CPU 7040 Fleet Services Management Software System

{
  "buyer": {
    "id": "GB-PPON-PZGG-1891-TDCX",
    "name": "Nottingham City Council"
  },
  "date": "2025-08-14T23:34:12+01:00",
  "id": "048960-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058879",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Nottingham",
        "postalCode": "NG2 3NG",
        "region": "UKF14",
        "streetAddress": "Loxley House"
      },
      "contactPoint": {
        "email": "procurement@nottinghamcity.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PZGG-1891-TDCX",
      "identifier": {
        "id": "PZGG-1891-TDCX",
        "scheme": "GB-PPON"
      },
      "name": "Nottingham City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
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  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-01T23:59:59Z"
    },
    "description": "The supplier shall be responsible for the provision, implementation, support, and maintenance of a comprehensive Fleet Management System (FMS) to replace the Council\u0027s existing solution. The system must support the full lifecycle management of fleet assets and be delivered as a secure, cloud-hosted, web-based platform.\nThe Authority\u0027s Fleet Management System (FMS) is used to manage all our fleet vehicles and assets as well as some externally owned assets, allowing us to schedule and control periodic maintenance and inspections, plan maintenance events, manage unplanned maintenance repairs and provide a full audit trail.\nThe system also controls jobs in our three workshops, including raising job cards, recording hours works by technicians and parts used, meaning NCC are looking for a workshop centric system.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-14T23:34:12+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "048960-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/048960-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-15T23:59:59+01:00"
    },
    "hasRecurrence": true,
    "id": "7040",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Office and computing machinery, equipment and supplies except furniture and software packages",
            "id": "30000000",
            "scheme": "CPV"
          },
          {
            "description": "Vehicle-fleet-support services",
            "id": "50111110",
            "scheme": "CPV"
          },
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF1"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "System functionality",
              "numbers": [
                {
                  "number": 18.75,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Workshop functionality",
              "numbers": [
                {
                  "number": 12.5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Implementation and data migration",
              "numbers": [
                {
                  "number": 6.25,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "System maintenance",
              "numbers": [
                {
                  "number": 6.25,
                  "weight": "percentageExact"
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              ],
              "type": "quality"
            },
            {
              "name": "Integrations",
              "numbers": [
                {
                  "number": 6.25,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Reporting",
              "numbers": [
                {
                  "number": 6.25,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social value",
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                  "weight": "percentageExact"
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              "type": "quality"
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            {
              "name": "Training",
              "numbers": [
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              "type": "quality"
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        },
        "contractPeriod": {
          "endDate": "2030-02-28T23:59:59Z",
          "maxExtentDate": "2032-02-28T23:59:59Z",
          "startDate": "2026-03-01T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "2x12-month extensions available of contract being delivered effectively."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 250000,
          "amountGross": 300000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This tender will be undertaken as a Competitive Flexible Procedure in accordance with Section (section 20(2)(b)) of the PA2023. \nThe procedure will comprise the following tender stages: \n\u2022\tStage 1: Tender Notice with Invitation to Submit Initial Tenders\n\u2022\tStage 2: Selection \u0026 Shortlisting \n\u2022\tStage 3: Invitation to Product Demonstration/Dialogue\n\u2022\tStage 4: Negotiation (subject to requirement)\n\u2022\tStage 5: Invitation to submit Final Tender \n\u2022\tStage 6: Assess BAFO\n\u2022\tStage 7: Award Stage\nThis process is being used and there is no need to undertake a formal participation stage, but it is beneficial to include stages to engage with suppliers to help them understand the requirement or help the Authority to understand your solution further in order to achieve value for money.\nThe Authority reserves the right to award the contract without further negotiation to the tenderer submitting the highest scoring initial bid if that bid meets the requirements of the Authority in its entirety without the need for any subsequent negotiation."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2031-02-01T23:59:59Z"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "www.eastmidstenders.org",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-24T23:59:59+01:00"
    },
    "title": "CPU 7040 Fleet Services Management Software System",
    "value": {
      "amount": 250000,
      "amountGross": 300000,
      "currency": "GBP"
    }
  }
}