty attracting and retaining staff due to limited pay and benefits. Training Gaps: Inadequate training in food safety, allergens, and safeguarding can lead to compliance issues. Reputational and Compliance Risks Non-compliance with School Food Standards can result in reputational damage and regulatory scrutiny. Non=compliance with the tender specification or compliance requirement",
    "status": "active",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97094\u0026B=",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "hasElectronicAuction": true
    },
    "tenderPeriod": {
      "endDate": "2025-09-29T11:00:00+00:00"
    },
    "title": "Aspire Academy Trust - Provision of Outsourced Catering Service",
    "value": {
      "amount": 11000000,
      "amountGross": 13200000,
      "currency": "GBP"
    }
  }
}