Security/Guarding Services

{
  "buyer": {
    "id": "GB-UKPRN-10001465",
    "name": "Bath College"
  },
  "date": "2025-08-14T15:07:14+01:00",
  "id": "048835-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058298",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PVHZ-7995-LJXV",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "BATH",
        "postalCode": "BA1 1UP",
        "region": "UKK12",
        "streetAddress": "Avon Street"
      },
      "contactPoint": {
        "email": "laura.king@bathcollege.ac.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.bathcollege.ac.uk"
      },
      "id": "GB-UKPRN-10001465",
      "identifier": {
        "id": "10001465",
        "scheme": "GB-UKPRN"
      },
      "name": "Bath College",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Presentation date added should more than one contractor be selected at evaluation.",
        "id": "048835-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-09-19T23:59:59+01:00"
    },
    "description": "The provision of physical guarding within an Education establishment as follows:\n4.1\tSecurity Contractor shall:\n4.1.1\tProvide an onsite manager (this can be one contact who is available on either Campus);\n4.1.2\tEnsure that Safer Recruitment processes are followed, in line with the College\u0027s recruitment procedures;\n4.1.3\tUse the College logo on all marketing and promotional material relating to work at the College;\n4.1.4\tWork with the College to identify areas of concern, incidents and improvements that could be considered;\n4.1.5\tProvide detailed information on incidents, developments and other information as requested by the College\u0027s Authorised Officer;\n4.1.6\tWork with the College to monitor students who may be at risk and inform Welfare immediately of any concerns;\n4.1.7\tWork with the Authorised Officer and the College\u0027s Designated Safeguarding Lead to support with tutorials and/or campaigns to raise awareness of \u0027keeping safe\u0027;\n4.1.8\tWork with the College to provide Security for marketing events and activities, including but not limited to College Open Days;\n4.1.9\tWork with the College to provide innovative approaches to the management of Security utilising any new technologies and equipment;\n4.1.10\tTake responsibility for monitoring the CCTV cameras on both Campuses, working with the College\u0027s ICT Department to ensure there are no breaches of Security and that the Security Contractor meet the requirements of Cyber Security as required by the College;\n4.1.11\tRespond to Subject Access Requests for CCTV images, following the College\u0027s Policy on \u0027CCTV and BWV\u0027 and working with the College\u0027s Authorised Officer;\n4.1.12\tUse body worn video cameras in line with the College\u0027s Policy on \u0027CCTV and BWV\u0027 and cameras must only be used for the purposes of reduction and prevention of incidents and crime;\n4.1.13\tBWV must not be used at any other time other than that stated in 4.1.7 and in line with the College\u0027s Policy;\n4.1.14\tCheck ID badges and carry out random checks of ID badges;\n4.1.15\tCarry out stop and search working within the College\u0027s Search and Confiscation Policy as instructed by the Authorised Officer or as and when requested by a member of College staff;\n4.1.16\tDeal proactively with any anti social behaviour on Campus at all times, linking with Student Welfare where appropriate;\n4.1.17\tAssist the College with safe evacuation and invacuation as outlined in the College\u0027s Policy \u0027Emergency Procedures\u0027;\n4.1.18\tProvide accurate and timely information to the Authorised Officer on any incidents, including protecting the scene and liaison with the Emergency Services and Estates Team during emergency response;\n4.1.19\tProvide lock up to campuses on a routine basis and ad hoc times as requested by the Authorised Officer;\n4.1.20\tProvide an out of hours call out to alarm notifications to both main Campuses, ensuring the Authorised Officer is regularly informed of activations;\n4.1.21\tProvide ad hoc security cover as and when required by the Authorised Officer;\n4.1.22\tRequirements for Security on site at each campus are supplied in the table below;\nCampus\nOn Site Security Staff Rota\nRequirement\nBath City Centre\n0800 - 1500\n1400 - 1900 (M/T/F) 2130 (W/T)\nRegular Patrol of Campus\nSomer Valley\n0800 - 1500\n1400 - 1900 (M/T/F) 2130 (W/T)\nRegular Patrol of Campus\nTwerton\n1200 - 1230\n1330 - 1400\tPatrol both campuses and check with Tutors for any issues during Spring and Summer term only\nThis rota is based upon 42 weeks, covering the main term time weeks of 38 and any requirements outside of terms will be negotiated with the Authorised Officer in advance, giving 1 month notice.  Within the Autumn term there will be a requirement for the following;\nCampus\nOn Site Security Staff Rota\nRequirement\nBath City Centre\n0800 - 1500\n0830 - 1900 (M/T/F) 2130 (W/T)\nRegular Patrol of Campus\nSomer Valley\n0800 - 1330\n0830 - 1900 (M/T/F) 2130 (W/T)\nRegular Patrol of Campus\nNote:  A review of provision of the above will be made prior to the end of the Autumn term.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-4073",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4073"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-4074",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4074"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-4075",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4075"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-4091",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4091"
      },
      {
        "datePublished": "2025-08-14T15:07:14+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "048835-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/048835-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-20T23:59:00+01:00"
    },
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-058298",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Security services",
            "id": "79710000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "pricing must be completed within the pricing schedule attached to the notice",
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "12 quality ratings must be satisfied and scoring will be made against these quality ratings.\nThe tender can be completed in any format, however, it must provide evidence of how the contract will be delivered, including any evidence that the quality ratings can be met.  Evidence must be provided if scoring is to be accurate.  Lack of evidence against the quality ratings and contract will result in either no scores, or low scores.\nAny added value above and beyond that laid out in the contract can be submitted as additional information.\nThe College would prefer the current staff to remain with the College under negotiation due to the recruitment processes and retained knowledge.\nShould more than one contractor be selected at initial scoring it is likely that a presentation will be requested.  The date for these will be Monday 15 September 2025.",
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2026-09-29T23:59:59+01:00",
          "maxExtentDate": "2028-09-29T23:59:59+01:00",
          "startDate": "2025-09-29T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "an option to extend for a further 12 months, plus a further 12 months at the end of this period."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Membership of the Security Industry Association",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 240000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "acceleratedRationale": "State of urgency",
      "isAccelerated": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2026-08-06T23:59:59+01:00"
        }
      ]
    },
    "riskDetails": "Living Wage Employer",
    "status": "active",
    "submissionMethodDetails": "email to\nlaura.king@bathcollege.ac.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-08-29T23:00:00+01:00"
    },
    "title": "Security/Guarding Services",
    "value": {
      "amountGross": 240000,
      "currency": "GBP"
    }
  }
}